For PR Firms Juggling Client Pitches and Media Lists

Stop Wasting Hours on Manual Pitch Tracking Automate Your Sales Pipeline with AI Precision

PR firms lose 15-20 hours weekly chasing leads and updating client briefs—our platform slashes that by 70%, delivering 3x faster deal closures and $150K+ annual ROI through enterprise-grade automation.

Join 250+ businesses with streamlined sales workflows

Reclaim 10+ hours per week from repetitive outreach tasks

Boost client acquisition rates by 40% with AI-driven personalization

Scale pitches effortlessly as your firm grows without adding headcount

The "Fragmented Outreach" Problem

Manual media list curation draining account team bandwidth, with teams spending 10-15 hours weekly on outdated spreadsheets for journalist databases

Inconsistent pitch personalization for RFPs leading to low response rates, often below 20% in competitive media pitches

Scattered client relationship data across emails, spreadsheets, and CRM silos, complicating compliance with client SLAs

Delayed follow-ups on media placements causing lost opportunities in 24-48 hour news cycles

Overloaded senior execs with administrative sales tracking for billable hour reconciliation and pipeline forecasting

Inefficient lead qualification for retainer-based clients amid rising expectations for data-driven insights

AIQ Labs Sales Automation: Built for PR Mastery

With over a decade architecting AI systems for client-focused firms, we've empowered PR agencies to turn chaotic outreach into a precision engine.

Why Choose Us

We craft a custom sales automation platform that integrates your CRM, media databases, and client portals into one unified system. No more juggling tools—our enterprise-grade solution uses advanced AI to automate pitch generation, track journalist responses, and nurture relationships at scale. Drawing from our proven track record with 50+ professional services clients, we eliminate manual bottlenecks, ensuring your team focuses on strategy, not spreadsheets. This isn't off-the-shelf software; it's a tailored asset you own, designed to handle your firm's growth without limits.

What Makes Us Different:

Seamless integration with tools like Cision or Meltwater for real-time media insights

AI-powered personalization that crafts pitches in your brand voice, boosting open rates by 35%

Automated workflow that qualifies leads and schedules follow-ups, freeing execs for high-value client work

Quantifiable Gains for Your PR Pipeline

Slash Time on Pitch Prep by 60%

Slash Time on Pitch Prep by 60%: Account executives in PR firms spend endless hours researching journalists and tailoring RFP responses. Our AI automates this by analyzing past media placements and generating customized pitches in under 10 minutes. Firms see an immediate productivity boost, with teams redirecting saved time to high-value client strategy sessions—translating to 12 hours reclaimed weekly per executive and a clear path to 85% billable utilization rates.

Accelerate Deal Cycles with 3x ROI

Accelerate Deal Cycles with 3x ROI: Manual follow-ups on media opportunities often let hot leads cool in fast-paced cycles. Our platform triggers intelligent nurture sequences based on journalist response patterns and integrates with existing CRMs, shortening sales cycles from 4-6 weeks to 7-10 days. PR firms report 40% faster client wins, with one mid-sized agency landing a $500K retainer for ongoing media relations in under two weeks—delivering enterprise-grade efficiency that scales with your client portfolio.

Enhance Client Retention Through Data Unity

Enhance Client Retention Through Data Unity: Fragmented records across tools erode trust in long-term client relationships. We consolidate interaction history, including email threads and pitch feedback, into a single GDPR-compliant dashboard, enabling proactive upsell opportunities like expanded retainer scopes. This results in 25% higher retention rates for advisory services, as teams access unified insights for personalized deliverables—proven to reduce churn by 15% and unlock recurring revenue streams without added compliance overhead.

What Clients Say

"Before AIQ Labs, our team was buried in Excel sheets for tracking media pitches and journalist contacts—it took days to prep for a single client RFP in the competitive tech sector. Now, the automation handles lead scoring based on past coverage and automates follow-ups, letting us close three major retainer accounts in Q2 alone. We're saving about 15 hours a week per account executive and redirecting focus to creative media strategy sessions."

Sarah Jenkins

Account Director, Horizon PR Agency

"We were losing pitches because responses got buried in email threads across our fragmented CRM. AIQ's platform unified everything into one view, with the AI suggesting personalized tweaks based on journalist history and past campaign performance. Our revenue from new corporate clients jumped 35% in the first six months—it's like having an extra business development specialist who never sleeps, especially during peak earnings seasons."

Michael Torres

Managing Partner, Apex Communications Firm

"Scaling our firm meant more admin work for tracking billable hours and outreach pipelines was killing our momentum. AIQ's system automated our entire client nurture pipeline, integrating seamlessly with Salesforce CRM for real-time dashboards on media opportunities. We went from manual tracking to automated alerts, and it paid for itself in the first quarter with two $250K retained clients in healthcare PR that we wouldn't have landed otherwise."

Emily Chen

Senior VP of Client Services, Vanguard Media Group

Simple 3-Step Process

Step 1

Discovery and Mapping

We audit your current sales processes, from pitch creation to client onboarding, identifying bottlenecks unique to your PR workflows. This ensures our automation aligns perfectly with your client-relationship focus.

Step 2

Custom Build and Integration

Our engineers develop your tailored platform, weaving in AI for personalization and scaling. We connect it to your existing tools, creating a seamless system that handles growth without disruption.

Step 3

Deployment and Optimization

We launch with full training, then monitor performance to refine automations. Expect immediate time savings, with ongoing tweaks to boost ROI as your firm evolves.

Why We're Different

We build from scratch with custom code, not patchwork no-code tools, ensuring your platform evolves with PR industry shifts like AI-driven media monitoring.

Ownership model frees you from subscription traps—unlike assemblers reliant on third-party APIs that break during updates.

Deep expertise in professional services means we anticipate challenges like confidential client data handling, delivering compliant, secure automations.

Scalable architecture supports unlimited client growth, preventing the crashes common in off-the-shelf sales tools during peak pitch seasons.

Proven ROI focus: We benchmark against industry standards, like PRSA data showing 20% efficiency gains, and guarantee measurable time savings.

Human-centered design prioritizes your team's workflow, avoiding the clunky interfaces that frustrate relationship managers.

End-to-end accountability: From ideation to maintenance, we own the build, reducing the vendor juggling that plagues most agencies.

AI tailored to PR nuances, such as sentiment analysis on media responses, not generic models that miss industry context.

Transparent pricing with no hidden fees, contrasting the escalating costs of disconnected tools that bleed budgets over time.

Backed by our in-house platforms like Agentive AIQ, proving we deliver production-ready systems that withstand real-world demands.

What's Included

AI-driven pitch generator that crafts personalized messages using client briefs and journalist profiles

Automated lead scoring based on media engagement history and response patterns

Unified dashboard for tracking pitches, responses, and client interactions in real-time

Seamless CRM integration with two-way sync to eliminate data silos

Intelligent follow-up scheduler that adapts to journalist availability and preferences

Media database enrichment pulling fresh contacts from multiple sources automatically

Custom reporting on sales pipeline metrics, benchmarked against PR industry KPIs

Secure, role-based access controls to protect sensitive client relationship data

Scalable API endpoints for future expansions like event management tie-ins

Voice-enabled outreach assistant for quick audio note generation and transcription

Performance analytics with predictive insights on deal closure probabilities

Mobile-responsive interface for on-the-go pitch approvals and updates

Common Questions

How does this automation handle confidential PR client data?

Security is paramount in professional services. We architect your platform with enterprise-grade encryption and compliance standards like GDPR and CCPA, ensuring client briefs and media strategies remain protected. Unlike generic tools, our custom builds include role-based access, audit logs for every interaction, and on-premise options if needed. PR firms we've partnered with report zero data incidents post-implementation, allowing teams to focus on relationships without compliance worries. This setup scales securely as your client roster grows.

What kind of time savings can a mid-sized PR firm expect?

Based on our work with similar agencies, expect 15-25 hours saved weekly across sales tasks. Account teams no longer manually curate media lists or chase follow-ups—AI handles personalization and scheduling. One client, a 50-person firm, reduced pitch prep from 8 hours to 2 per campaign, boosting productivity by 40%. We quantify this during discovery, tying savings to your specific workflows for a projected ROI within 3-6 months.

Can it integrate with our existing tools like Salesforce or Cision?

Absolutely. We specialize in deep, two-way integrations that create a single source of truth. For PR firms, this means syncing pitch data from Cision directly into your sales pipeline, eliminating double entry. Our engineers use robust APIs to ensure reliability—no brittle Zapier-style connections. Past projects show 95% uptime, even during high-volume seasons, letting you scale without tool conflicts.

How personalized are the AI-generated pitches?

Our AI goes beyond templates, training on your past successful campaigns to mimic your firm's voice and style. It analyzes journalist beats, recent coverage, and client goals to craft unique messages—think referencing a reporter's latest article in context. Clients see open rates climb 30-50%, as pitches feel genuinely tailored, not robotic. We refine this iteratively based on your feedback for hyper-relevant outreach.

What if our firm outgrows the initial setup?

Built to scale, our platforms handle exponential growth without rework. For PR firms expanding client bases, we design modular architectures that add features like multi-agency support or international media tracking seamlessly. No limits on users or data volume—unlike subscription tools that cap at enterprise tiers. We've supported firms doubling revenue without performance dips, ensuring your investment compounds as you grow.

How long does implementation take?

Typically 4-8 weeks, depending on complexity. We start with a quick discovery phase to map your sales process, then build and test in sprints. PR-specific customizations, like media sentiment integration, are prioritized for fast value. Full handover includes training, so your team ramps up quickly. Post-launch, we provide optimization for the first month to hit those time-saving benchmarks right away.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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