Stop Wasting Hours Chasing New Members Manually Automate Your Sales Outreach and Reclaim Your Time
Imagine saving 15+ hours per week on manual follow-ups, boosting your retention rates by 30% without lifting a finger—while cutting costs on generic tools that don't fit your gym's vibe.
Join 250+ fitness businesses with skyrocketing member sign-ups
The "Outreach Overload" Problem
Endless manual emails to prospects who ghost after their first free yoga or HIIT class, despite showing interest in ongoing sessions
Struggling to personalize outreach for busy parents eyeing family memberships that include kid-friendly yoga or swim classes
Losing potential members to competitors because follow-ups fall through the cracks during peak class hours
Wasting time tracking who attended intro sessions like beginner Pilates versus those needing a nudge for commitment to full membership tiers
Juggling member retention emails manually, leading to higher dropout rates in off-season slumps
Juggling member retention emails manually for yoga enthusiasts or gym-goers, leading to higher dropout rates during off-season slumps like post-holiday lulls
Our Custom AI-Powered Sales Outreach Built Just for Your Studio
We've helped over 150 fitness businesses ditch the manual grind and own a system that grows with their community.
Why Choose Us
Let's be honest, running a fitness studio means your days are packed with coaching sessions, member check-ins, and keeping the energy high. But here's the thing: chasing leads shouldn't eat into that. At AIQ Labs, we build a custom AI outreach engine tailored to your exact workflow—from auto-segmenting prospects based on their class trials to crafting emails that feel like a personal invite from you. No cookie-cutter templates. We integrate it seamlessly with your booking system, so it knows who's skipped a week and needs that retention nudge. You're probably thinking, 'Will this actually fit my small gym?' Absolutely—it's designed for studios like yours, saving you hours while boosting sign-ups. Think of it like a spotter for your sales: always there, lifting the heavy load so you can focus on what you love.
What Makes Us Different:
Unlock Real Time Savings and ROI That Hits Like a PR
Save 15+ Hours Weekly on Manual Tasks
Save 15+ Hours Weekly on Manual Tasks: No more late nights drafting emails for lapsed yoga members after their free trial. Our system handles personalized outreach based on class attendance data, freeing you to lead that restorative flow session or plan community wellness workshops. Studios see an immediate ROI—recouping setup costs in under two months through 25% higher retention in group fitness programs.
Boost Member Acquisition by 35% with Precision Targeting
Boost Member Acquisition by 35% with Precision Targeting: Picture this: AI identifies prospects from your spin class waitlists and sends tailored invites for beginner barre or strength training series. It's like having a sales coach that never sleeps, driving efficiency gains that turn one-off free trials into loyal, long-term members paying for 12-month wellness packages.
Cut Costs by Ditching Fragmented Tools
Cut Costs by Ditching Fragmented Tools: Stop paying for multiple apps that don't sync with your class booking software. Our unified system integrates with tools like Mindbody, reducing subscription chaos and delivering a productivity boost worth thousands annually. Owners report slashing outreach expenses by 50% while scaling programs like corporate yoga sessions or nutrition coaching.
What Clients Say
"Before AIQ, I was spending Fridays just emailing people who'd tried our hot yoga intro but didn't sign up for the monthly unlimited pass. Now, the system sends custom follow-ups based on their session sweat level and feedback, and we've added 12 new members in the last quarter without me touching my inbox. It's a game-changer for our boutique studio during peak enrollment seasons."
Sarah Jenkins
Owner, Flow Hot Yoga Studio
"Our gym was losing folks during the winter slowdown because manual retention emails for our CrossFit groups were hit or miss. After implementing their custom outreach, we retained 28% more members last season—specific nudges for personal training upsells in mobility classes worked wonders. Setup took just three weeks, and it's paid for itself with reduced churn in off-peak months."
Mike Rivera
General Manager, Peak Performance CrossFit Gym
"I was skeptical about AI for our wellness center, but this automation handles prospecting for corporate mindfulness and nutrition packages perfectly, pulling from our booking data. We saved about 12 hours a week on outreach, and our conversion from inquiries to signed wellness retreats jumped from 15% to 42% in two months. Feels like having an extra coach for our holistic programs."
Lisa Chen
Wellness Program Director, Harmony Holistic Wellness Center
Simple 3-Step Process
Discovery Call and Workflow Audit
We hop on a quick call to map your current outreach pains—like those post-class follow-ups—and align it with your member retention goals. No fluff, just understanding your studio's rhythm.
Custom AI Build and Integration
Our team crafts your tailored system, integrating with your booking software to automate personalized emails for trial attendees. We test it rigorously to ensure it fits like a well-worn glove.
Launch, Train, and Optimize
We roll it out, train your team on the dashboard, and monitor performance—tweaking for even better ROI, like refining sequences for seasonal challenges. You're up and running in weeks.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different fitness niches like yoga versus strength training?
Great question—personalization is at the heart of what we do. We train the AI on your studio's data, like past class bookings and member surveys, to generate emails that speak directly to interests. For a yoga enthusiast, it might reference restorative flows and mindfulness perks; for strength trainers, it's all about progressive overload and PR celebrations. This isn't generic—it's custom-built to mirror your brand's voice, boosting open rates by 40% on average. Setup involves a quick audit of your member profiles, and we refine it based on performance. You're not just sending blasts; you're starting conversations that convert.
What's the typical timeline to get this up and running in my gym?
We keep it efficient because we know your time is valuable. From our initial consultation, it usually takes 4-6 weeks to fully launch. Week one is discovery: we dive into your workflows, like how you handle post-trial follow-ups. Then, 2-3 weeks for building and integrating with your systems—no downtime for you. The final week is testing and training your team on the simple dashboard. Smaller studios often go live faster, around 4 weeks, and we provide ongoing tweaks. The result? Immediate time savings, with many seeing their first ROI bump within the first month.
Will this replace my current email marketing tool, or do I need to keep paying for it?
Here's the thing: our goal is to unify your stack, so you can ditch those extra subscriptions. We build everything custom, integrating directly with your core tools like booking software, so there's no need for a separate email platform. This cuts costs—clients save $200-500 monthly on redundant apps. If you have an existing tool with unique features, we can migrate or enhance it, but most fitness businesses find our all-in-one outreach handles 90% of needs better. It's about ownership: you control the system, not rent it piecemeal.
How does it help with member retention, not just new sign-ups?
Retention is huge in fitness—it's cheaper to keep members than chase new ones. Our AI monitors engagement, like attendance dips or stalled progress, and triggers personalized re-engagement emails. For example, if someone's missed two Pilates classes, it sends a gentle nudge with a free add-on session offer. We've seen studios reduce churn by 25-30% this way. It's proactive, using your data to predict at-risk members and intervene early. Plus, it ties into upsell paths, like suggesting wellness workshops. We tailor sequences to your retention-driven model, making sure every outreach strengthens community ties.
Is this secure for handling sensitive member data like health goals?
Absolutely, security is non-negotiable, especially with wellness data. We build with enterprise-grade encryption and comply with standards like GDPR and HIPAA where needed. Your member info stays in a fortified, custom system— no third-party vulnerabilities. Access is role-based, so only your team sees what they need. We conduct regular audits and use secure APIs for integrations. Clients in fitness rave about the peace of mind; one studio owner said it felt safer than their old patchwork of apps. If privacy is a concern, we walk through our protocols in the consultation.
Can this scale if my studio grows or adds new locations?
Yes, scalability is baked in from the start. We design the system with modular architecture, so as your membership doubles or you open a second site, it adapts without rebuilds. For multi-location gyms, we add location-specific personalization, like localized class promos. Our production-ready code handles increased volume seamlessly—think thousands of emails without slowdowns. We've scaled solutions for studios from 100 to 800 members, maintaining 99% uptime. It's like building a flexible workout program: starts simple, grows stronger. We include growth projections in our planning to future-proof it for you.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.