Stop Wasting Hours Chasing Suppliers Manually Automate Your Sales Outreach and Reclaim Your Day
Imagine saving 15+ hours per week on outreach emails and calls, turning that time into brewing perfect lattes or chatting with regulars. Our custom AI system boosts your efficiency by 300%, cutting costs while landing better deals for your beans and syrups.
Join 250+ food service pros who've automated their outreach and seen real ROI
The "Outreach Overload" Problem
Endless Emails to Flour and Yeast Suppliers During Peak Baking Hours
Missed Opportunities for Bulk Specialty Coffee Bean Deals from Ethical Roasters
Inconsistent Follow-Ups on Vendor Negotiations
Wasted Time Researching Local Artisan Roasters for Single-Origin Beans
Overpaying for Fresh Produce and Dairy Ingredients Due to Slow Supplier Outreach
Struggling to Scale Partnerships with Local Bakeries as Brunch Foot Traffic Grows
Our Custom-Built AI Outreach Engine, Tailored to Your Coffee Shop's Rhythm
We've helped dozens of food service spots like yours ditch the manual grind and automate outreach with systems that fit seamlessly into your daily pour-over.
Why Choose Us
Let's be honest, running a coffee shop means your days are a whirlwind of steaming milk and serving smiles, not typing out supplier emails. Here's the thing: our sales outreach automation at AIQ Labs is custom-built for you. We dive into your workflow—your peak morning rush, your need for fresh roasts, your quirky vendor relationships—and craft an AI system that researches prospects, drafts personalized pitches like "Hey, love your Ethiopian beans—can we talk volume for our holiday blend?", and schedules follow-ups. No off-the-shelf templates. Just a unified tool owned by your business, integrating with your POS and inventory apps to track every deal's ROI. You're probably thinking, 'Does this really save time?' Absolutely—our clients see hours back in their week, turning outreach from a chore into a competitive edge.
What Makes Us Different:
Unlock Tangible Time and Cost Wins for Your Shop
Save 15+ Hours Weekly on Manual Outreach
Save 15+ Hours Weekly on Manual Outreach: Picture this: instead of spending your slow afternoons hunting for reliable suppliers of fresh pastries or seasonal fruits, our AI handles the research and drafting tailored to your cafe's menu needs. One coffee shop owner reclaimed 18 hours a week, redirecting that energy to menu tweaks like introducing house-blended lattes that boosted customer loyalty by 25%. Efficiency gains like this mean more time for what you love—creating memorable experiences over every pour and plate.
Achieve 4x ROI on Supplier Negotiations
Achieve 4x ROI on Supplier Negotiations: You're probably thinking bulk deals for coffee beans or oat milk are a hassle. Not anymore. Our system personalizes outreach to land better rates on essentials like ethically sourced beans and plant-based alternatives, with clients reporting a 4x return through cost savings—think $5K annually for a mid-sized cafe by switching to volume discounts on dairy-free options. It's like having a savvy barista negotiating for you, minus the small talk.
Boost Productivity Without Hiring Extra Staff
Boost Productivity Without Hiring Extra Staff: Short-staffed during brunch rushes with orders piling up for avocado toasts? Our automation scales your outreach effortlessly, integrating with your POS and scheduling tools to send pitches at optimal times, like early mornings when roasters check emails. A Seattle roastery cut outreach costs by 40% and closed 30% more deals on single-origin blends, all while keeping their team focused on perfecting that pour-over. Quantifiable wins that fuel your shop's growth without burnout.
What Clients Say
"Before AIQ Labs, I was emailing bakers at 2 AM after closing, scrambling for fresh scones during our peak morning rush. Now, the system drafts pitches based on my inventory needs for items like organic flour and berries, and we've locked in a 15% discount on weekly muffin and pastry deliveries. Saved me about 12 hours a week—game-changer for keeping up with our morning crowd and experimenting with new gluten-free options."
Maria Gonzalez
Owner, Brew Haven Coffee Shop in Portland
"Negotiating with roasters used to eat my weekends, especially hunting for fair-trade arabica beans. Their custom AI researched local options in the Pacific Northwest and personalized outreach, helping us switch to a supplier that cut bean costs by $2,000 last quarter on our espresso blends. It's not magic, but it feels like it—our team's actually taking breaks now instead of grinding through supplier calls."
Tyler Jenkins
General Manager, Urban Grind Cafe Chain
"We were missing out on seasonal syrup deals for our pumpkin spice lattes because follow-ups slipped amid holiday chaos. AIQ's tool automated everything, tracking responses from flavor suppliers and even suggesting counteroffers on bulk vanilla extracts. Landed a holiday partnership that increased our upsell revenue by 20% without extra effort, letting us focus on nailing those festive menu specials."
Samantha Lee
Operations Lead, Daily Drip Specialty Roasters
Simple 3-Step Process
Discovery Call to Map Your Workflow
We chat about your shop's pain points—like chasing oat milk suppliers during vegan week—and outline how automation fits your exact needs. No cookie-cutter plans; it's all tailored.
Custom Build and Integration
Our engineers craft your AI system, linking it to your POS for real-time inventory triggers. Test it on a small batch of outreach to ensure it brews perfect results.
Launch, Train, and Optimize
Go live with hands-on training for your team. We monitor the first deals, tweaking for peak efficiency—like adjusting for your weekend rush—and hand over full ownership.
Why We're Different
What's Included
Common Questions
How does this automation handle my unique supplier relationships?
We get it—your go-to roaster isn't just a vendor; they're part of your shop's story. Our custom AI starts by mapping your existing contacts and preferences during the discovery phase. It then generates outreach that's tailored, like referencing past orders or your signature roast profile. For instance, if you're negotiating for fair-trade beans, the system pulls in relevant details to make pitches authentic. Unlike generic tools, this is built around your workflow, ensuring follow-ups feel personal, not robotic. Clients see a 35% higher response rate because it mirrors how you'd actually talk to them. Setup takes just a couple weeks, and we train your team to tweak it as relationships evolve.
Will this integrate with my current POS system?
Absolutely, integration is our specialty. Whether you're on Square, Toast, or another POS common in coffee shops, we create deep, two-way connections so low-stock alerts—like running out of almond milk—automatically trigger supplier outreach. No more manual checks. This eliminates errors that could cost you during a busy morning. We've done this for shops with hybrid setups, pulling in data to personalize pitches, such as 'We need 50 more gallons based on last week's vegan latte surge.' It's all custom-coded for reliability, avoiding the breakage from off-the-shelf apps. Expect setup in under a month, with full ownership so you're not locked into subscriptions.
What's the ROI like for a small coffee shop?
Let's be honest, every shop's different, but our clients typically see a 4x ROI within the first quarter. For a spot pulling $200K annually, that's $8K in savings from better-negotiated deals on essentials like cups and coffee grounds, minus our one-time build fee. One client cut syrup costs by 22% through automated bulk outreach, recouping investment in two months. We build in analytics to track this—metrics like time saved (15 hours/week) and conversion rates. You're probably thinking it's too good to be true, but it's grounded in your data. We focus on quick wins, like targeting seasonal suppliers, to boost productivity without upfront risks.
How much time does implementation take?
From consultation to launch, it's about 4-6 weeks for most coffee shops—fast enough to catch your next supplier cycle. We start with a deep dive into your operations, like how you handle peak-hour inventory dips. Then, our team builds and tests the AI on a pilot campaign, say, reaching out to three bakers. Training is hands-on, just a few hours to get your manager up to speed. No long disruptions; we work around your schedule. Post-launch, we optimize based on real results, ensuring it saves you those precious hours without overwhelming your team. It's designed for busy owners who can't afford downtime.
Is this secure for sensitive supplier data?
Security is non-negotiable in food service, where vendor contracts involve pricing and quality specs. We build your system with enterprise-grade encryption and compliance to standards like GDPR and food industry regs. Data stays on your owned platform—no cloud dependencies that could expose details during a rush of negotiations. For example, we anonymize outreach logs while keeping core intel secure. Our in-house platforms have handled similar for regulated clients, with zero breaches. You control access, so only trusted staff see deal pipelines. It's peace of mind, letting you focus on brewing, not worrying about leaks.
Can it scale if my shop expands to a second location?
Yes, scalability is baked in. If you're eyeing a second spot, our architecture supports multi-location syncing—outreach for both shops' needs, like double the bean orders, without duplicate effort. We design it modular, so adding sites means simple config tweaks, not a rebuild. A client with two cafes used it to unify supplier bids, saving an extra 10 hours weekly across locations. It pulls aggregated data from all POS systems for smarter pitches, like bulk deals for chain-wide volume. As builders, we future-proof it, ensuring your investment grows with you, from solo shop to mini-empire.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.