Stop Losing Deals to Manual Prospecting Automate Your Outreach and Close More Listings
Reclaim 20+ hours per week from tedious lead research and follow-ups, while boosting your pipeline by 30% with AI-driven precision tailored to commercial property sales.
Join 150+ businesses with automated pipelines that deliver 2x faster deal cycles
The "Outreach Overload" Problem
Endless manual research on tenant prospects for Class A office spaces drains your team's energy, often taking 10-15 hours per broker weekly
Generic email templates fail to address commercial buyers' specific needs, such as cap rate preferences or zoning compliance for mixed-use developments
Scattered follow-ups across emails and calls for multi-tenant retail leases lead to missed opportunities, with 30% of leads going cold annually
Inaccurate or outdated market data on vacancy rates slows down targeting industrial space investors seeking sites over 100,000 sq ft
Compliance risks in outreach emails, like missing CAN-SPAM disclosures for property listings, expose firms to FTC fines up to $43,792 per violation
Overwhelmed brokers juggling multiple property listings, such as 50+ CRE assets, without automated reminders for lease expiration dates
Our Custom AI Outreach Engine Transforms Your Sales Process
With over a decade in real estate tech integrations, we've helped firms like yours build enterprise-grade systems that own their data, not rent it from fragmented tools.
Why Choose Us
We craft a bespoke AI system that automates the full sales outreach cycle for commercial real estate. Starting from your CRM data on office towers and retail plazas, our solution researches prospects, drafts hyper-personalized emails referencing local zoning trends or cap rates, and schedules follow-ups. No more piecing together Zapier hacks. This is a unified, scalable platform built on advanced frameworks, ensuring seamless integration with your property management software. Expect a proven track record of 40% higher response rates, all while you retain full ownership.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Commercial Deals
Save 25 Hours Weekly on Prospecting
Save 25 Hours Weekly on Prospecting: Your brokers waste hours scouring MLS and CoStar databases for retail space seekers in high-traffic corridors. Our AI automates this, pulling verified leads from public records, LoopNet listings, and enriching them with financials like DSCR ratios. Result: Teams close 15% more deals annually on spaces averaging 20,000 sq ft, redirecting efforts to negotiations rather than data hunts.
Achieve 3x ROI Through Precision Targeting
Achieve 3x ROI Through Precision Targeting: Manual outreach hits low response rates in competitive CRE markets with 5-7% vacancy. We build models that score leads based on past lease patterns and NOI projections, delivering personalized pitches like 'This 150,000 sq ft warehouse matches your expansion needs at a 7% cap rate with immediate possession.' Firms see ROI soar to 300% within 6 months, with payback in under 90 days via streamlined closings.
Boost Productivity with Automated Follow-Ups
Boost Productivity with Automated Follow-Ups: Forgotten leads mean lost commissions on office leases with triple-net terms. Our system triggers timely, context-aware reminders and escalations for due diligence milestones, integrating with your Outlook calendar and Yardi CRM. Expect a 50% reduction in stalled pipelines for deals over $1M, freeing your team for site tours, LOI drafting, and closings within 45 days.
What Clients Say
"Before AIQ Labs, our team spent Fridays just compiling prospect lists from CoStar for new 200-acre industrial parks in the logistics corridor. Now, the automation handles research, verifies tenant credit scores, and drafts emails that actually get replies—we landed a 50,000 sq ft anchor tenant at 6.5% cap rate in just two weeks."
Sarah Kline
Senior Leasing Broker, Metro Industrial Properties Group
"We were buried in follow-up emails for high-street retail listings with 15% vacancy, missing out on key Q4 holiday season deals amid rising e-commerce pressures. Their custom system integrated with our Salesforce CRM, automated NNN lease reminders, and cut our outreach time in half; responses jumped from 10% to 35% last quarter, securing two 10-year leases."
David Rivera
David Rivera
"Manual prospecting was killing our efficiency on Class B office space deals in suburban markets with softening rents. AIQ built us a tool that personalizes outreach with comps from recent 1031 exchanges—closed three major 5-year leases totaling 75,000 sq ft in Q1 that we'd have overlooked otherwise, boosting our portfolio yield by 12%."
Emily Chen
Director of Commercial Leasing, Pinnacle Office Properties
Simple 3-Step Process
Discovery and Mapping
We audit your current outreach workflows, from lead sourcing in commercial databases to email templates for property pitches. This ensures the AI aligns perfectly with your firm's deal flow.
Custom AI Build and Integration
Our engineers develop the core engine, training it on your historical data for accurate tenant matching. We integrate deeply with your CRM, creating a seamless loop for office and retail outreach.
Testing, Launch, and Optimization
We run pilots on real campaigns, refining for compliance and response rates. Post-launch, you get ongoing tweaks to boost conversions on industrial or mixed-use properties.
Why We're Different
What's Included
Common Questions
How does this automation handle sensitive commercial real estate data?
Security is paramount in our builds. We use enterprise-grade encryption and comply with standards like GDPR and CCPA, ensuring tenant financials and property details stay protected. Unlike off-the-shelf tools, our custom systems are audited for real estate-specific risks, such as unauthorized access during lease negotiations. We've integrated role-based permissions so only authorized brokers see prospect insights, reducing breach risks by 90% for our clients. This setup gives you peace of mind while automating outreach without exposing your competitive edge.
Absolutely, we specialize in deep, bidirectional integrations. For commercial firms, this means pulling listing data from your CRM and pushing back enriched leads with notes on tenant interest. We've connected systems for over 50 real estate teams, eliminating manual exports that cause errors in deal tracking. The result? A single source of truth where outreach actions update property statuses in real-time, saving hours on reconciliation and boosting accuracy in commission reports.
What kind of ROI can a commercial firm expect?
Based on our deployments, firms see a 3-5x ROI within the first year. For example, automating prospecting for office spaces cuts costs by $50K annually in broker time, while increasing deal velocity leads to 20-30% more closed leases. We benchmark against industry standards: NAR reports manual outreach yields 15% response rates; our AI hits 40% by personalizing with market data like vacancy trends. Payback comes fast—often in 4-6 months—through efficiency gains and higher commissions on industrial or retail deals.
Is this suitable for small teams in commercial real estate?
Yes, our solutions scale down perfectly for boutique firms with 5-20 brokers. We tailor the automation to your workflow, like targeting local investors for strip mall flips, without the bloat of enterprise tools. A recent client, a mid-sized firm, reduced outreach from 15 hours to 3 per broker weekly, allowing focus on high-value closings. It's custom-built, so you avoid paying for unused features, and we provide training to ensure quick adoption even for non-tech-savvy teams.
How long does implementation take for sales outreach automation?
Typically 6-8 weeks from discovery to launch, depending on your setup. We start with a workflow audit to map your commercial outreach—say, from lead gen for warehouses to email cadences. Development follows with iterative testing on sample campaigns. Post-launch, we monitor for 2 weeks to fine-tune, ensuring it fits seamlessly into your daily rhythm. This timeline beats generic tools that require months of configuration, getting you automated pipelines faster and with less disruption to ongoing listings.
Will the AI generate outreach that sounds human and relevant to commercial properties?
Our AI is trained on real estate datasets to produce natural, context-rich content. It won't spit out robotic templates; instead, it crafts messages like 'Given the 6% rise in downtown office demand, this space aligns with your portfolio goals.' We fine-tune with your past successful pitches, achieving response rates that rival manual efforts. Clients report it feels like an extension of their expertise, especially for nuanced topics like cap rate discussions or zoning impacts, all while saving the team from repetitive drafting.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.