Stop Losing Potential Students to Endless Manual Follow-Ups Automate Your Outreach and Watch Enrollments Soar
Imagine reclaiming 15+ hours per week from chasing leads, so you can focus on perfecting that next routine. Our custom AI sales outreach cuts costs by 40% while boosting your studio's retention and filling classes faster.
Join 200+ fitness businesses with automated outreach that drives real member growth
The "Outreach Overload" Problem
Chasing trial class leads manually after every open house drains your creative energy, leaving you too fatigued to refine choreography for upcoming ballet recitals
Generic emails to potential dancers get ignored, missing out on full-class enrollments for high-energy Zumba or restorative yoga sessions
Coordinating schedules for follow-up calls clashes with peak teaching hours, like during evening bootcamp or Pilates peak times
Tracking who attended workshops versus who signed up eats into retention efforts, such as nurturing loyalty in ongoing spin or barre classes
Seasonal drop-offs in inquiries go unanswered, hurting year-round class fills for popular formats like aerial yoga or CrossFit cycles
Personalizing invites for style-specific trials like hip-hop or ballet takes forever, delaying outreach to aspiring dancers during enrollment windows
Custom-Built AI Outreach That Fits Your Studio's Rhythm
We've powered outreach for over 50 wellness businesses, turning chaotic lead chases into seamless enrollment machines
Why Choose Us
Let's be honest, running a dance studio means your days are packed with warm-ups, cool-downs, and everything in between. You're probably thinking, 'How can I convert more trial attendees without sacrificing studio time?' Here's the thing: our sales outreach automation is custom-built for your exact workflow. We craft AI that researches prospects—like pulling from your event sign-ups or social inquiries—and generates personalized messages that feel like a one-on-one chat. No cookie-cutter templates. It's tailored to highlight your ballet intensives or Zumba vibes, ensuring higher open rates and sign-ups. Like fine-tuning a choreography, we integrate it with your CRM, saving you hours while keeping that member experience personal and engaging.
What Makes Us Different:
Unlock Time and Revenue Without the Grind
Save 15 Hours Weekly on Lead Nurturing
Save 15 Hours Weekly on Lead Nurturing: Picture this: instead of spending evenings drafting emails about your next salsa workshop, our AI handles it all, including follow-ups for yoga retreat sign-ups. Owners like you report reclaiming full teaching blocks within the first month, leading to fresher routines and happier students. That's a direct boost to retention, with one studio seeing 25% more repeat enrollments after ditching manual outreach in just three months.
Achieve 4x ROI Through Smarter Conversions
Achieve 4x ROI Through Smarter Conversions: Efficiency gains aren't just talk. By automating personalized outreach for classes like beginner HIIT or mindfulness meditation, you cut acquisition costs dramatically—think reducing ad spend waste on unresponsive leads by 40%. Studios using our system hit a 300% return in six months, filling beginner hip-hop classes that were previously half-empty and boosting overall wellness program attendance.
Scale Enrollments Without Hiring More Staff
Scale Enrollments Without Hiring More Staff: Your team's bandwidth is for perfecting pirouettes or guiding meditation flows, not cold calling. Our custom AI boosts productivity by engaging 5x more prospects daily for formats like kickboxing or tai chi, turning inquiries into committed dancers and wellness enthusiasts. Result? One partner studio grew from 150 to 250 active members in a year, all while keeping that close-knit community feel through targeted nurture sequences.
What Clients Say
"Before AIQ Labs, I was glued to my phone following up on trial class RSVPs for our contemporary dance workshops—it was exhausting and half the time, leads ghosted. Now, the automation sends tailored invites mentioning their interest in lyrical dance, and we've added 12 new students per month without me lifting a finger. It's like having an extra instructor for sales, especially during our busy fall enrollment push."
Maria Gonzalez
Owner, Rhythm Flow Dance & Wellness Studio
"Our busy season was chaos with manual emails for summer intensives in vinyasa flow and cardio dance. After implementing their custom system three months ago, response rates jumped from 15% to 45%, and we saved about 12 hours a week. Honestly, it's transformed how we keep classes full year-round—enrollments are up 30% since January, with steadier attendance in our wellness series."
Jamal Carter
Studio Director, BeatBox Fitness Academy
"I thought automation would feel robotic for our jazz program and restorative barre sessions, but their AI personalizes everything based on past workshop data like attendance at free trial flows. We went from chasing 50 leads a week to converting 20 automatically in the first quarter, cutting our outreach costs in half. The best part? More time for what I love—teaching and curating wellness retreats."
Elena Vasquez
Founder, Groove Movement Fitness Studios
Simple 3-Step Process
Discovery and Mapping
We dive into your studio's unique flow—your class schedules, lead sources like open houses, and retention goals—to blueprint a system that mirrors your rhythm.
Custom AI Build and Integration
Our engineers craft your AI from scratch, weaving in deep integrations with your booking software so outreach feels seamless, like a perfectly synced dance partner.
Testing, Launch, and Optimization
We test with real leads, launch smoothly, and fine-tune based on your feedback—ensuring it evolves with your studio's growth, just like refining a routine.
Why We're Different
What's Included
Common Questions
How does this automation handle the personal touch needed for dance studio leads?
Great question—dance prospects crave that connection, like feeling seen in a class audition. Our custom AI is trained on your studio's data, generating messages that reference specific interests, such as 'I saw you're into street dance—our Friday hip-hop trial might be perfect.' It's not generic; we map it to your workflow, ensuring every outreach builds rapport. Studios report 40% higher response rates because it feels authentic, not salesy. We start with a deep dive into your voice, then iterate based on real performance, so it evolves with your classes.
What kind of time savings can a small dance studio expect from this?
You're probably thinking about your packed schedule. For a studio with 5-10 classes daily, manual outreach can eat 10-20 hours weekly on emails and calls. Our system automates 80-90% of that, freeing you for teaching or family time. One client, a boutique studio, saved 14 hours a week initially, redirecting it to retention events that boosted renewals by 22%. It's built to your scale—no overkill for smaller ops—and we quantify savings during setup, focusing on your lead volume from trials and social.
Is this just for large studios, or can it work for my independent one?
Absolutely not—it's designed for independents like yours, where every enrollment counts. We tailor it to handle 50-500 leads monthly, integrating with simple tools you already use, like Mindbody or basic spreadsheets. No need for enterprise-level complexity. A solo owner we worked with automated invites for her aerial silks workshops, converting 15% more inquiries without hiring help. Let's chat about your setup; we'll make it fit seamlessly, emphasizing cost reductions that matter to bootstrapped studios.
How do you ensure the AI complies with data privacy for member info?
Privacy is non-negotiable in wellness, especially with personal details like class preferences. We build with GDPR and CCPA compliance from the start, using secure, encrypted integrations that only access what you authorize. Your leads' data stays in your owned system—no third-party sharing. For dance studios, this means safe handling of trial attendee info. We've audited systems for 30+ clients, ensuring no breaches. During discovery, we align on your policies, and our engineers add custom safeguards, giving you peace of mind while automating outreach.
What's the ROI timeline for implementing sales outreach automation?
Here's the thing: most studios see payback in 2-3 months. By automating personalization, you cut manual labor costs (say, $500-1,000 monthly in time) and lift conversions by 20-50%, adding $2,000+ in enrollments. One partner hit 3x ROI in quarter one through filled beginner classes. We track metrics like lead-to-enrollment rates from day one, optimizing for your retention-driven goals. Factors like your current lead flow matter, but our custom approach ensures quick wins—let's model it for your studio in our free consult.
Can this integrate with my existing studio management software?
Yes, we specialize in deep, two-way integrations with popular tools like Zen Planner, Jackrabbit, or even custom setups. No brittle connections that fail during registration peaks. For dance studios, this means auto-populating outreach from your class rosters or pulling attendee data for targeted follow-ups. We've connected with 20+ platforms, ensuring data flows smoothly without manual entry. If your system's unique, our builders create bespoke APIs. The result? A unified workflow that saves hours and keeps your member experience front and center.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.