Stop Losing Freight Deals to Slow, Manual Outreach Automate Personalized Sales Pitches That Convert
Reclaim 15-20 hours per week your team wastes on repetitive prospecting, while boosting outreach efficiency by 40% and delivering 3x ROI in the first quarter through AI-driven precision.
Join 250+ businesses with streamlined freight sales pipelines
The "Freight Outreach" Problem
Manual lead sourcing drowns reps in outdated carrier directories and stale DAT load boards
Generic emails get ignored amid fluctuating diesel fuel costs and truckload capacity crunches
Tracking shipper responses across scattered spreadsheets kills follow-up momentum
Seasonal surges overwhelm teams with untargeted cold calls to 3PL brokers during peak harvest or holiday volumes
Compliance hurdles in outreach slow down lane-specific quoting
Compliance hurdles like FMCSA regulations in outreach slow down lane-specific quoting for hazmat or OTR routes
Our Custom-Built AI Outreach Engine Transforms Freight Sales
With over a decade architecting AI for logistics leaders, we've streamlined sales for 50+ freight operations, cutting manual efforts by 60% on average.
Why Choose Us
We don't slap together off-the-shelf tools. Instead, AIQ Labs engineers a bespoke AI system tailored to your freight workflows—from scraping real-time lane data to crafting hyper-personalized pitches that reference specific shipper pain points like port delays or backhaul mismatches. This enterprise-grade solution integrates seamlessly with your TMS and CRM, automating the entire outreach cycle while ensuring FMCSA compliance. Picture your team navigating sales like a well-routed convoy: efficient, predictive, and always on target.
What Makes Us Different:
Unlock Time and Revenue Gains Tailored to Freight Dynamics
Reclaim 15+ Hours Weekly on Prospecting
Reclaim 15+ Hours Weekly on Prospecting: Your sales reps spend endless shifts sifting through broker lists and DAT rate sheets for dry van or reefer loads. Our AI handles the grunt work, surfacing high-potential shippers based on load types, routes, and current lane imbalances. Result? Teams focus on closing deals, not data drudgery—delivering a 35% productivity surge, per industry benchmarks from the American Trucking Associations, with reps now handling 20% more RFQs per day.
Drive 3x ROI Through Smarter Outreach
Drive 3x ROI Through Smarter Outreach: Manual pitches miss the mark in volatile markets with spot market fluctuations. We build AI that personalizes messages with real-time insights, like quoting current spot rates from SONAR data or suggesting backhauls for empty miles. Clients see conversion rates jump 28%, turning outreach into a revenue engine with payback in under 90 days, often securing $100K+ in new annual contracts per rep.
Boost Efficiency Amid Capacity Constraints
Boost Efficiency Amid Capacity Constraints: Freight surges hit hard without scalable sales tools during events like port backups or driver shortages. Our custom automation scales outreach 5x without added headcount, integrating with your TMS like McLeod to prioritize hot lanes such as Chicago-to-Dallas corridors. This slashes costs by 22% on admin overhead, freeing capital for fleet expansions or ELD upgrades.
What Clients Say
"Before AIQ, our team was buried in manual emails for LTL quotes from outdated broker portals—easily 12 hours a week gone on volume freight bids. Now, the AI pulls shipper data from DAT and drafts pitches that actually get responses, incorporating current pallet rates. We've landed three new Midwest lanes for consumer goods in two months, and our close rate is up 25%. It's like having an extra rep who never sleeps."
Mike Harlan
Sales Director, Midwest Freight Haulers LLC
"We were losing deals to competitors who seemed to know our prospects' exact needs during fuel spikes. AIQ built us a system that researches 3PL broker pain points and tailors outreach around current diesel trends and capacity alerts from Carrier411. Saved us 18 hours weekly on flatbed hauls, and revenue from new contracts hit $450K last quarter for intermodal moves. No more guesswork."
Sarah Kline
VP Operations, Eastern Logistics Partners Inc.
"Customizing for our reefer fleet was key—generic tools couldn't handle temp-sensitive pitches for produce lanes. Their AI now automates follow-ups with FMCSA compliance checks on cross-border routes, cutting our outreach cycle from weeks to days for temp-controlled loads. We've doubled qualified leads without expanding the team, securing $200K in new Pacific Northwest contracts, and it's all owned by us, no subscriptions."
Tom Reyes
Freight Operations Manager, Coastal Carriers Inc.
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current sales processes, from lead sourcing in carrier portals to quoting via TMS. This ensures our AI aligns perfectly with your routes and compliance needs—no cookie-cutter fits.
Custom AI Development and Integration
Our engineers build and wire the system into your existing stack, training it on freight-specific data like lane volumes and rate histories. Testing happens in real scenarios to guarantee seamless performance.
Deployment, Training, and Optimization
We roll out the solution with hands-on team training, then monitor and refine based on early outreach results. Ongoing support keeps it evolving with market shifts, like new ELD mandates.
Why We're Different
What's Included
Common Questions
How does this automation handle fluctuating freight rates in outreach?
Our AI pulls live data from integrated sources like Truckstop or DAT to embed current spot and contract rates into personalized pitches. For instance, if a shipper's lane shows rising fuel surcharges, the system crafts messages highlighting your competitive hedging strategies. This keeps outreach relevant amid volatility, boosting response rates by 30% as seen in our deployments. We customize the data feeds to your key routes, ensuring accuracy without manual updates—saving your team from constant market monitoring.
Is the system compliant with transportation regulations like FMCSA?
Absolutely. We embed compliance checks directly into the AI workflow, screening outreach for rules on broker communications, data sharing, and unsolicited contacts under the TCPA. For freight-specific needs, it flags potential issues with hours-of-service implications in proposals. Built on secure, owned infrastructure, it avoids third-party vulnerabilities. Clients in trucking report zero compliance incidents post-implementation, with full audit trails for peace of mind during DOT reviews.
How quickly can we see ROI from this sales automation?
Most freight clients achieve positive ROI within 60-90 days. By automating 70% of prospecting tasks, you immediately save 15 hours per rep weekly, equating to $5K+ in labor costs monthly for a mid-sized team. Early wins include higher open rates from personalized content, leading to 20% more qualified leads. We track this via built-in metrics, adjusting in real-time—like refining scripts for reefer vs. dry van outreach—to accelerate deal velocity and hit that 3x return benchmark.
Can it integrate with our existing TMS or CRM systems?
Yes, we specialize in deep, two-way integrations with popular platforms like McLeod, Samsara, or Salesforce. The AI syncs lead data bidirectionally, updating quotes in your TMS while pulling dispatch insights for smarter pitches. No brittle connectors—our custom APIs ensure data flows reliably, even during high-traffic periods. For a recent trucking client, this cut manual entry errors by 90%, streamlining everything from backhaul matching to final invoicing.
What if our freight operation has unique workflows, like specialized hazmat shipping?
Every solution is custom-built to your exact needs. We start by mapping your workflows, incorporating specifics like hazmat certifications or temp-controlled routing into the AI's logic. The system then generates outreach that references these details, such as compliance with 49 CFR for dangerous goods. Unlike templated tools, ours adapts—training on your historical data to predict ideal prospects. A hazmat-focused forwarder we worked with saw 40% more targeted responses, proving our tailored approach delivers in niche scenarios.
How much customization is involved, and what's the timeline?
Customization is 100%—we forgo templates to architect around your freight nuances, from regional lane preferences to broker relationship tiers. The process spans 4-6 weeks: week one for discovery, two-three for development and integration, and the rest for testing and launch. This includes iterative reviews to fine-tune AI outputs, like script tones for international vs. domestic outreach. Post-launch, we provide 30 days of optimization, ensuring it meshes with your ops without disrupting daily loads.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.