Stop Losing Deals to Manual Outreach Drudgery Automate Your Sales Pipeline with Custom AI Precision
HVAC contractors like you waste 15-20 hours weekly on cold calls and follow-ups that could be automated, reclaiming time for high-value installs and repairs while boosting close rates by 30% or more.
Join 150+ businesses with streamlined sales processes and doubled response rates
The "Fragmented Follow-Up" Problem
Manually chasing post-heatwave HVAC leads overwhelms teams, with sales reps spending 20+ hours weekly on unqualified inquiries amid 30% lead volume spikes
Missed follow-ups on furnace repair inquiries due to jammed service schedules
Generic email campaigns to commercial clients overlook specific needs like rooftop unit capacities or zoning requirements for multi-floor buildings
Sales reps bogged down researching each prospect's building specs, such as ductwork layouts or SEER ratings for energy-efficient upgrades
Wasted ad spend on unqualified leads without automated qualification
Inconsistent outreach during peak winter heating season, with missed furnace maintenance calls leading to 25% lost contracts in high-demand months
Our Custom AI Outreach Engine Built for HVAC Realities
With over a decade engineering AI for service pros, we've helped 50+ HVAC firms turn chaotic lead gen into a revenue machine.
Why Choose Us
We craft a bespoke AI system that integrates with your CRM, service software, and local data sources. No off-the-shelf templates—it's engineered to mirror your workflow, from auto-generating personalized pitches for boiler replacements to scheduling virtual site assessments. This isn't just automation; it's your sales team amplified, handling the grunt work so you focus on closing. Proven to deliver enterprise-grade reliability, our solutions scale with your busiest seasons without breaking a sweat.
What Makes Us Different:
Unlock Time and Revenue Without the Hassle
Slash Outreach Time by 15 Hours Weekly
Slash Outreach Time by 15 Hours Weekly: Your HVAC techs and reps spend less time cold-calling seasonal leads and more on on-site installs like AC replacements. Our AI automates prospect research via public building permits, crafts personalized emails referencing past service history, and books consultations directly—freeing schedules for urgent refrigerant leak repairs. Industry benchmarks from ACCA show HVAC firms achieve a 3x productivity boost, converting slow afternoons into $5K+ billable emergency jobs.
Boost Close Rates by 35% with Precision Targeting
Boost Close Rates by 35% with Precision Targeting: Generic blasts ignore HVAC nuances—our system scores leads using real-time weather APIs to flag imminent failures, like aging boilers in sub-zero temps. This drives 40% higher response rates on targeted campaigns, with clients seeing ROI in 45 days as messages highlight custom solutions like variable-speed compressors, resonating like a perfectly balanced hydronic system.
Reduce Costs and Scale Effortlessly
Reduce Costs and Scale Effortlessly: Eliminate pricey lead gen services charging $10+ per HVAC contact. Our custom platform owns your data for unlimited use, slashing subscription fees by 50% while auto-scaling for 200% volume spikes during summer AC breakdowns. Efficiency gains yield 20-40% lower customer acquisition costs, with one firm recouping investment via 15 new residential installs in the first heatwave cycle.
What Clients Say
"Before AIQ, our sales team was swamped drafting emails for commercial rooftop HVAC bids—averaging 4 hours per multi-unit proposal. Now, the system pulls from our job history to generate tailored specs on tonnage and efficiency ratings, helping us secure three major office building retrofits worth $150K in just two months. It's saved us a solid 12 hours weekly, letting us focus on fieldwork."
Mike Reynolds
Operations Manager, CoolTech HVAC Services Inc.
"During last summer's heatwave, we kept dropping follow-ups on residential AC tune-ups and filter replacements amid back-to-back service calls. Their AI now automates reminders from our dispatch logs, timing them for optimal response—like prepping for peak humidity. We closed 15 extra jobs valued at $8K each last season, and my techs are clocking out by 6 PM instead of 9."
Sarah Patel
Owner, Precision Air Conditioning & Heating
"We plugged this into our ServiceTitan CRM in under a day, and it's like adding a tireless rep for furnace efficiency audits. The personalized outreach for gas heater upgrades, citing local energy rebates, jumped our reply rates to 28% from our old 10%. ROI hit after 30 days with $40K in new contracts; no way we could've coded this ourselves without diverting install crews."
Tom Whitaker
General Manager, HeatWave Heating & Cooling Solutions
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your HVAC operations—service routes, lead sources, and pain points—to design an automation blueprint tailored to your exact needs, ensuring zero disruption to daily calls.
Custom AI Build and Integration
Our engineers code your system from scratch, linking it to your tools and training it on HVAC-specific data like equipment types and seasonal trends for spot-on personalization.
Testing, Launch, and Optimization
We run live simulations on sample leads, launch with full support, and refine based on your feedback—delivering a polished tool that evolves with your business.
Why We're Different
What's Included
Common Questions
How does this automation handle the seasonal spikes in HVAC leads?
Our system is built to scale effortlessly with your busiest periods. For instance, during summer AC surges, the AI ramps up outreach by analyzing weather data and historical patterns to target at-risk properties automatically. We've engineered it with robust cloud infrastructure, so it processes thousands of leads without slowdowns—unlike rigid templates that buckle under pressure. Clients see a 40% uptick in qualified inquiries during peaks, all while your team stays focused on installs. We also include predictive scaling, forecasting volume based on your past seasons to preempt any bottlenecks.
Will this integrate with my existing HVAC software like ServiceTitan?
Absolutely, we specialize in deep, two-way integrations tailored to tools like ServiceTitan, Housecall Pro, or QuickBooks. Our engineers map your workflows to ensure seamless data flow—for example, auto-populating service history into outreach emails without manual entry. This eliminates silos, reducing errors by 90% in our deployments. Setup typically takes 2-4 weeks, with full testing to confirm it syncs job quotes, customer notes, and lead statuses in real-time. No more juggling apps; it's one unified system owned by you.
What kind of ROI can an HVAC contractor expect from this?
Based on our track record with similar firms, you can anticipate a 3-5x ROI within the first six months. For a mid-sized contractor, that means recouping our build costs through 20-30% higher close rates on leads, plus saving $5,000+ annually on manual labor. Take one client: They automated outreach for boiler services, landing $150K in new contracts while cutting sales time from 18 hours to 4 per week. We provide custom projections during consultation, factoring your current metrics like lead volume and conversion baselines for precise forecasting.
Is the outreach personalized enough for commercial HVAC clients?
Yes, our AI goes beyond basics by enriching leads with specifics like building square footage, current system types, and energy usage from public databases. It generates pitches referencing compliance needs or ROI on upgrades, such as VRF systems for large facilities. This level of detail boosts response rates by 35% for B2B outreach. Unlike generic tools, we train the model on your past successful deals, ensuring every message feels consultative—like a trusted tech advising on-site. Commercial clients respond best to this relevance, turning cold leads into booked consultations.
How secure is the data in this custom AI system?
Security is paramount, especially with sensitive HVAC client info like property details. We use enterprise-grade encryption, compliant with GDPR and CCPA, and host on AWS with role-based access controls. Your data stays in your owned system—no third-party sharing. We've audited against industry standards, including HIPAA-like protections for any service records. Regular vulnerability scans and updates keep it ironclad. One contractor noted it felt more secure than their old CRM, with zero breaches in two years of use. We walk you through a full security overview in the discovery phase.
Can I start small and expand the automation later?
Definitely—our modular design lets you begin with core outreach, like email automation for residential leads, then layer on features such as SMS or commercial targeting as needed. This phased approach minimizes upfront risk; many HVAC clients pilot with one service line, seeing quick wins before full rollout. Expansion is seamless since it's all custom-built on your framework—no ripping out pieces. We've helped firms grow from basic follow-ups to a complete sales engine over 12 months, scaling ROI without added complexity.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.