Stop Wasting Hours Chasing Leads When You Could Be Building Lasting Client Relationships
Imagine reclaiming 10-15 hours per week from manual outreach, slashing your client acquisition costs by 30%, and boosting your studio's retention through smarter, personalized follow-ups that feel like a one-on-one session.
Join 200+ businesses with automated workflows that drive consistent growth
The "Lead Leak" Problem
Prospects ghosting after their first free trial workout or intro session inquiry, leaving your class slots empty
Manually tracking follow-ups for new member sign-ups eats into your coaching time
Generic email blasts about bootcamps or yoga classes turning off potential clients who crave tailored training plans for their specific fitness goals
Struggling to nurture trial workout or group class attendees into long-term members who stick with your HIIT or Pilates programs
Missed opportunities from unqualified leads cluttering your schedule
Missed opportunities from unqualified leads, like casual inquirers cluttering your personal training schedule and blocking spots for serious clients
Our Custom-Built Sales Outreach Automation
We've helped over 50 fitness studios streamline their lead nurturing with AI that understands the unique rhythm of client journeys
Why Choose Us
Let's be honest, running a personal training studio means juggling client sessions, program design, and endless admin. Here's the thing: manual sales outreach is like spotting a client with one hand tied behind your back—inefficient and exhausting. At AIQ Labs, we build a custom AI system tailored to your studio's workflow. It automates personalized emails, scores leads based on their fitness interests, and schedules follow-ups that align with retention goals. No more generic templates; this is built for your exact member experience, integrating seamlessly with your booking software to turn inquiries into committed clients. You're probably thinking, 'Will this fit my small team?' Absolutely—we design it to scale with you, saving hours while boosting conversions.
What Makes Us Different:
Unlock Time and ROI Like Never Before
Save 10-15 Hours Weekly on Outreach
Save 10-15 Hours Weekly on Outreach: Imagine reclaiming your evenings from chasing leads after free trial yoga sessions—instead, our AI crafts personalized emails in your studio's encouraging tone, referencing their inquired class like HIIT or barre. This boosts conversions by 25% into paid memberships, letting you dedicate time to client transformations and program design.
Boost Retention with Smarter Follow-Ups
Boost Retention with Smarter Follow-Ups: In the fitness world, retention fuels steady revenue. Our system spots at-risk members, such as those missing two consecutive group classes, and triggers re-engagement emails with tailored tips for their goals like weight loss or mobility. Studios report a 20% renewal uplift within 3 months, converting trial attendees into loyal participants without eating into your coaching hours.
Cut Acquisition Costs by 30%
Cut Acquisition Costs by 30%: Stop burning ad budgets on leads who browse your website but skip booking a personal training consult. Our AI scores prospects by engagement, like email opens on your nutrition workshops, prioritizing high-intent ones. This leads to higher marketing ROI—one boutique gym saved $5K monthly on Facebook ads while doubling new client sign-ups for their wellness programs.
What Clients Say
"Before AIQ Labs, I was glued to my phone for 12 hours a week following up on leads from our free intro CrossFit sessions. Now, the system sends personalized emails tailored to their strength goals, and we've boosted conversions by 35% in just the last quarter—it's like adding a sales-savvy coach to the team without the payroll."
Sarah Jenkins
Owner, FitCore CrossFit Studio in Austin, TX
"Our membership retention was slipping because manual check-ins for new Pilates clients were overwhelming. After setting up their custom automation in about a month, we recaptured 15% of those at-risk drop-offs with targeted emails offering mobility tips—it's already saved us countless hours and paid for itself through renewed class packs."
Mike Rivera
Head Trainer, Peak Performance Pilates Gym in Denver, CO
"I was doubtful about AI in our cozy yoga studio, but this outreach tool analyzes lead interactions, like views of our beginner flow schedules, and crafts follow-ups that sound just like me. We've slashed lead gen costs by half on Instagram ads and booked 20 extra private sessions monthly—it's revolutionized our growth without the exhaustion."
Emily Chen
Founder, Vitality Yoga & Wellness Center in Seattle, WA
Simple 3-Step Process
Discovery and Customization
We dive into your studio's current outreach process, understanding your client personas and retention challenges. From there, we map out a tailored AI workflow that fits your exact needs—no cookie-cutter solutions here.
Build and Integrate
Our engineers construct the automation from the ground up, integrating with your booking system and CRM. We train the AI on your data to ensure outreach aligns with your member-focused approach, testing everything for seamless performance.
Launch and Optimize
We roll it out with full support, monitoring the first campaigns. Then, we refine based on real results, like tweaking sequences for better engagement during New Year's resolution season, ensuring ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different client types?
We tailor the AI to recognize nuances in your prospects, like distinguishing between yoga enthusiasts and strength trainers. It pulls from inquiry forms or social data to craft messages that resonate—think suggesting a flexibility program for a runner. This isn't blanket personalization; it's built around your studio's offerings, ensuring higher engagement. Setup involves mapping your client segments, and we've seen open rates jump 40% for studios using it. Plus, it's all custom-coded to integrate with your existing tools, saving you from manual tweaks.
Will this work for a small personal training studio with limited tech resources?
Absolutely, we're designed for studios just like yours—small teams without IT departments. We handle the heavy lifting: building, integrating, and training the system to your workflow. One client, a 5-trainer operation, went live in under a month and saved 8 hours weekly on follow-ups. No steep learning curve; we provide simple dashboards and ongoing support. You're not locked into complex maintenance—it's like adding a reliable assistant who understands fitness retention without needing constant oversight.
What kind of time savings can I realistically expect?
Based on our work with similar studios, expect 10-15 hours back per week. That's time previously lost to chasing leads via email or calls. For example, automating nurture sequences for trial attendees means your team focuses on in-person coaching instead. ROI kicks in fast: one studio recouped our fee in three months through 20% more conversions. We quantify this during discovery, aligning to your specific volume of inquiries and retention goals.
How does it improve member retention specifically?
Retention in fitness is about timely touchpoints, and our system excels there. It automates re-engagement for at-risk members, like those missing sessions, with personalized tips based on their program history. Imagine an email recapping their progress and offering a free adjustment session—it works. Studios report 15-25% better renewal rates. We customize triggers to your churn patterns, integrating with your CRM for a full view, turning outreach into a retention powerhouse without extra effort.
Is the system secure for handling client health data?
Security is non-negotiable in wellness. We build with end-to-end encryption and comply with standards like HIPAA where needed, ensuring prospect data stays protected during outreach. No third-party subscriptions mean fewer breach points. For one studio dealing with sensitive injury recovery leads, we implemented role-based access so only authorized staff see details. Regular audits keep it robust, giving you peace of mind while focusing on client transformations.
How much does custom sales outreach automation cost for my studio?
Costs vary by your scale, but for a typical personal training studio, we start around $8K for the build, with options to expand. This replaces multiple subscriptions, often saving $2K+ yearly. Payoff is quick—many see ROI in 2-4 months via efficiency and conversions. We break it down in your free consultation, factoring in your lead volume and goals, so it's an investment tailored to boost your bottom line without surprises.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.