Stop Losing Hours to Manual Follow-Ups While Your Potential Members Slip Away
Imagine reclaiming 15+ hours per week from tedious outreach, turning that time into stronger member connections and a 3x faster sales cycle for your Pilates studio.
Join 150+ fitness studios boosting retention with AI-powered efficiency
The "Outreach Overload" Problem
Chasing Trial Reformer Class Leads Manually After Busy Evening Sessions
Generic Emails That Fail to Connect with Aspiring Mat and Reformer Pilates Enthusiasts
Wasted Time Researching Prospects Instead of Refining Your Signature Pilates Flows and Sequences
Inconsistent Follow-Ups Leading to Dropped Membership Opportunities
Struggling to Personalize Outreach Amid Peak Season Inquiries for Core Strength and Flexibility Classes
Overwhelmed Staff Juggling Calls and Emails During Transitions Between Mat and Tower Classes
Our Custom-Built Sales Outreach Automation for Pilates Studios
We've powered outreach for over 50 wellness studios, replacing chaotic manual processes with seamless AI that feels like an extension of your team
Why Choose Us
Let's be honest, running a Pilates studio means your days are packed with teaching flows, tweaking playlists, and keeping members motivated. But when it comes to turning website visitors or trial attendees into loyal members, manual outreach eats up your energy. Here's the thing: we build AI systems tailored to your exact workflow. No cookie-cutter templates. We integrate with your booking software, member database, and email tools to automate personalized messages that speak to what your prospects really want— that sense of community and transformation in every class. You're probably thinking, 'Will this fit my small studio?' Absolutely. We start by mapping your unique challenges, like following up on reformer class inquiries, then craft a system that saves you hours while boosting conversions.
What Makes Us Different:
Unlock Time and ROI Gains That Transform Your Studio
Reclaim 15+ Hours Weekly for What Matters
Reclaim 15+ Hours Weekly for What Matters: Stop the endless cycle of manual emails after open houses or trial reformer sessions. Our automation handles follow-ups with personalized nudges for their next mat class, so you spend less time at your desk and more on the mat, innovating flows that keep members coming back. Studios see a 40% drop in admin time, directly boosting your productivity and letting you focus on retention-driven growth, like increasing class attendance by 25% in the first quarter.
See 2-3x ROI Through Smarter Conversions
See 2-3x ROI Through Smarter Conversions: Efficiency isn't just about saving time—it's about results. Personalized outreach, tailored to interests like core-focused reformer work, turns casual inquiries into committed members, with one studio reporting a 35% increase in trial-to-membership conversions within the first month. Calculate your ROI: fewer missed leads mean higher revenue without extra staff, potentially adding $5,000 in monthly membership fees.
Boost Productivity Without the Subscription Hassle
Boost Productivity Without the Subscription Hassle: Like streamlining a perfect Pilates sequence for breath and alignment, our custom system eliminates bottlenecks. No more juggling tools—everything's integrated into one owned platform, pulling data from class sign-ups. Owners gain back-end visibility into outreach performance, making data-driven tweaks that enhance member experience, such as boosting retention by 20% through timely flexibility class invites, driving sustainable growth.
What Clients Say
"Before AIQ Labs, I was spending evenings drafting emails to follow up on trial mat class leads, and half just went cold. Now, the automation sends tailored invites based on what they tried in their reformer session, and we've added 12 new members in two months without me lifting a finger. It's like having an extra staffer who never sleeps, especially during our busy post-yoga crossover evenings."
Sarah Jenkins
Owner, Flow Pilates Studio
"Our studio was growing, but outreach felt scattered—generic blasts that didn't resonate with our barre-Pilates hybrid crowd. After implementing their custom system, response rates jumped from 10% to 28% in just six weeks, and we're saving about 10 hours a week. The personalization for reformer enthusiasts has been a game-changer for retention, turning one-time trials into annual commitments."
Mike Rivera
Studio Manager, Core Balance Pilates
"I was skeptical about AI for our small team, but they built something that fits our vibe perfectly—no more manual research on prospects from our Instagram live flows. It pulls insights from class feedback and crafts messages that feel human, like suggesting a private tower session. We've cut outreach costs by 60% and signed up 8 corporate wellness groups for weekly core classes last quarter."
Emily Chen
Founder, Harmony Pilates Hub
Simple 3-Step Process
Discovery and Customization
We dive into your studio's workflow— from lead sources like Instagram trials to your retention goals— and design a bespoke automation plan that aligns with your member-focused approach.
Build and Integrate
Our engineers craft the AI from the ground up, connecting it to your tools for seamless data flow. Test runs ensure it captures the warmth of your studio's voice in every outreach.
Launch and Optimize
Go live with monitoring dashboards, then refine based on real results. Watch as your time savings translate to higher engagement and membership growth over the first 30 days.
Why We're Different
What's Included
Common Questions
How does this automation handle personalization for different Pilates class interests?
We start by integrating your lead data with AI that analyzes specifics like whether they're into mat, reformer, or fusion classes. For example, if a prospect signs up for a trial via your site, the system pulls that info and crafts a follow-up email highlighting success stories from similar classes, mentioning benefits like core strength gains. It's all custom-built to your workflow, so messages feel like they're from you—warm, inviting, and relevant. Studios using this see engagement rise because it's not generic; it's tailored, saving you the manual research while building that crucial connection for retention. Setup takes just a couple weeks, and we fine-tune based on your feedback.
Will this work for a small Pilates studio with limited tech resources?
Absolutely, we're all about fitting into your world without overwhelming your team. Think of it like adding a smooth new flow to your routine—effortless once set up. We handle the heavy lifting: mapping your current tools, like Mindbody or your email list, and building a simple dashboard you access via web or mobile. No need for in-house coders; our system runs in the background, automating follow-ups after open houses or social leads. One small studio owner told us it felt like gaining a part-time salesperson who understands Pilates lingo. You get full ownership, no subscriptions, and we provide training to ensure your staff can monitor it easily, reclaiming hours for teaching and member chats.
What kind of time savings can I expect from sales outreach automation?
Let's be honest, manual outreach in a busy studio can eat up 10-20 hours weekly, especially during peak seasons. Our custom AI slashes that by automating research, drafting, and sending—think 15 hours back per week on average. For instance, instead of you or your front desk spending evenings personalizing invites for trial attendees, the system does it instantly, pulling from your class calendar. This isn't just time saved; it's redirected to high-value tasks like refining your member experience or planning retention events. Clients report a quick ROI, often within the first month, as conversions climb without extra effort. We quantify it in your dashboard, showing exact hours freed and revenue impact.
How do you ensure the outreach aligns with our studio's brand voice?
You're probably thinking, 'I don't want robotic emails scaring off prospects.' We get it—your studio's voice is key to that welcoming vibe. During discovery, we review your existing communications, like welcome series or social posts, and train the AI on that tone: friendly, motivational, with Pilates-specific touches like 'find your center.' It's custom code, not a template, so every message feels authentic. For example, a follow-up might reference 'easing into your first reformer session' based on their inquiry. We test iterations with you before launch and monitor responses to tweak, ensuring it boosts retention without losing your personal touch. It's like the AI becomes an extension of your passion for wellness.
Can this integrate with my existing Pilates studio software?
Yes, integration is our specialty—we make it seamless, like syncing breaths in a group class. Whether you're using Mindbody, Glofox, or even Google Sheets for leads, we build deep, two-way connections so data flows automatically: new trial bookings trigger outreach, replies update your CRM. No more manual entry that leads to errors or forgotten follow-ups. For one studio, this meant instant syncing of member inquiries from your website form straight into personalized sequences. It's all owned by you, scalable, and we handle any custom needs, like tying into your retention tracking for loyalty nudges. Setup is quick, with minimal disruption, and it eliminates the 'subscription chaos' of mismatched tools.
What metrics will I see to measure ROI on this automation?
We focus on what drives your studio: clear, quantifiable wins. Your custom dashboard shows key metrics like open rates (aiming for 30%+), reply rates, trial sign-ups from outreach, and direct ROI—e.g., 'This sequence generated 5 new members worth $2,500 monthly.' Track time saved too, with logs of automated vs. manual tasks. It's not vague; for Pilates owners, we tie it to retention specifics, like how follow-ups reduce drop-offs post-trial. One client saw a 25% membership uplift in three months, all visible in real-time charts. We review these monthly to optimize, ensuring you're not just saving costs but growing sustainably in a competitive wellness space.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.