Stop Losing Prospective Students to Manual Outreach Drudgery Automate Personalized Sales That Drive Enrollments
We understand the pressure to fill classes while focusing on student success. That's why our custom AI builds save test prep teams an average of 15 hours per week on outreach, turning leads into enrolled students with 3x higher conversion rates—all without the chaos of multiple tools.
Join 50+ education businesses with automated workflows that boost enrollment by 40%
The "Outreach Overload" Problem
Endless manual emails to parents chasing SAT prep spots amid tight deadlines for college applications
Struggling to personalize pitches for diverse student needs, such as ACT for high schoolers vs. GRE for grad school aspirants
Wasted time researching leads amid fluctuating enrollment seasons, like back-to-school rushes or spring break intensives
Follow-up chaos leading to dropped prospects before demo classes or trial tutoring sessions
Juggling disconnected tools that break during peak registration periods
Low response rates from generic messages ignoring student outcome goals, such as score improvements or college admissions success
Our Custom AI-Powered Sales Outreach Solution
With years building AI for education firms, we've helped test prep companies like yours automate outreach while keeping the human touch that builds trust.
Why Choose Us
You're not alone in feeling overwhelmed by the constant need to nurture leads for your test prep programs. We've seen this before—teams buried in spreadsheets, crafting one-off emails that rarely convert. At AIQ Labs, we build a tailored AI system that integrates with your CRM and student data. It researches prospects, generates personalized emails highlighting score improvements and scalable learning paths, and automates follow-ups. No more subscription overload. Just a unified tool owned by your business, designed for your workflow. Short on time? We handle the build, so you focus on what matters: student outcomes.
What Makes Us Different:
Unlock Time Savings and Enrollment Growth
Save 15+ Hours Weekly on Manual Tasks
Save 15+ Hours Weekly on Manual Tasks: Imagine reclaiming time spent chasing leads for upcoming SAT sessions. Our AI handles research and personalization, like tailoring messages for a parent's concern over their teen's math scores on practice tests. Teams report 40% more time for one-on-one coaching sessions, directly boosting student performance on benchmark assessments and your bottom line.
Achieve 3x Higher Conversion Rates
Achieve 3x Higher Conversion Rates: Generic blasts fall flat in test prep markets. Our system creates hyper-relevant outreach, referencing past student successes in similar programs like ACT score jumps from 24 to 32. This empathy-driven approach turns inquiries into enrollments, with one client seeing a 25% enrollment spike in just two months during fall registration.
Quantifiable ROI with Efficiency Gains
Quantifiable ROI with Efficiency Gains: Track every outreach dollar against new student revenue from programs like summer bootcamps. Like a well-tuned curriculum, our AI optimizes sequences for maximum impact, reducing costs by 30% while scaling your reach during busy seasons like summer bootcamps or pre-exam crunches.
What Clients Say
""Before AIQ, our team was spending Fridays just emailing parents about LSAT prep for upcoming law school cycles. Now, the AI drafts messages that feel personal, like mentioning a student's interest in Ivy League law programs based on their profile. We enrolled 45 more students last quarter without adding staff—it's freed us up to refine our analytical reasoning modules.""
Sarah Jenkins
Enrollment Director, Apex Test Prep Center
""I was skeptical about AI in education, but this system changed everything. It pulled data from our old CRM to personalize GRE outreach for quantitative-heavy programs, and responses jumped from 5% to 18% within the first month. Saved us about 12 hours a week, and we're hitting our scalable learning targets for grad school applicants easier.""
Mike Rivera
Sales Lead, Elite Exam Coaching Institute
""Manual follow-ups were killing our small team's morale during peak ACT season in March. AIQ built something custom that automates it all, tying into our student outcome trackers for score projections. We've cut outreach costs by half and filled three extra classes in the last term—no exaggeration, especially with the emphasis on English and reading prep.""
Emily Chen
Founder and CEO, Summit Prep Academy for Standardized Tests
Simple 3-Step Process
Discovery and Customization
We dive into your test prep workflow, identifying pain points like seasonal lead surges. Then, we tailor the AI to your exact needs, from parent outreach to student demos.
Build and Integrate
Our engineers construct your owned AI system, connecting it seamlessly to your tools. Test it with real scenarios, like personalizing emails for TOEFL prospects, ensuring it fits like a glove.
Launch and Optimize
Go live with full training. We monitor performance, tweaking for better ROI—think higher open rates on messages about score guarantees—scaling as your enrollments grow.
Why We're Different
What's Included
Common Questions
How does this automation handle the personal touch needed in test prep sales?
We get it—test prep is all about trust and empathy with students and parents. Our AI doesn't replace that; it enhances it. By analyzing your past successful enrollments, it generates messages that reference specific scenarios, like 'We've helped students just like yours boost SAT scores by 200 points in 8 weeks.' It's trained on your data for authenticity, and you can always review or tweak before sending. Clients see response rates double because it feels consultative, not robotic. Plus, we build in human handover options for high-potential leads, ensuring that personal connection shines through while saving your team hours.
What kind of time savings can a small test prep company expect?
For a team of 5 handling outreach, expect to save 10-20 hours weekly. Think about it: no more manual list-building for summer camps or researching each parent's background. The AI automates prospecting from sources like school directories, crafts initial emails, and schedules follow-ups. One client, a boutique GMAT coach, went from 15 hours a week on this to under 2, redirecting time to curriculum tweaks that improved student outcomes. ROI kicks in fast—often within the first month as enrollments rise—making it a game-changer for lean operations focused on scalable learning.
Is this system customizable for different test types like ACT or LSAT?
Absolutely, that's our custom-built edge. We start by mapping your unique workflow—say, ACT for high schoolers versus LSAT for grad hopefuls—and tailor the AI accordingly. It pulls in specifics like score benchmarks or prep timelines from your data, creating outreach that resonates. For instance, LSAT messages might highlight logical reasoning modules, while ACT ones focus on fast-paced practice. No one-size-fits-all here; we integrate with your tools for a seamless fit. We've done this for firms running multiple programs, resulting in 30% more targeted leads without extra effort.
How do you ensure data security for student-related leads?
Security is non-negotiable in education, especially with sensitive prospect info. We build your system with end-to-end encryption and comply with standards like FERPA. Data stays on your owned platform, not scattered across third-party subs. Our AI processes leads securely, anonymizing where needed, and includes audit logs for every action. In one project for a test prep network, we layered in role-based access so only sales reps see outreach data. It's peace of mind: robust, compliant, and scalable as you grow, letting you focus on outcomes without worry.
What's the ROI timeline for implementing this?
Most test prep clients see positive ROI in 4-6 weeks. It starts with quick wins: automated emails filling your pipeline faster, leading to 20-40% more demo bookings. Quantify it— if one enrollment is $2,000, and you gain 10 extra per month, that's $20,000 revenue against our build cost. Long-term, efficiency compounds: saved hours translate to better student support, higher retention. We've tracked this for education partners; one saw full payback in month two through scaled outreach during registration peaks. We provide custom projections based on your numbers upfront.
Can this integrate with our existing CRM and enrollment software?
Yes, seamless integration is core to what we do. Whether you're on Salesforce, HubSpot, or a niche education CRM like your LMS, we create deep, two-way connections. No brittle plugins—our custom APIs ensure data flows effortlessly, like updating lead status from 'contacted' to 'enrolled' automatically. For a test prep client using Blackbaud, we synced outreach directly to class rosters, cutting manual entry by 90%. It's built for your stack, reducing errors and giving a single view of your sales funnel tied to student progress.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.