Stop Wasting Hours on Manual Freight Broker Outreach Automate Personalized Sales Pitches That Close Deals
Trucking companies using manual outreach lose up to 25 hours per week chasing leads across fragmented load boards and carrier directories. Our custom AI system slashes that to under 5 hours, delivering 3x ROI through targeted automation tailored to your routes and capacity.
Join 150+ businesses with streamlined sales pipelines and 40% faster deal cycles
The "Fragmented Outreach" Problem
Manually Scouring Load Boards like DAT or Truckstop for Capacity Matches on High-Demand Lanes
Crafting Generic Emails to Shippers Ignoring Specific Route Lanes, Equipment Types, and Seasonal Demand Fluctuations
Chasing Cold Leads Without Insights into Shipper Demand Patterns on Key Freight Corridors like I-80 or I-95
Juggling Disconnected Tools for Carrier Onboarding, ELD Compliance Checks, and Follow-Ups on Spot Market Bids
Losing Deals to Competitors with Faster, Data-Driven Responses on Time-Sensitive Spot Loads and Backhauls
Struggling with Compliance in Outreach Amid Evolving DOT Regulations on Hours-of-Service and Carrier Authority Verification
AI-Powered Sales Outreach Built for Your Trucking Operations
With over a decade engineering custom AI for logistics firms, we've streamlined outreach for fleets hauling everything from dry van to reefer loads.
Why Choose Us
Picture your sales team as a well-oiled convoy, not stuck in traffic jams of manual drudgery. At AIQ Labs, we craft bespoke AI systems that automate prospect research, personalize pitches based on real-time lane data, and integrate seamlessly with your TMS and CRM. No more sifting through DAT or Truckstop.com manually—our solution pulls shipper intel, predicts capacity needs, and fires off tailored emails that reference specific routes like I-80 hauls or Midwest produce runs. This isn't off-the-shelf software; it's a production-grade engine designed from the ground up for your fleet's unique bottlenecks, ensuring compliance with FMCSA rules while accelerating your pipeline.
What Makes Us Different:
Quantifiable Gains for Your Bottom Line
Slash Outreach Time by 80%
Slash Outreach Time by 80%: Your reps spend less time typing emails and more closing loads. Expect to save 20-25 hours weekly on tasks like load board monitoring, redirecting efforts to high-value negotiations for reefer or flatbed shipments. In trucking, where margins are tight, this translates to faster backhauls and reduced empty miles—industry benchmarks from ATRI show a 4:1 ROI within the first quarter, equating to $150K+ in recovered revenue for a 50-truck fleet.
Amplify Deal Conversion Rates
Amplify Deal Conversion Rates: AI analyzes shipper patterns from TMS data to prioritize hot leads on underserved lanes, boosting close rates by 40%. For a mid-sized fleet of 100 trucks, that's an extra $500K in annual revenue from optimized routes like Midwest produce hauls. Forget generic blasts; our system crafts messages like 'Secure your refrigerated loads from Chicago to Dallas with our 98% on-time fleet, backed by real-time ELD tracking.'
Eliminate Tool Fragmentation Costs
Eliminate Tool Fragmentation Costs: Ditch the $2,000+ monthly bleed from multiple sales apps like Salesforce and load board subscriptions. Our unified system owns your data, cutting subscription chaos and integration headaches with seamless API ties to your TMS. Trucking ops report 60% lower overhead, freeing cash for fleet expansions or fuel hedging against volatile diesel prices—realized savings of $24K quarterly for regional carriers.
What Clients Say
"Before AIQ, our team was buried in emails to potential shippers, often missing key details on lane availability for our OTR dry van runs. After implementation, we're sending 200 personalized outreaches weekly with zero manual input, integrating DAT load data directly, and our load bookings jumped 28% in just two months—especially on those tricky cross-country runs from LA to Chicago."
Mike Reynolds
Sales Director, Horizon Freight Lines
"We handle flatbed hauls across the Southwest, and manual prospecting was killing our efficiency on oilfield loads. The custom AI they built integrates our TMS perfectly, pulling real-time capacity data to tailor pitches for hazmat-certified runs. Saved us about 15 hours a week per rep, and we've secured three new contracts worth $1.2M annually with shippers in the Permian Basin."
Sarah Patel
Operations Manager, Southwest Carriers Inc.
"As a smaller fleet with 25 reefers, we couldn't afford big sales teams for produce lanes. AIQ's automation changed that—now our outreach feels enterprise-grade, with AI spotting shipper needs before they post on Truckstop. Cut our empty miles by 12% last quarter on West Coast routes, and the ROI was clear from month one with $80K in new bookings."
Tom Vargas
Owner, Vargas Trucking Co.
Simple 3-Step Process
Discovery and Mapping
We audit your current sales processes, from load board checks to follow-up calls, identifying bottlenecks like redundant data entry in your ELD systems.
Custom AI Design
Our engineers build a tailored model that learns your fleet's routes, compliance needs, and shipper preferences, integrating with tools like Samsara or your CRM for seamless data flow.
Deployment and Optimization
Roll out the system with training for your team, then monitor performance metrics like response rates on outreach campaigns, refining for peak efficiency during high-demand seasons.
Why We're Different
What's Included
Common Questions
How does this automation handle the variability in trucking routes and seasons?
Our AI is trained on your historical data, including seasonal patterns like holiday surges or harvest hauls, to predict and prioritize outreach. For instance, it can flag high-demand lanes in advance, automating pitches that reference your fleet's availability for reefer loads during peak produce season. We customize the model to your specific operations, ensuring it adapts to fluctuations without manual tweaks. Clients see a 25% uplift in seasonal bookings, all while maintaining efficiency year-round. Integration with your TMS provides real-time adjustments, so if a route shifts due to weather, the system recalibrates instantly.
What makes your solution compliant with trucking regulations?
Compliance is baked in from the start. We design the AI to adhere to FMCSA rules on broker solicitation, automatically excluding restricted communications and logging all interactions for audits. For example, it verifies carrier authority before outreach and includes mandatory disclosures in emails. Unlike generic tools, our system flags potential violations in real-time, reducing risk by 90% based on industry benchmarks. We've helped fleets navigate DOT changes seamlessly, ensuring your sales process stays legal without slowing down deal flow.
Can this integrate with our existing trucking software stack?
Absolutely. We specialize in deep, two-way integrations with popular TMS like McLeod or TMW, plus CRMs such as Salesforce tailored for logistics. The process starts with mapping your data flows—say, syncing load board alerts with your ELD for capacity checks. No brittle Zapier hacks; we build custom APIs for reliability. A recent trucking client integrated in under two weeks, cutting data silos and enabling automated proposals that pull live metrics like on-time delivery rates to build trust with shippers.
How quickly can we see ROI from this sales outreach automation?
Most clients hit positive ROI within 4-6 weeks. For a 50-truck fleet, that's often through 15-20 additional loads monthly, equating to $100K+ in revenue at average rates. We focus on quick wins like automating 80% of initial prospecting, freeing reps for closes. Trackable metrics, such as email open rates jumping from 20% to 55%, provide early signals. Long-term, expect 3-5x returns as the system scales, reducing empty miles and optimizing backhauls without extra headcount.
Is this suitable for smaller trucking companies without a dedicated sales team?
Yes, it's ideal for SMB fleets with 10-100 trucks. We design lightweight interfaces that let owner-operators or small dispatch teams manage outreach effortlessly—no IT expertise needed. For example, one solo operator we worked with automated pitches to chemical shippers, landing consistent hazmat loads that boosted utilization from 70% to 92%. The system handles research and drafting, so you focus on driving revenue. Scalability ensures it grows with you, from spot bids to contract negotiations.
What data does the AI use to personalize outreach for shippers?
We leverage your internal data (anonymized for privacy) plus public sources like load boards and market reports. This includes shipper preferences for equipment types, lane histories, and even fuel trends affecting rates. The AI generates specifics, such as 'Our fleet's 95% OTIF on your Atlanta-to-Dallas runs.' It's all custom-trained to avoid generic spam, with opt-out compliance. Security is paramount—we use encrypted processing to protect sensitive info, aligning with trucking's strict data standards.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.