Stop Losing Deals to Slow Manual Outreach Automate Your Sales Pipeline with Precision AI
Reclaim 15+ hours per week your team wastes chasing leads manually, while boosting conversion rates by up to 40% through targeted, personalized outreach tailored to automotive buyers.
Join 250+ businesses with streamlined sales processes
The "Lead Leakage" Problem
Leads vanishing after test drive inquiries for models like the Ford F-150 due to delayed follow-ups, resulting in a 30% drop-off rate per industry benchmarks
Sales reps bogged down logging VIN-specific details for inventory management across Dealertrack CRM and Outlook email systems
Missed opportunities from overlooked trade-in valuations using Kelley Blue Book data in outreach sequences for used vehicle leads
Inefficient targeting of fleet managers for commercial vehicle pitches, such as Ram ProMaster vans, without telematics integration
Overwhelmed teams juggling service-to-sales upsell calls for brake jobs to full vehicle replacements without DMS prioritization
Seasonal promo outreach stalling because of manual list segmentation by model year for high-demand SUVs like the Toyota RAV4
Our Custom-Built AI Outreach Engine Drives Results
With over a decade in automotive AI integrations, we've optimized sales funnels for 50+ dealerships, delivering enterprise-grade systems that scale with your inventory turnover.
Why Choose Us
We engineer a bespoke AI system that integrates directly with your DMS and CRM, automating the entire outreach lifecycle. From scraping buyer intent signals on sites like AutoTrader to generating VIN-tailored emails, our solution ensures no lead slips through the cracks. Think of it as your dealership's turbocharged engine—smooth, powerful, and custom-tuned to your workflow. No off-the-shelf templates; we build from your exact sales data, reducing manual effort while amplifying deal velocity.
What Makes Us Different:
Unlock Quantifiable Efficiency Gains for Your Dealership
Reclaim 20 Hours Weekly on Manual Prospecting
Reclaim 20 Hours Weekly on Manual Prospecting: Your sales team spends hours sifting through lead lists from AutoTrader and crafting generic pitches for sedans vs. trucks. Our AI handles research on vehicle preferences via Edmunds data and local market trends like EV incentives, saving 20 hours per week per rep within the first month. That's like adding an extra salesperson without the payroll hit, directly boosting your front-end gross by 15% through focused efforts on hot leads for models like the Chevy Silverado.
Achieve 3x ROI Through Higher Close Rates
Achieve 3x ROI Through Higher Close Rates: Manual outreach often misses the mark on personalization, leading to a mere 15% response rate per NADA guidelines. Our system crafts hyper-relevant messages—like referencing a buyer's interest in hybrid SUVs based on their recent Prius service history—pushing responses to 45% within 90 days. Dealerships see ROI within months, with one client reporting $450K in additional revenue from automated fleet outreach for Ford Transit vans in Q4.
Streamline Workflow for Peak Season Efficiency
Streamline Workflow for Peak Season Efficiency: End-of-month rushes overwhelm teams with promo blasts for year-end clearances and trade-in follow-ups on high-mileage pickups. AI automates segmentation by model year, odometer readings, and buyer type using CDK Global DMS data, cutting prep time by 70% during October inventory pushes. Productivity soars as reps shift from admin drudgery to closing deals, much like fine-tuning a high-performance V8 for flawless acceleration in a Dodge Challenger.
What Clients Say
""Before AIQ, our team was drowning in follow-up emails for service customers eyeing upgrades from their aging Escape to the latest Explorer. Now, the system pulls their maintenance history from Reynolds & Reynolds and sends tailored lease offers automatically. We booked 25 more F&I appointments in the first quarter of 2023, and it's all hands-off for us.""
Mike Reynolds
General Sales Manager, Horizon Ford Dealership in Denver, CO
""I was skeptical about AI handling our commercial truck leads for upfitting Silverado 2500s, but this custom setup researches fleet needs via Motor Intelligence reports and drafts pitches based on our current inventory. Saved us from hiring a dedicated B2B rep, and we've closed three deals worth $200K since implementation last October during fleet renewal season.""
Sarah Patel
Commercial Sales Director, Apex Chevrolet Group in Atlanta, GA
""Manual outreach was killing our response times during the 2022 chip shortage inventory crunches for popular sedans like the Honda Accord. AIQ built something that integrates with our CDK DMS and prioritizes leads by trade-in value from Black Book appraisals. Our close rate jumped 28% in two months, and the team finally has time for walk-ins again without missing out on accessory upsells.""
Tom Whitaker
Owner, Riverside Auto Sales in Phoenix, AZ
Simple 3-Step Process
Discovery and Mapping
We audit your current sales process, from lead intake via your website forms to DMS handoffs. This ensures our AI aligns perfectly with your dealership's unique bottlenecks, like delayed trade-in evaluations.
Custom AI Development
Our engineers code a tailored system using your data—training models on past deals to predict buyer intent. We integrate APIs for real-time personalization, testing rigorously to match your workflow without disruptions.
Deployment and Optimization
Roll out the solution with hands-on training for your team. We monitor performance for the first 30 days, tweaking algorithms based on metrics like open rates and appointment sets to guarantee peak efficiency.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing dealership management system?
We start by mapping your DMS, whether it's CDK Global, Reynolds & Reynolds, or another platform, to create secure, bidirectional API connections. This pulls in real-time data like inventory levels and customer records without manual exports. For instance, when a lead inquires about a specific trim, our AI cross-references it with your lot availability to craft immediate, relevant responses. Setup typically takes 2-4 weeks, with minimal downtime, and we provide ongoing support to handle updates like new model year data. The result? A unified system that feels like an extension of your core operations, reducing errors by 90% in lead handling.
What kind of time savings can a mid-sized dealership expect?
Based on our deployments, dealerships with 10-20 sales reps save 15-25 hours weekly on outreach tasks alone. This comes from automating research, drafting, and scheduling—tasks that previously ate up mornings. One client, a volume Toyota store, cut their manual follow-up time from 4 hours daily to under 30 minutes, redirecting efforts to in-person closes. Efficiency gains compound with ROI: expect payback in 3-6 months through higher show rates (up 35% on average) and reduced labor costs. We benchmark against industry standards, like NADA reports on sales cycle times, to customize projections for your volume.
Is the outreach personalized enough for high-end vehicle sales?
Absolutely—our AI goes beyond basics by analyzing granular data like past purchases, service history, and even local market trends for luxury models. For a dealership selling BMWs or Mercedes, it generates pitches referencing specific features, like adaptive cruise control upgrades, tied to the buyer's profile. We've seen engagement rates double compared to generic blasts. Unlike cookie-cutter tools, we train the model on your historical deals to mimic your top reps' style, ensuring authenticity. Compliance is baked in, avoiding spammy vibes that could harm your brand in the premium segment.
How do you ensure compliance with automotive sales regulations?
We embed TCPA and CAN-SPAM compliance directly into the system, with opt-out tracking, do-not-call list syncing, and consent verification for every outreach. For automotive specifics, like financing disclosures, the AI pulls from your templates to include required language. Our engineers have experience with state-level rules, such as California's privacy standards for vehicle data. Post-launch, we audit campaigns quarterly to maintain 100% adherence, protecting your dealership from fines that average $1,500 per violation. This peace of mind lets your team focus on selling, not legal worries.
Can this scale if we expand to multiple locations?
Yes, our architecture is designed for scalability, supporting multi-site dealerships by centralizing data while allowing location-specific customizations—like regional promo tweaks for different markets. We use cloud-based frameworks that handle increased volume without performance dips, even during peak times like tax season. A client with three stores saw seamless rollout, with unified reporting across sites showing a 40% lift in cross-location leads. Expansion is modular; add sites without rebuilding, and we provide migration support to integrate new DMS instances effortlessly.
What metrics will I see to measure success?
Our dashboard delivers key automotive KPIs like lead response time (target under 5 minutes), open and reply rates (aiming for 40%+), appointment conversion (30-50% uplift), and ROI per campaign (tracked via closed deals tied to outreach). We also monitor cost savings, such as reduced rep hours valued at your average wage. Custom alerts flag underperformers, like low-engagement sequences for SUV leads, for quick tweaks. Drawing from benchmarks like 22% industry average close rates, we set baselines during discovery and report monthly, ensuring transparency and continuous improvement for your bottom line.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.