Stop Losing Catering Gigs to Manual Outreach Drudgery Automate Your Sales Pipeline and Reclaim Your Weekends
Imagine slashing your weekly outreach time from 15 hours to just 2, boosting your close rate by 30%, and cutting subscription costs by $500 a month. That's the ROI our custom AI delivers for busy catering teams.
Join 150+ businesses with streamlined sales that actually convert
The "Outreach Overload" Problem
Chasing Event Leads Manually While Juggling Kitchen Chaos During Peak Rush Hours
Generic Emails That Get Buried in Busy Planners' Inboxes
Wasted Hours Researching Client Menus, Dietary Restrictions, and Event Venue Details
Missed Follow-Ups During Peak Wedding and Holiday Seasons
Subscription Tools That Don't Sync with Your Catering CRM or POS Inventory System
Struggling to Personalize Pitches for Corporate Lunches, Galas, or Themed Buffet Setups
Our Custom AI Outreach Engine: Built to Fit Your Catering Flow
We've powered sales teams at over 50 food service ops, turning scattered outreach into a smooth, automated pipeline that feels like an extra salesperson on your team.
Why Choose Us
Let's be honest, running a catering company means your days are packed with prep lists, vendor calls, and last-minute tweaks. You're probably thinking, 'Who has time for sales emails?' Here's the thing: our AIQ Labs team builds a tailored sales outreach system just for you. We dive into your workflow—scanning event calendars, client preferences, and past bookings—to create AI that researches prospects, crafts personalized pitches like 'Saw your team's love for farm-to-table—our seasonal menu could elevate your next retreat,' and automates follow-ups. No more juggling apps. It's one unified system you own, saving you hours while keeping that personal touch customers crave in food service.
What Makes Us Different:
Unlock Time and Revenue Gains That Scale with Your Catering Business
Reclaim 12+ Hours Weekly for What Matters
Reclaim 12+ Hours Weekly for What Matters: Picture this: instead of spending evenings hunting leads, your AI handles research and drafting custom proposals for cocktail receptions or plated dinners. That's time back for menu innovation, staff training on new recipes, or family dinners. Clients see a 3x productivity boost, turning outreach from a chore into a revenue engine—expect $15K more in quarterly bookings from automated follow-ups on wedding tastings and corporate box lunches.
Skyrocket Close Rates with Hyper-Personalized Pitches
Skyrocket Close Rates with Hyper-Personalized Pitches: Generic blasts? Not here. Our system pulls event details to suggest tailored offers, like vegan charcuterie boards for a corporate gala or seasonal desserts for holiday parties. Result: 35% higher conversions within 3 months, as prospects feel seen. You're not just selling food; you're becoming their go-to partner for seamless event catering, with ROI hitting 5x in the first six months through repeat bookings.
Slash Costs and Ditch Tool Overload
Slash Costs and Ditch Tool Overload: Wave goodbye to $300/month email tools that don't talk to your inventory system for tracking fresh produce or proteins. Our custom build unifies everything with your catering CRM, cutting expenses by 60% while preventing lost deals from disjointed data on menu costing. Efficiency gains mean your team focuses on plating perfection and on-site execution, not admin—pure operational win for busy food service pros during high-volume seasons.
What Clients Say
"Before AIQ, my sales rep was buried in emails, missing out on summer BBQ inquiries amid grill prep chaos. Now, the system auto-sends personalized notes about our signature smoked brisket specials, and we've booked 8 extra backyard weddings and corporate picnics this quarter—that's $22K we wouldn't have touched without it."
Maria Gonzalez
Owner, Fresh Bites BBQ & Catering
"I was skeptical, but after they mapped our workflow for corporate gigs including boxed lunch deliveries, the AI started generating spot-on pitches with custom menu pairings. Cut our outreach time in half, and our wedding season leads jumped 25%—no more late nights chasing planners during plating rushes."
Tom Reilly
Sales Manager, Elegant Events Fine Dining Caterers
"Juggling multiple tools was killing us during holidays with constant menu updates for dietary needs. Their custom setup integrated with our CRM seamlessly—now follow-ups happen automatically, reminding clients about gluten-free appetizers or wine pairings, and we've reduced no-shows by 40%. Saved us about 10 hours a week, easy, for focusing on kitchen efficiency."
Sarah Patel
Operations Lead, Urban Feast Modern Caterers
Simple 3-Step Process
Discovery and Workflow Mapping
We start with a deep dive into your catering ops—your client lists, event types, and pain points like seasonal rushes. No templates; we tailor everything to how you book weddings or lunches.
AI System Build and Integration
Our engineers craft your custom AI, pulling data from event platforms and your CRM. We test it on real scenarios, like personalizing outreach for a gala menu, ensuring it fits like a glove.
Launch, Train, and Optimize
We roll it out with hands-on training for your team, then monitor performance. Tweaks based on your first leads mean quick wins, like faster responses during peak times, with full ownership from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle the seasonal swings in catering sales?
Great question—catering is all about those peaks, like wedding season or holidays. Our custom AI is built to anticipate them by analyzing your historical data and event calendars. It ramps up outreach automatically, say, targeting corporate holiday parties in October, while dialing back in slow months to avoid burnout. We integrate with your scheduling tools, so it suggests pitches tied to availability. One client saw a 40% lead increase during summers without extra effort. It's not set-it-and-forget-it; we fine-tune based on your patterns, saving you from manual adjustments and ensuring steady bookings year-round. Plus, the system's scalable, handling 2x volume without hiccups.
Will the AI make my outreach feel robotic, or can it sound personal for food clients?
You're probably thinking impersonal bots turn off picky event planners—valid concern in customer-focused food service. We train the AI on your voice and past successful pitches, pulling in details like a prospect's love for sustainable sourcing from their socials. It generates emails like, 'Noticed your eco-friendly events; our local farm veggies could pair perfectly.' Short punchy ones for quick follows, longer ones for detailed menu proposals. Clients report 50% higher engagement because it feels human. We review outputs initially to match your style, then let it learn. No cookie-cutter stuff—it's tailored, boosting that trust key to repeat catering business.
What kind of time savings can a small catering team expect?
Let's be honest, small teams wear many hats—from chopping to chasing leads. Our system typically frees up 10-15 hours weekly by automating research, drafting, and tracking. For a 5-person outfit, that's like adding a part-time salesperson without the payroll. Imagine redirecting that time to perfecting your signature dishes instead of staring at spreadsheets. We quantify it with built-in timers and ROI calculators; one team went from 20 hours on outreach to 3, landing $10K more in monthly revenue. It's custom, so we baseline your current workflow first. Efficiency like this directly cuts operational waste in food service.
How do you integrate this with our existing catering software?
Integration nightmares are the worst, especially when your CRM doesn't talk to email tools. We start by auditing your stack—think Toast for POS, CaterTrax for bookings, or even Google Calendar. Then, we build two-way APIs for seamless data flow: a new lead from outreach auto-pops into your CRM with event notes. No more double-entry that leads to errors like overbooking. For food specifics, it syncs menu availability to prevent pitching unavailable items. We've done this for dozens of SMBs, ensuring it's robust—not brittle connections that fail mid-season. Post-launch, we monitor and tweak, giving you one unified view of sales pipeline.
What's the ROI timeline for this sales automation?
Here's the thing: you want results fast, not pie-in-the-sky promises. Most catering clients see payback in 2-3 months through time savings alone—valuing those 12 hours at $50/hour adds up quick. Add revenue lifts: personalized outreach often boosts conversions by 25-35%, turning a $5K event lead into booked reality. We track it all with custom metrics, like cost per acquisition for galas versus lunches. One operator recouped our fee in six weeks via extra corporate gigs. It's not generic; we model ROI based on your averages, focusing on efficiency gains that compound in operational-heavy food service.
Can this scale if my catering business grows to more events?
Absolutely—scaling is where generic tools fall flat, but our builds are engineered for growth. As you add trucks or staff, the AI adapts, handling 100+ leads weekly without slowing. It learns from successes, like refining pitches for larger weddings based on past data. We've scaled systems for clients doubling revenue, integrating new tools effortlessly. No limits like no-code platforms; it's production-grade code. For food service, this means seamless expansion from local parties to city-wide events, with dashboards updating in real-time to keep your team ahead.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.