Stop Wasting Hours on Manual Lead Follow-Ups Reclaim Your Week with AI-Driven Outreach
HVAC teams lose 15-20 hours weekly chasing cold leads manually. Our custom automation cuts that in half, delivering 3x ROI through targeted, personalized campaigns that fit your seasonal rush.
Join 150+ home services businesses with streamlined outreach and boosted bookings
The "Lead Leakage" Problem
Chasing unresponsive homeowners after initial AC service calls, with 40% of leads going cold due to delayed follow-ups
Manual email personalization for seasonal maintenance reminders
Overloaded HVAC technicians missing follow-up opportunities for duct cleaning during peak summer AC repair seasons
Fragmented lead data from job sites and customer calls leading to forgotten quotes
Struggling to nurture repeat business for annual furnace tune-ups and carbon monoxide detector checks in winter
Inefficient outreach to referral networks like local real estate agents for new HVAC system installations in home flips
AI-Powered Sales Outreach Built for Your HVAC Workflow
With over a decade in home services integrations, we've helped contractors like you eliminate manual outreach chaos.
Why Choose Us
Imagine your sales team focusing on closing deals, not typing emails. We craft custom AI systems that automate personalized outreach for HVAC leads—pulling from your service logs, customer histories, and seasonal trends. No more generic blasts. This is enterprise-grade automation, tailored to your exact routing and dispatch needs, ensuring every message resonates like a trusted technician's recommendation.
What Makes Us Different:
Unlock Efficiency Gains That Scale with Your Business
Slash Time on Routine Outreach
Slash Time on Routine Outreach: Reclaim 12-15 hours weekly that your team spends on follow-up emails and calls for seasonal services like spring HVAC tune-ups. Our AI handles personalization, sending targeted messages about AC filter changes or heater efficiency—boosting productivity so technicians stay on the road servicing calls, not at desks managing admin.
Drive 30% Higher Conversion Rates
Drive 30% Higher Conversion Rates: Personalized outreach based on service history, such as past water heater repairs, turns one-time fixes into loyal maintenance contracts. Industry benchmarks from PHCC show HVAC firms achieve 2.5x ROI within six months, with 20% fewer no-shows for in-home estimates and increased upsells like smart thermostat integrations during routine visits.
Reduce Costs Without Cutting Corners
Reduce Costs Without Cutting Corners: Cut reliance on outsourced lead gen services for plumbing and electrical jobs, saving $5K+ annually on third-party CRM fees. Our custom system owns your data from job dispatch logs, avoiding subscription traps, and delivers consistent outreach like automated reminders for annual boiler inspections—maximizing every dollar spent on core operations.
What Clients Say
"Before AIQ Labs, our technicians were wasting afternoons crafting emails from job tickets about fall furnace tune-ups, with over half ignored. Now, the system auto-generates personalized messages pulling service history, and we've secured 15 additional annual maintenance contracts in the last quarter—no extra staffing needed."
Mike Reynolds
Operations Manager, CoolBreeze HVAC Services Inc.
"During last summer's heatwave, we were swamped with AC repair leads but couldn't follow up quickly enough, losing 30% to competitors. Their automation triaged high-priority emergencies like refrigerant leaks and our close rate soared from 25% to 42% in two months—it's like an always-on sales rep focused on urgent HVAC calls."
Sarah Patel
Owner, Precision Climate Control LLC
"We used to scramble with fragmented QuickBooks entries and call logs for winter furnace leads, dropping 20% of realtor referrals annually. This integration consolidates everything seamlessly, and our partnerships with local agents have doubled new installation bookings since implementation last October—no more overlooked opportunities."
Tom Herrera
Sales Director, Apex Heating & Cooling Solutions
Simple 3-Step Process
Discovery and Mapping
We audit your current HVAC workflows, from lead intake to service dispatch, identifying outreach bottlenecks like delayed follow-ups on repair quotes.
Custom AI Design
Our engineers build a tailored system that automates personalized emails and SMS, trained on your customer data for seasonal relevance, like pre-winter heater checks.
Deployment and Optimization
We integrate it into your tools, launch with monitoring, and refine based on real results—ensuring 20%+ efficiency gains from day one.
Why We're Different
What's Included
Common Questions
How does this automation handle seasonal fluctuations in HVAC leads?
Our custom AI is designed with your busy seasons in mind. It analyzes historical data from your service logs to ramp up outreach during peaks—like sending targeted AC maintenance reminders in early summer. For quieter periods, it nurtures long-term leads with educational content on energy savings. This approach has helped similar contractors maintain steady bookings year-round, reducing downtime by 25%. We tailor the timing and volume to your workflow, ensuring no overload during winter furnace rushes.
Will this integrate with my existing HVAC software like Housecall Pro?
Absolutely. We specialize in deep, two-way integrations with tools like Housecall Pro, ServiceTitan, or QuickBooks. Our system pulls real-time data on completed jobs and customer interactions to fuel personalized outreach, then pushes booking confirmations back into your scheduler. No more manual entry—everything syncs seamlessly, cutting errors and saving your team hours. We've done this for dozens of contractors, ensuring the AI respects your dispatch rules and compliance needs.
What kind of personalization does the AI provide for outreach?
It's far beyond templates. The AI crafts messages using specifics from your records—like referencing a customer's recent duct cleaning or suggesting a heater upgrade based on their home's age and location. For example, it might say, 'Based on your last repair in July, here's how to prep for winter efficiency.' This relevance boosts open rates by 35% per industry stats. We train it on your data for authentic, relationship-focused tone, just like your technicians would use.
How secure is the customer data used in this system?
Security is paramount in home services, where trust is everything. We build with enterprise-grade encryption and comply with standards like GDPR and CCPA, especially for sensitive info like home addresses or service histories. Data stays in your controlled environment—no third-party sharing. Regular audits and role-based access ensure only authorized team members see lead details. Contractors we've worked with report zero breaches, giving peace of mind during high-stakes seasons.
What's the timeline for seeing ROI from this automation?
Most HVAC clients see initial wins in 4-6 weeks, with full ROI hitting 3x within three months. Early gains come from time savings—your sales team handles 50% more leads without extra effort. By tracking metrics like response rates and booked appointments, we optimize quickly. One contractor recouped our fee in two months through increased maintenance contracts. It's built to deliver fast, measurable value tailored to your revenue cycles.
Can this scale as my HVAC business grows to multiple locations?
Yes, our solutions are engineered for scalability. Starting with one van fleet, we design the AI to handle multi-location data, segmenting outreach by region—like summer AC pushes in hotter areas. As you add trucks or branches, the system expands without rework, integrating new CRMs or teams. We've scaled similar setups for firms growing from 5 to 20 units, maintaining 99% uptime and boosting cross-location referrals by 20%.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.