Stop Wasting Hours on Manual Candidate Sourcing Reclaim 20+ Hours Weekly with Custom AI Outreach
Recruitment pros like you lose 15-25 hours per week chasing leads manually. Our tailored AI systems automate personalized outreach, boosting placement rates by 30% while cutting subscription sprawl.
Join 250+ businesses with streamlined client pipelines
The "Fragmented Outreach" Problem
Chasing elusive corporate HR leads for niche roles like C-suite executives through scattered channels like LinkedIn and industry forums
Crafting generic pitches that fail to address niche hiring pains such as talent shortages in specialized fields like cybersecurity or compliance
Juggling multiple tools like ATS systems, CRM platforms, and email trackers for lead research and follow-ups in talent acquisition
Losing high-margin placements to competitors with faster, more personalized responses for urgent searches like interim finance directors
Spending billable hours on admin tasks like manual candidate sourcing instead of building long-term client relationships in executive search
Tracking outreach ROI for placement fees buried in siloed spreadsheets, ATS reports, and client emails
Our Custom-Built AI Outreach Engine Transforms Your Pipeline
With over a decade architecting AI for client-focused firms, we've helped 50+ recruitment agencies replace chaotic tool stacks with unified systems that deliver measurable wins.
Why Choose Us
We don't slap together off-the-shelf bots. At AIQ Labs, we engineer production-grade AI tailored to your agency's workflow—from sourcing enterprise HR decision-makers to generating hyper-personalized pitches that reference specific job requisitions. This isn't a template; it's a bespoke system owned by you, integrating deeply with your ATS like Bullhorn or your CRM. Imagine slashing manual research from 10 hours to 30 minutes per client batch. Our approach ensures scalability as your placements grow, all while maintaining the relationship-driven ethos that defines recruitment success.
What Makes Us Different:
Unlock Enterprise-Grade Efficiency Without the Overhead
Reclaim 20+ Hours Weekly on High-Value Tasks
Reclaim 20+ Hours Weekly on High-Value Tasks: Manual lead hunting for executive roles devours time better spent on client consultations and deal negotiations. Our AI automates sourcing passive candidates from professional networks and initial outreach, freeing recruiters to focus on closing high-fee placements. Agencies report a 40% productivity boost, translating to 2-3 more executive placements per quarter, each averaging $50K+ in fees.
Achieve 3x Faster ROI with Personalized Scaling
Achieve 3x Faster ROI with Personalized Scaling: Generic tools yield generic results in competitive talent markets. We build AI that crafts outreach mirroring your agency's voice—referencing recent niche placements or industry benchmarks like SHRM hiring trends. Expect a 25-35% uplift in response rates from hiring managers, with full payback in under 90 days through reduced tool subscriptions and higher margins on $100K+ annual placements.
Eliminate Subscription Chaos for True Ownership
Eliminate Subscription Chaos for True Ownership: Ditch the $5K+ annual bleed from disjointed apps like Bullhorn, LinkedIn Recruiter, and email automation tools. Our custom solution consolidates everything into one scalable asset for talent pipelines, cutting costs by 60% while providing dashboards that track outreach-to-placement conversion rates in real-time, from initial contact to 20% fee realization.
What Clients Say
"Before AIQ, our team was buried in LinkedIn searches and cold emails for tech executives that went nowhere. Now, the system pulls tailored intros referencing recent SaaS hires in minutes—we landed three Fortune 500 contracts for VP-level placements in the first month, saving us about 15 hours a week each and boosting quarterly revenue by 35%."
Sarah Jenkins
Director of Talent Acquisition, TechTalent Partners
"I was skeptical about custom AI, but their seamless integration with our Bullhorn ATS changed everything. Outreach emails now hit the right pain points, like urgent C-suite searches in fintech, and our close rate on placements jumped from 12% to 28% within two quarters. No more juggling Zapier hacks—it's all in one streamlined dashboard."
Mike Rivera
Managing Partner, Executive Search Network
"We used to lose weeks tracking healthcare leads across tools. AIQ built us a system that scores prospects based on our past RN and specialist placements and automates personalized follow-ups. We placed 40% more nurses last quarter, equating to $250K in additional fees, and the time saved let us hire two new recruitment specialists without expanding overhead."
Lisa Chen
VP of Business Development, MedStaff Solutions
Simple 3-Step Process
Discovery and Workflow Mapping
We audit your current outreach process, from lead sourcing to client nurturing, identifying bottlenecks unique to your agency's client-relationship model. This ensures our AI aligns perfectly with your daily realities.
Custom AI Design and Build
Our engineers craft a tailored system using advanced frameworks, integrating with your tools and training on your successful pitches. We focus on quantifiable outputs like response rates to guarantee efficiency gains from day one.
Deployment, Training, and Optimization
We roll out the solution with hands-on training for your team, then monitor performance to refine algorithms. Expect ongoing tweaks that boost placement velocity as your market evolves.
Why We're Different
What's Included
Common Questions
How does your AI ensure outreach feels personal, not automated?
We train the system on your agency's voice and past successful communications, analyzing elements like tone, reference to specific hiring challenges, and relationship-building phrases. For instance, it might reference a client's recent expansion news pulled from real-time sources, ensuring messages resonate like a trusted advisor. Unlike generic tools, our custom models avoid cookie-cutter templates, with agencies seeing response rates climb 25-35% because prospects feel genuinely understood. We also include human review gates for high-stakes outreaches, blending AI efficiency with your expertise-driven approach.
What kind of time savings can a recruitment agency expect?
Typically, 15-25 hours per week per recruiter, based on automating sourcing, personalization, and tracking. One client cut manual LinkedIn prospecting from 12 hours to 2, redirecting efforts to client calls that boosted placements by 28%. Our systems handle the repetitive grind—researching 50 leads in minutes—while you focus on strategy. ROI hits within 60-90 days through higher efficiency and reduced tool costs, with full customization ensuring it fits your workflow without steep learning curves.
How do you integrate with our existing ATS or CRM?
We perform a deep API integration tailored to tools like Bullhorn, Lever, or Salesforce, creating bidirectional data flow for seamless updates on leads and interactions. No more manual exports; outreach results sync automatically, updating client records with engagement history. For a mid-sized agency, this meant consolidating data from three platforms into one view, slashing errors by 70%. Our engineers handle all complexities, including custom fields for placement tracking, so deployment is smooth and your team stays productive from launch.
Is this solution scalable as our agency grows?
Absolutely—built on robust frameworks, it scales effortlessly from 100 to 10,000 monthly outreaches without added costs or slowdowns. We've powered agencies doubling their client base, with the AI adapting via machine learning to new sectors or team sizes. Features like modular add-ons (e.g., voice agents) ensure it evolves with you, unlike rigid SaaS limits. Clients report maintaining 99% uptime during peak hiring seasons, turning what was a bottleneck into a competitive edge for enterprise-level volume.
What about data privacy and compliance in recruitment?
Compliance is core: We adhere to GDPR, CCPA, and recruitment-specific regs like equal opportunity tracking, with built-in anonymization for sensitive candidate data. The system logs all actions for audits and includes opt-out automation to respect client preferences. For a healthcare-focused agency, we customized encryption for PHI-related leads, avoiding fines while streamlining outreach. You own the data and controls, with transparent reporting— no black-box vendor risks, ensuring trust in every client interaction.
How much does a custom sales outreach automation cost?
Pricing starts at $15,000 for a foundational build, scaling to $40,000+ for advanced features like voice integration, based on your workflow complexity. This replaces $6,000+ annual subscriptions, delivering ROI through 20-40% time savings and 30% placement uplift. We offer phased payments tied to milestones, with a free audit to quantify your exact value. Unlike ongoing SaaS fees, it's a one-time investment in an owned asset, often paying for itself in 3-6 months via efficiency gains and new revenue streams.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.