Stop Losing Freight Contracts to Manual Sales Chasing Automate Outreach and Secure More Loads
Trucking firms using our custom AI sales automation report 25+ hours saved weekly on prospecting, driving 3x faster ROI through targeted outreach that lands high-value hauls without the endless cold calls.
Join 150+ businesses with streamlined sales pipelines
The "Fragmented Outreach" Problem
Hours wasted chasing unresponsive shipper leads across scattered DAT and Truckstop spreadsheets, with average response rates under 3% for dry van loads
Missed backhaul opportunities due to delayed follow-ups on load board inquiries, leading to 20-30% empty miles on return trips from regional hauls
Inconsistent messaging failing to differentiate your fleet from larger carriers in competitive reefer or flatbed segments
Overloaded dispatchers juggling sales calls instead of optimizing routes via TMS software during peak intermodal shifts
Compliance risks from untracked outreach in regulated freight negotiations, exposing carriers to FMCSA audit penalties on broker agreements
Seasonal demand spikes overwhelming manual prospecting for spot market loads, such as during Q4 holiday surges or Midwest harvest peaks
Our Custom-Built AI Sales Outreach for Trucking
With over a decade in logistics tech, we've engineered solutions that cut through the noise of load boards and broker networks.
Why Choose Us
We don't slap together generic tools. At AIQ Labs, we build enterprise-grade AI systems tailored to your trucking operations—from integrating with your TMS like TMW or McLeod to automating personalized outreach for reefer or flatbed hauls. Picture this: AI scans load boards, enriches shipper data with real-time rates and compliance checks, then crafts emails that speak directly to their pain points, like urgent LTL needs. Short on time? Our system handles it. Need scalability for peak seasons? We've got you covered. This isn't off-the-shelf software; it's a owned asset that evolves with your fleet.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Slash Prospecting Time by 25+ Hours Weekly
Slash Prospecting Time by 25+ Hours Weekly: Manual lead hunting on platforms like DAT or Truckstop eats into your drivers' focus, often resulting in overlooked reefer loads. Our AI automates it all—scraping leads from load boards, qualifying based on load types like dry van or flatbed and preferred routes, and scheduling follow-ups within 24 hours. Result? Your sales team closes 30% more deals without overtime, freeing dispatch for route optimization that reduces deadhead miles by 15%. In trucking, every hour counts; this delivers immediate ROI through higher load utilization and ELD-compliant tracking.
Achieve 3x ROI with Precision-Targeted Outreach
Achieve 3x ROI with Precision-Targeted Outreach: Generic blasts get ignored in a crowded freight market saturated with 10,000+ daily load postings. We build AI that analyzes shipper history from TMS data, current fuel trends via OPIS indices, and capacity needs to create hyper-relevant pitches—like highlighting your OTR expertise for cross-country runs with real-time lane rates. Clients see conversion rates jump from 5% to 18% within the first quarter, turning outreach into a revenue engine that captures 25% more backhauls. No more wasted ad spend; just quantifiable wins that boost your margins by 12% on spot market bids.
Boost Productivity Without Adding Headcount
Boost Productivity Without Adding Headcount: Scaling sales in trucking means battling driver shortages and volatile rates amid FMCSA hours-of-service rules. Our custom automation handles 500+ personalized outreaches daily, integrating with ELD data for timely follow-ups on intermodal opportunities. Expect 40% efficiency gains within 60 days, reducing manual errors in contract bids for hazmat or oversized loads. It's like adding a virtual sales rep who never sleeps, ensuring you capture spot loads during surges without hiring freezes, while maintaining compliance on broker rate confirmations.
What Clients Say
"Before AIQ, our team spent Fridays digging through DAT load board alerts manually—it was chaos during Midwest harvest season for reefer hauls. Now, the AI pulls qualified leads with matching lane rates and drafts emails with our competitive pricing baked in. We've added 15% more loads quarterly, cutting empty miles by 10%, and my sales manager finally gets home before dark without missing FMCSA compliance logs."
Mike Harlan
VP of Business Development, Midwest Freight Lines (specializing in temperature-controlled produce transport)
"We were losing bids to bigger carriers because our outreach felt cookie-cutter for flatbed loads in the Southeast. AIQ built a system that tailors messages to shippers' exact lanes, pulling from our TMS for real-time trailer availability and fuel surcharges. In the first month, we secured a $200K multi-stop contract we would've missed—straight ROI that improved our on-time delivery score by 22%."
Sarah Kline
Sales Director, Apex Trucking Co. (regional flatbed carrier serving construction sectors)
"Spot market volatility had us chasing ghosts on calls for dry van runs out West. Their AI enriches leads with broker ratings from Carrier411 and predicts hot lanes based on IFTA fuel trends, automating 80% of our follow-ups. Cut our sales cycle from 10 days to 4, and we're running 20% fuller trucks without extra fuel burn or ELD violations during peak surges."
Tom Reyes
Operations Manager, Sierra Logistics (dry van fleet focused on Western U.S. spot market)
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your current sales process, from load board monitoring to contract signing, identifying bottlenecks like manual data entry in your TMS. This ensures our AI fits your exact routes and fleet specs—no guesswork.
Custom AI Development and Integration
Our engineers code a tailored system that pulls data from your CRM, ELDs, and industry APIs. We train it on trucking scenarios, like seasonal dry van surges, to generate outreach that resonates with shippers' urgency.
Deployment, Testing, and Optimization
Roll out with full training for your team. We monitor performance, tweaking for metrics like open rates on flatbed pitches, and scale as your volume grows—delivering ongoing ROI tracking via custom dashboards.
Why We're Different
What's Included
Common Questions
How does this automation handle the unique challenges of trucking sales, like volatile spot rates?
In trucking, spot rates can swing 20-30% weekly, making generic tools useless. Our custom AI ingests real-time data from sources like Carrier411 and your TMS to adjust outreach dynamically—highlighting competitive rates for urgent loads while avoiding lowball bids. We train the model on your historical wins, ensuring pitches emphasize your reliability for time-sensitive hauls. Setup takes 4-6 weeks, with immediate testing on sample campaigns. Clients report 25% higher response rates because the messaging feels prescient, not canned. Plus, it flags compliance issues upfront, like HOS rules, so your team focuses on closing, not correcting.
Will this integrate with our existing transportation management system?
Absolutely—integration is our core strength. Whether you're on TMW, McLeod, or Aljex, we build two-way APIs that sync load availability, route data, and customer histories directly into the AI. No more manual uploads that cause errors in quoting. For example, if a shipper inquires about a Chicago-to-Dallas run, the system pulls your fleet's real-time capacity and crafts a response with ETAs. This eliminates silos, saving 15-20 hours weekly on data reconciliation. We handle the heavy lifting, including error-proofing for edge cases like weather delays, so your dispatch and sales operate as one unit.
What kind of ROI can a mid-sized trucking company expect from this service?
For a fleet with 50 trucks, expect 3-5x ROI in the first year. Break it down: manual outreach costs $50K+ annually in labor for prospecting 200 leads monthly. Our AI automates 80%, slashing that to $10K while boosting conversions from 8% to 25%—adding $300K in revenue from new contracts. We track it via built-in metrics, like cost per acquired load. One client, a regional dry van operator, recouped our fee in two months by filling backhauls that were previously deadhead. It's not hype; it's grounded in logistics benchmarks where efficiency directly hits fuel and utilization KPIs.
Is the system compliant with trucking regulations like FMCSA?
Yes, compliance is baked in from day one. We embed checks for FMCSA rules, ELD mandates, and broker transparency requirements into every outreach. For instance, the AI flags if a pitch needs carrier authority verification or avoids unsolicited contacts that could violate TCPA. All interactions are logged with timestamps and audit trails, exportable for reviews. Unlike generic CRMs, our system understands trucking's regulated landscape—think hours-of-service impacts on delivery promises. We've deployed this for carriers hauling hazmat, ensuring zero fines while maintaining aggressive sales velocity.
How customizable is the outreach to match our fleet's specialties?
Fully customizable to your niche, whether you're specialized in refrigerated, oversized, or LTL. During discovery, we map your strengths—like your 98% on-time rate for Midwest routes—and train the AI to weave them into messages. It pulls from your data to personalize: 'Based on your recent Philly imports, our fleetbed trailers can handle your next oversized load with zero detours.' No templates; it's built around your workflow, adapting to changes like new equipment additions. This relevance drives 40% better engagement, turning one-off shippers into repeat brokers.
What support do you provide after deployment?
We don't just build and bail—ongoing support is key to sustained ROI. Post-launch, your dedicated engineer monitors performance for the first 90 days, optimizing based on metrics like email open rates for tanker pitches. Monthly check-ins refine the AI with new data, like seasonal rate shifts. Access to our portal for tweaks, plus 24/7 priority support for uptime. For trucking's unpredictability, we include quarterly audits to align with evolving needs, like integrating new load boards. Clients appreciate this partnership; one fleet saw 15% load growth in year two from these iterations alone.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.