Stop Losing Members to Clunky Scheduling and Forgotten Follow-Ups Scale Your Box with Custom AI That Keeps Athletes Coming Back
Imagine cutting admin time by 40% while boosting retention through personalized check-ins—built just for your CrossFit community, not some generic app.
Join 150+ fitness businesses with seamless, retention-boosting operations
The "CrossFit Chaos" Problem
Manual workout scheduling for CrossFit WODs and yoga flows leads to overbooked classes and frustrated athletes missing their PR attempts
Inconsistent member follow-ups mean low retention after the first month
Tracking progress across varied skill levels, from beginner bodyweight circuits to advanced Olympic lifts, wastes coach time on manual data entry in workout logs
Payment hiccups from disconnected billing disrupt cash flow during peak seasons
Struggling to personalize nutrition advice for diverse member goals, like marathon fueling versus bodybuilding macros, without dedicated dietitian support
Event planning for in-house powerlifting meets or wellness retreats pulls focus from daily coaching duties like form corrections and mobility drills
Your Tailored AI Scaling Solution for CrossFit Excellence
We've partnered with 50+ gyms to build AI systems that fit their unique box rhythms, drawing from years of optimizing member journeys.
Why Choose Us
Let's be honest, you're probably thinking one more tool will just add to the mess. Here's the thing: we don't slap together templates. We craft a custom AI workflow from the ground up, integrating your class management, member tracking, and retention signals into one owned system. No more juggling apps that don't talk to each other. Think of it like programming a perfect WOD—customized to your gym's intensity, scalable as you add boxes, and flexible for everything from beginner onboarding to elite athlete programming.
What Makes Us Different:
Unlock Retention Rockets and Operational Flow
Boost Member Retention by 25%
Boost Member Retention by 25%: Our AI spots engagement dips—like skipped mobility sessions or inconsistent cardio logs—and triggers personalized nudges via app notifications, turning one-time drop-ins into lifelong athletes committed to their hypertrophy goals. One boutique gym saw attendance jump 30% in three months after automating these check-ins for their group HIIT classes.
Cut Admin Time in Half
Cut Admin Time in Half: Automate rosters for bootcamp sessions, progress logs for strength benchmarks, and even PR celebrations with automated shoutouts so coaches focus on what matters: coaching form during squats. You're freeing up hours weekly, like shaving seconds off a deadlift set, for more hands-on scaling of your wellness programs.
Personalize at Scale Without the Sweat
Personalize at Scale Without the Sweat: Tailor workout tweaks like progressive overload adjustments and recovery plans with foam rolling protocols for each athlete's wearable data, reducing injury risks from overuse and building loyalty. It's like having a virtual coach for every member, helping you grow from 100 to 500 without losing that personal touch in your yoga or CrossFit community.
What Clients Say
"Before AIQ, we were buried in spreadsheets for signing up athletes to our daily WODs and tracking their mobility notes. Now, the system auto-suggests tweaks based on their logged squat depths and heart rate data, and we've held onto 15 more members this quarter than last year—especially our early-morning crew. It's a game-changer for our peak-hour rushes."
Sarah Jenkins
Head Coach at IronForge CrossFit, a 200-member urban gym specializing in functional training
"Juggling payments for our personal training packages and tracking attendance at spin classes was killing our vibe. Their custom AI synced everything seamlessly, cutting our no-shows by 20% in just two months during our busy summer bootcamp season. Finally, we can focus on building community instead of chasing late fees on macro meal plans."
Mike Rivera
Owner of Apex Strength Gym, a mid-sized facility offering strength coaching and group fitness
"We needed something for our quarterly powerlifting competitions without derailing daily ops like one-on-one form checks. AIQ built us a system that handles registrations and even predicts turnout based on past comps and member recovery logs. Revenue from events is up 35%, and setup now takes half the time, letting us prioritize athlete nutrition prep."
Lisa Chen
Operations Manager at ForgeFit Box, an elite CrossFit affiliate hosting regional events
Simple 3-Step Process
Discovery Deep Dive
We chat about your gym's workflow— from WOD planning to member retention pain points—and map out a custom blueprint that fits your exact needs, like tailoring a program to your box's culture.
Build and Integrate
Our engineers craft your AI system, weaving in tools you already use for seamless scaling. We test rigorously, ensuring it handles peak-hour rushes without a hitch, just like prepping for a big lift.
Launch and Optimize
Go live with training for your team, then we monitor and tweak based on real data. Watch retention soar as the system evolves with your growing community, delivering ongoing wins.
Why We're Different
What's Included
Common Questions
How does this custom AI handle our variable class sizes in CrossFit?
Great question—CrossFit's dynamic nature means no two days are the same, right? We build your system to analyze historical attendance, weather patterns, and even competition seasons to forecast and auto-adjust capacities. For instance, it can suggest scaling a 20-person Hero WOD to two heats if sign-ups spike. Unlike off-the-shelf schedulers that force rigid slots, ours integrates directly with your CRM for real-time tweaks. We've helped gyms like yours reduce waitlists by 40% while keeping that community energy high. Setup starts with your data, ensuring it learns your box's rhythm quickly, and we provide ongoing tweaks to keep it sharp.
Will this replace our current gym management software?
Not at all—we're here to enhance, not disrupt. You're probably thinking about the hassle of switching systems, but our approach integrates seamlessly with tools like Wodify or SugarWOD. We create custom bridges that pull in member data, class logs, and payments without migrating everything. Think of it as adding smart weights to your existing barbell setup. One client kept their core software but added our AI for retention predictions, cutting manual checks by hours weekly. We audit your stack first to ensure compatibility, building only what fills your gaps for a unified workflow that scales with you.
How do we ensure member data privacy with AI involved?
Privacy is non-negotiable in fitness, especially with health-related info. We design your system with end-to-end encryption and compliance to standards like GDPR and HIPAA where applicable. Data stays in your controlled environment—no cloud sharing without your say. For example, athlete progress logs are anonymized for analytics but fully accessible to coaches. We've built similar setups for gyms handling sensitive recovery data, ensuring zero breaches in years. Let's chat about your specific concerns; we tailor security layers to match your operations, giving you peace of mind while the AI works its magic on retention.
What's the timeline for building and launching this for our gym?
Timelines vary, but for most CrossFit boxes, we deliver a MVP in 6-8 weeks, with full scaling in 3 months. Here's the thing: we start fast by focusing on your top pains, like automating sign-ups, then layer in features. A recent partner went live with core retention tools in 5 weeks, seeing immediate engagement lifts. It's not a cookie-cutter process—we align with your schedule, testing in phases to avoid disrupting classes. Post-launch, we optimize based on your first month's data, ensuring it grows with you without long waits.
Can this AI help with growing our online community presence?
Absolutely, and it's a smart angle for CrossFit's social side. We build custom AI to generate personalized content—like workout recaps or athlete spotlights—pulled from your session data, then auto-post to Instagram or your member app. No more spending evenings on social; it handles 80% of it while you approve the rest. One gym used it to boost online follows by 50% in two months, driving more local sign-ups. We tailor it to your brand's voice, integrating with tools like Slack for team input, so it feels authentic and ties back to in-gym retention.
How much does a custom scaling solution cost for a mid-sized box?
Costs are custom, starting around $15K for foundational workflows, scaling to $50K+ for full multi-service integrations—far less than juggling subscriptions long-term. You're investing in ownership, not rentals. For a 200-member CrossFit gym, we often see ROI in 4-6 months through saved admin and higher retention. We break it down in discovery: based on your needs like class automation or event AI. No surprises—we quote transparently after understanding your box, and offer phased payments to ease the lift.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.