Stop Losing Deals to Scheduling Chaos Automate Your Showings and Meetings
Reclaim 15+ hours per week wasted on manual coordination, slashing no-show rates by 40% and boosting your team's close rate in a high-stakes market.
Join 250+ businesses with streamlined operations and faster deal cycles
The "Scheduling Conflicts" Problem
Endless Email Chains for Broker Tours and Tenant Viewings of Office and Retail Spaces
No-Shows for High-Value Property Showings Costing Prime Lease Opportunities in Competitive Markets
Manual Calendar Syncing Across Broker Networks for Multi-Listing Property Deals
Overbooked Conference Rooms in Multi-Tenant Office and Industrial Buildings
Delayed Due Diligence from Misaligned Schedules in Acquisition and Disposition Processes
Tenant Renewal Bottlenecks from Forgotten Follow-Ups on Lease Expirations and Options
Our Custom AI Scheduling Engine Transforms Your Workflow
With over a decade in enterprise real estate tech, we've engineered solutions for firms managing $500M+ portfolios, delivering proven ROI through tailored automation.
Why Choose Us
We build a bespoke AI system that integrates directly with your CRM, property management software, and team calendars. No more chasing availability for site visits or negotiations. The AI intelligently matches schedules, predicts conflicts using historical data, and sends automated confirmations. It's like having a virtual facilities coordinator that never sleeps, ensuring every showing aligns perfectly with market windows. Built on robust frameworks, this isn't a plug-in—it's your owned asset, scaling with your portfolio growth.
What Makes Us Different:
Unlock Efficiency That Drives Revenue
Slash Time on Coordination by 70%
Slash Time on Coordination by 70%: Your leasing agents waste hours juggling calendars for broker tours of Class A office spaces and client meetings on retail pads. Our system automates it all, freeing up 15 hours weekly per team member for high-value activities like site inspections. That's time redirected to closing deals, not playing phone tag—resulting in a 25% productivity boost, per industry benchmarks from NAREIT studies on commercial property management.
Boost Close Rates with Fewer No-Shows
Boost Close Rates with Fewer No-Shows: In commercial real estate, a missed showing for a 50,000 sq ft industrial warehouse can kill a $2M annual lease. AI sends smart reminders via tenant portals and reschedules dynamically around market tours, cutting no-shows by 40%. Firms using similar systems report 18% higher conversion rates on net lease opportunities, turning potential losses into locked-in tenancies within 30 days.
Achieve 3x ROI in Under Six Months
Achieve 3x ROI in Under Six Months: Manual scheduling for property tours and due diligence costs CRE firms an average of $50K annually in lost productivity from vacancy delays. Our custom build integrates with Yardi and delivers immediate savings—ROI calculators show payback in 4 months through reduced admin staff needs and 20% faster lease cycles on multifamily and office portfolios. It's enterprise-grade efficiency, tailored to your asset class and regional market pace.
What Clients Say
"Before AIQ Labs, our team was buried in scheduling conflicts for Class A office tours—losing two major 10-year leases worth $1.5M last quarter alone. Now, the AI handles co-broker alignments automatically via our CRM, and we've cut no-shows by half in just two months. It's saved us about 12 hours a week, letting us focus on negotiation and LOI drafting."
Sarah Jenkins
Senior Leasing Director, Metro Properties Inc. (Managing 1.2M sq ft downtown office portfolio)
"Implementing their custom scheduler integrated seamlessly with our ARGUS and Yardi systems—no more manual entries for due diligence meetings on industrial acquisitions. In the first month, we accelerated three tenant renewals for 200,000 sq ft facilities that were stalled on conflicting calendars. Real time-saver for a firm like ours handling triple-net industrial parks across the Midwest."
Mike Rodriguez
Senior Operations Manager, Apex Commercial Group (Specializing in industrial logistics properties)
"We manage a 2M sq ft retail portfolio anchored by national chains, and coordinating vendor inspections for HVAC and facade upgrades was a nightmare. AIQ's automation predicts conflicts using lease abstract data and books conference rooms flawlessly across our mixed-use buildings. Cut our admin time from 20 hours to 6 per week—honestly, it's like adding an extra staffer without the payroll, boosting our NOI by 5% through faster turnovers."
Lisa Chen
Vice President of Portfolio Management, Urban Realty Partners (Overseeing urban retail and mixed-use assets)
Simple 3-Step Process
Discovery and Mapping
We audit your current scheduling pain points, from property showings to board meetings, and map them to your CRM and calendar tools. This ensures the AI fits your exact workflow like a glove on a key asset.
Custom Build and Integration
Our engineers code your AI engine from scratch, weaving in real estate-specific logic for lease timelines and stakeholder priorities. We test rigorously to guarantee zero disruptions during rollout.
Deployment and Optimization
Go live with full training for your team. We monitor performance for the first 30 days, tweaking based on your deal data to maximize efficiency gains right out of the gate.
Why We're Different
What's Included
Common Questions
How does this automation handle complex multi-tenant building schedules?
Our custom AI is designed specifically for commercial properties, where conflicts arise from shared spaces like lobbies or loading docks. It pulls data from your building management system to check real-time availability, then cross-references with participant calendars. For instance, if a retail tour overlaps with a maintenance slot, the AI suggests alternatives instantly, factoring in priorities like VIP clients. We've seen firms reduce rescheduling by 50%, saving hours that add up in a portfolio of 10+ buildings. Setup involves a one-time mapping of your assets, ensuring it aligns with your operational rhythms without generic assumptions.
What integrations are supported for my existing real estate tools?
We specialize in deep, two-way integrations with industry standards like Yardi Voyager, AppFolio, and Salesforce CRE. The AI ingests property data, lease statuses, and team availabilities to automate bookings. For example, it can pull open unit details and broker preferences to suggest slots during peak leasing seasons. Unlike superficial connections that break during updates, our builds use robust APIs for reliability. If you use niche tools like Dealpath for acquisitions, we'll custom-code the bridge. This creates a unified system, eliminating the manual exports that plague 70% of CRE firms, per Deloitte reports.
How secure is the system for sensitive client and property data?
Security is paramount in real estate, where leaks can derail multimillion deals. We encrypt all data in transit and at rest, adhering to SOC 2 and GDPR standards tailored for CRE. Access is role-based—brokers see only relevant listings, while admins control overrides. For instance, tenant renewal schedules are firewalled from public views. Our in-house platforms have handled regulated environments like collections for financial firms, proving our compliance chops. Regular audits and AI anomaly detection prevent breaches, giving you peace of mind as you automate high-value workflows.
What's the typical timeline for implementation in a mid-sized firm?
For a firm with 50-200 employees managing commercial assets, we deliver a MVP in 4-6 weeks, followed by full deployment in 8-10 weeks. This includes discovery (1 week), building the core AI (3-4 weeks), testing with your live data (1-2 weeks), and training (1 week). We've accelerated this for urgent needs, like a retail chain prepping for holiday viewings. Post-launch, expect 20-30% efficiency gains immediately, scaling to full ROI in three months. It's not rushed; every step is customized to avoid disrupting ongoing leases or negotiations.
Can this scale if our portfolio grows rapidly?
Absolutely—our architecture is built for growth, handling expansions from 5 to 50 properties without rework. The AI uses modular code that adapts to new data sources, like adding industrial sites to an office-focused portfolio. For example, one client scaled from 10 to 30 buildings in a year, and the system auto-incorporated new calendars with zero downtime. Benchmarks show it supports 5x volume increases, maintaining 99.9% uptime. As your firm acquires more assets, we provide quarterly optimizations to keep efficiency humming, turning scaling from a headache into a strength.
How does the AI handle unexpected changes, like a client canceling last-minute?
The system is proactive, using machine learning to anticipate and react to changes. If a broker cancels a warehouse tour, it instantly notifies all parties and proposes reschedules based on availability windows—pulling from your optimal timing data, like avoiding end-of-quarter rushes. Notifications go via SMS, email, or app push for quick responses. In practice, this has reduced fallout from changes by 60% for our clients, preserving momentum in competitive markets. It's trained on your historical patterns, so it gets smarter, minimizing the chaos that manual handling amplifies in fast-paced CRE.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.