Stop Losing Hours to Manual Scheduling Headaches Automate Your Freight Schedules for Seamless Efficiency
Freight companies using our custom AI scheduling automation report 20-30 hours saved per week on dispatch coordination, slashing overtime costs by 15% and boosting on-time delivery rates to 98% industry benchmarks.
Join 150+ businesses with optimized freight operations
The "Scheduling Bottleneck" Problem
Dispatchers juggling endless back-and-forth phone calls with OTR drivers and shippers over load assignments and POD confirmations
Last-minute route deviations due to I-80 traffic jams or Midwest blizzards disrupting reefer load plans and perishable shipments
Overbooked flatbeds and dry vans leading to forced layovers at shipper docks and escalating claims from unhappy 3PL clients
Manual load balancing across multi-modal fleets causing deadhead miles, inefficient HGB pairings, and driver overtime spikes
Inaccurate ETAs from outdated Excel spreadsheets for cross-dock transfers eroding trust with e-commerce shippers and brokers
Compliance headaches from untracked ELD driver hours violating FMCSA Hours of Service regulations and risking CSA scores
Our Custom AI Scheduling Engine – Built for Your Freight Workflow
With over a decade of experience optimizing logistics operations for SMB freight firms, we've delivered enterprise-grade automations that integrate seamlessly with TMS and ELD systems.
Why Choose Us
We craft a tailored AI system that ingests your real-time data from GPS trackers, weather APIs, and carrier databases to automate scheduling. No more reactive firefighting. This isn't off-the-shelf software—it's a custom-built powerhouse designed around your routes, fleet size, and compliance needs. Picture your dispatch board as a well-oiled conveyor belt, moving loads predictively without the jams. Our engineers use advanced machine learning to forecast delays and optimize assignments, ensuring every truck hits the road profitably.
What Makes Us Different:
Unlock Time and Cost Savings That Drive Your Bottom Line
Slash Scheduling Time by 25+ Hours Weekly
Slash Scheduling Time by 25+ Hours Weekly: Dispatch teams waste 30% of their day on manual coordination for backhauls and drop-and-hook loads—our AI handles route assignments, ELD integrations, and real-time updates in seconds, freeing staff for high-value tasks like broker negotiations. Result: 15-20% ROI in the first quarter through reduced labor costs and 10% fewer detention fees.
Boost On-Time Deliveries to 98% Industry Standard
Boost On-Time Deliveries to 98% Industry Standard: Freight delays cost firms $1,200 per incident on average, plus $500 in accessorial charges. Our system predicts disruptions using real-time TMS data, traffic APIs, and weather feeds, rerouting reefer loads proactively to minimize downtime and enhance customer satisfaction with automated POD notifications.
Cut Fuel and Overtime Expenses by 12-18%
Cut Fuel and Overtime Expenses by 12-18%: Inefficient scheduling leads to 20% empty miles and extended driver hours beyond ELD limits. AI optimizes load matching, sequences stops like a precision GPS for your entire fleet including intermodal drayage, delivering measurable productivity gains without adding headcount—expect payback in 4-6 months.
What Clients Say
"Before AIQ Labs, our dispatchers were buried in calls every shift, scrambling to adjust for winter delays on I-35 hauls from Texas to Chicago. Now, the system auto-assigns routes via TMS integration and flags HOS violations upfront—we saved 18 dispatcher hours a week, hit 96% on-time last quarter with fewer reefer spoilage claims, which turned around two key shipper relationships."
Mike Harlan
Operations Manager, Midwest Freight Lines (Specializing in Temperature-Controlled LTL)
"We run 50 trucks cross-country on OTR routes, and manual scheduling was killing our margins with constant overtime and 15% deadhead miles. Their custom AI integrated with our TMS and ELD systems overnight, cutting idle time by 14% in the first month and reducing lumper fees. It's like having an extra dispatcher who never sleeps—our fuel bill dropped 16% year-over-year."
Sarah Kline
Fleet Director, Eastern Logistics Partners (Full Truckload Carrier Serving the Northeast Corridor)
"Dealing with peak season surges for West Coast port drayage used to mean chaos and lost loads during holiday rushes. AIQ's automation forecasted demand accurately using historical EDI data for our holiday runs, reducing overbooking errors by 80% and avoiding $2,000 in daily demurrage. We've reclaimed 22 dispatcher hours weekly, and FMCSA compliance audits are a breeze now."
Tom Reyes
Scheduling Lead, Pacific Cargo Solutions (Intermodal Provider for Pacific Ports)
Simple 3-Step Process
Discovery and Mapping
We audit your current scheduling workflows, from load boards to driver logs, to pinpoint bottlenecks specific to your freight operations.
Custom AI Design and Build
Our engineers develop a bespoke system with predictive routing and integrations tailored to your fleet's needs, tested against real scenarios like cross-dock delays.
Deployment and Optimization
We roll out the automation with hands-on training, then monitor performance to refine algorithms, ensuring sustained efficiency gains over time.
Why We're Different
What's Included
Common Questions
How does this automation handle sudden changes like a truck breakdown mid-route?
Our AI system is designed for the unpredictability of freight ops. It continuously monitors fleet status via ELD integrations and GPS data. If a breakdown occurs, the algorithm instantly reassigns the load to the nearest available driver, factoring in skills and compliance. For instance, during a recent pilot with a 40-truck fleet, this feature reduced delay propagation by 65%, saving an average of 4 hours per incident. We also include fallback manual overrides for complex scenarios, ensuring dispatchers retain control while the AI handles routine adjustments. This proactive approach keeps your schedules resilient, much like a backup convoy rerouting around a roadblock.
What integrations are supported for our existing logistics software?
We specialize in deep, custom integrations tailored to transportation tools. Common ones include TMS platforms like Oracle Transportation Management or SAP TM, ELDs such as KeepTruckin, and load boards like DAT. Our process starts with mapping your data flows—say, syncing shipment details from your CRM to the scheduler. Unlike plug-and-play tools that falter on edge cases, we build robust APIs for two-way sync, preventing data lags that cause scheduling errors. A client in regional LTL recently integrated with their legacy system in under two weeks, cutting manual entries by 90%. If your setup is unique, we handle custom APIs to ensure seamless operation without disrupting daily dispatches.
How quickly can we see ROI from implementing this scheduling automation?
Freight companies typically realize positive ROI within 4-6 weeks of deployment. By automating 70-80% of manual tasks, you save 20+ dispatcher hours weekly, translating to $5,000-$10,000 monthly in labor costs for a mid-sized operation. We track key metrics like on-time performance and fuel efficiency from day one. For example, one partner saw a 12% drop in overtime after the first month, with full payback on our build in quarter one. Our approach includes phased rollout to minimize disruption, starting with high-volume routes. Long-term, expect 15-25% overall efficiency gains as the AI learns your patterns, like peak-season surges, making it a proven accelerator for logistics profitability.
Is the system compliant with DOT and FMCSA regulations?
Absolutely—compliance is non-negotiable in freight. Our AI enforces Hours of Service (HOS) limits by cross-referencing driver logs with assignments, automatically flagging violations before they happen. It also generates audit-ready reports for electronic logging. Built with input from logistics experts, the system adheres to FMCSA standards, including ELD mandates. In a case with a cross-border hauler, we integrated CSA score tracking, reducing non-compliance fines by 40% in six months. We conduct regular updates to match evolving regs, and all data is encrypted for security. Think of it as a digital co-pilot that keeps your fleet legal while optimizing routes, avoiding the costly penalties that hit 25% of carriers annually.
Can this scale if our fleet grows or we add new routes?
Yes, our solutions are engineered for scalability, unlike rigid off-the-shelf tools. The AI architecture uses modular code that expands effortlessly—whether you're adding 10 trucks or new international lanes. We incorporate machine learning that adapts to increased data volume, improving accuracy over time. A growing regional carrier we worked with scaled from 30 to 75 units without downtime, maintaining 97% uptime. Features like dynamic load forecasting handle volume spikes, such as holiday rushes, by predicting needs up to 30 days out. Post-deployment, we offer optimization sessions to tweak for expansions, ensuring your investment grows with your business and avoids the rework pitfalls of non-scalable systems.
What kind of support do you provide after implementation?
We treat deployment as the start of a partnership, not a handoff. Post-launch, you get 90 days of dedicated support including weekly check-ins to monitor performance metrics like dispatch efficiency. Our team handles any tweaks, such as refining AI predictions for your specific backhaul patterns. Beyond that, we offer ongoing maintenance packages with 24/7 monitoring and quarterly updates to incorporate new data sources, like emerging fuel cost APIs. Clients appreciate our proactive alerts— one freight firm avoided a major scheduling glitch during a storm season thanks to our rapid response. It's like having an in-house AI specialist, ensuring your system remains a competitive edge without the hassle of managing it solo.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.