Stop Losing Hours to Manual Scheduling Nightmares Automate Your Trucking Schedules with Precision
Trucking firms waste an average of 25 hours per week on manual driver assignments and route tweaks—our custom AI automation slashes that by 80%, delivering $150K+ annual ROI through error-free efficiency.
Join 200+ businesses with streamlined operations and zero scheduling downtime
The "Scheduling Gridlock" Problem
Drivers sitting idle at truck stops while dispatchers manually juggle Excel spreadsheets for last-minute spot market load assignments, resulting in 15-20% utilization losses during peak freight seasons
Route delays from overlooked real-time traffic patterns and severe weather disruptions in OTR cross-country hauls, leading to 2-3 hour average delays per leg and increased dwell times at distribution centers
Compliance headaches with ELD-recorded hours-of-service (HOS) violations, such as exceeding 14-hour driving limits, compromising DOT audit readiness and risking carrier authority suspensions
Overbooked flatbed or dry van trucks leading to $150/hour detention fees at shipper yards during peak seasons like Q4 holiday rushes or agricultural harvests
Manual backhaul matching via phone calls and load boards that leaves 25-30% empty miles on return trips from LTL hubs, eroding profit margins on reefer or bulk hauls
Fragmented ELD and telematics data integration causing errors in driver availability forecasting, leading to 10-15% scheduling inaccuracies for HOS-compliant shifts
Our Custom AI Scheduling Engine: Built for Your Fleet's Reality
With over a decade engineering logistics AI for mid-sized trucking operations, we've proven our track record in transforming chaotic dispatch centers into enterprise-grade command hubs.
Why Choose Us
We don't slap on generic tools. Instead, AIQ Labs crafts a bespoke automation system tailored to your exact workflows—from integrating your TMS and ELD data to predicting driver fatigue in real-time. Like a seasoned dispatcher who's never wrong, our AI anticipates bottlenecks, assigns loads with pinpoint accuracy, and adapts to disruptions on the fly. Short hauls or OTR routes, it's all handled seamlessly, slashing manual interventions and fueling your bottom line.
What Makes Us Different:
Unlock Efficiency Gains That Drive Real ROI
Slash Scheduling Time by 80%
Slash Scheduling Time by 80%: Dispatchers spend less time on rote tasks like manual load tendering, freeing up 20 hours weekly for strategic planning such as carrier negotiations. Industry benchmarks from ATA reports show this boosts productivity by 35%, turning your team into a high-velocity operation without adding headcount—ideal for managing 100+ truck fleets.
Achieve 98% On-Time Deliveries
Achieve 98% On-Time Deliveries: Our AI optimizes routes dynamically using GPS telematics, dodging traffic jams on I-80 corridors and weather pitfalls like Midwest blizzards. Trucking companies see a 25% drop in late fees for hazmat or refrigerated loads, with ROI hitting 4x within the first year—proven in fleets hauling everything from perishables to oversized equipment.
Reduce Operational Costs by 22%
Reduce Operational Costs by 22%: Automated backhauls via TMS integration minimize deadhead miles on return legs from West Coast ports, while HOS compliance automation prevents $10K+ FMCSA fines annually. Expect a clear path to cost savings, with efficiency gains compounding as your fleet scales across regions—e.g., saving 5-7% on diesel for cross-dock operations.
What Clients Say
"Before AIQ's system, our dispatchers were buried in calls to brokers and emails just to fill a single Midwest lane during peak produce season. Now, the AI handles spot assignments overnight via automated load boards, and we've cut empty miles by 18% in six months—our OTR drivers actually get home on time more often, reducing turnover by 12%."
Mike Harlan
Fleet Operations Manager, Midwest Freight Lines (150-truck regional carrier specializing in dry van freight)
"We run 50 reefer trucks across the Midwest, and scheduling used to mean constant overtime during harvest season with manual HOS logging. After implementing their custom TMS automation, overtime dropped 40% in the first year, and we're hitting 97% equipment utilization without the stress. It's like having an extra dispatcher who never sleeps, especially for just-in-time dairy deliveries."
Sarah Kline
Director of Transportation Operations, Heartland Haulers (Specializing in temperature-controlled LTL shipments)
"Integrated seamlessly with our Samsara ELDs and Motive telematics—no more data mismatches on driver logs. In the first quarter after rollout, we saved $45K on fuel alone by optimizing routes for our 80-truck reefer fleet avoiding East Coast traffic snarls. The ROI was immediate at 3.5x, and the team's morale is through the roof with fewer forced dispatches."
Tom Reyes
Vice President of Supply Chain Logistics, Eastern Transport Co. (National carrier focused on perishable goods and hazmat compliance)
Simple 3-Step Process
Discovery and Mapping
We dive into your current scheduling workflows, analyzing TMS data, driver logs, and pain points like peak-season overloads to blueprint a solution that fits your fleet like a custom trailer hitch.
AI Model Development
Our engineers build predictive models trained on your historical load data, incorporating variables such as HOS rules and real-time traffic feeds to create an automation engine that's proactive, not reactive.
Integration and Testing
We seamlessly connect the system to your tools, run rigorous simulations on sample routes, and refine until it's bulletproof—ensuring zero disruptions from day one of deployment.
Why We're Different
What's Included
Common Questions
How does this automation handle Hours of Service regulations?
Our custom AI ingests ELD data directly, enforcing FMCSA rules in every assignment. It calculates remaining drive time, mandatory breaks, and 14-hour clocks automatically, flagging violations before they happen. For example, if a driver's log shows they're nearing limits mid-route, the system reassigns loads to compliant team members. This has helped clients avoid thousands in fines while maintaining 95% schedule adherence. We tailor the logic to your specific operations, whether you're running sleeper teams or day cabs, ensuring compliance without slowing your fleet.
What if our fleet uses multiple TMS platforms?
No problem—we specialize in bridging disparate systems. Our engineers create robust, two-way integrations that pull load data from platforms like McLeod or TMW while syncing schedules back in real-time. In one case, we unified a client's Oracle TMS with legacy software, eliminating manual exports that took hours daily. The result? A single pane of glass for dispatch, with AI handling the heavy lifting. Setup takes 4-6 weeks, and it's built to scale if you switch providers later.
Can this system adapt to seasonal freight surges?
Absolutely. We train the AI on your historical data, including seasonal spikes like holiday produce hauls or construction material booms. It predicts surges up to 30 days out, auto-adjusting capacity and suggesting overtime or temp drivers. Trucking firms using our solution report 25% fewer delays during peaks, with built-in buffers for variables like weather. It's not rigid; the model learns from each cycle, refining forecasts for even better accuracy over time.
How secure is the data in your scheduling automation?
Security is non-negotiable in logistics. We use enterprise-grade encryption for all data in transit and at rest, compliant with standards like SOC 2 and GDPR. Access is role-based—dispatchers see routes, drivers get assignments— with audit logs tracking every change. For trucking specifics, we protect sensitive info like load manifests and driver logs against breaches. Our systems have powered secure ops for hazmat carriers without a single incident, giving you peace of mind amid rising cyber threats in supply chains.
What's the typical ROI timeline for this service?
Most clients see positive ROI within 3-6 months. For a 50-truck fleet, expect $100K+ savings yearly from reduced manual labor (20 hours/week at $30/hour), lower fuel via optimized miles (10-15% cut), and fewer fines. We benchmark against industry averages—trucking automation yields 3-5x returns—and customize projections during discovery. One partner recouped their investment in four months by slashing detention fees alone. It's tailored, so your timeline depends on fleet size and current inefficiencies.
Do you offer ongoing support after deployment?
Yes, we provide comprehensive support including monthly performance reviews and AI model tweaks based on your evolving routes. Our team monitors for issues like API drifts or new regs, ensuring 99.9% uptime. Unlike subscription models, this is part of your owned system—no extra fees for basics. Clients get a dedicated logistics engineer for the first year, then optional retainers. It's designed for longevity, helping you adapt to changes like electric truck rollouts or market shifts without starting over.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.