Stop Juggling Disjointed Tools That Slow Your Property Deals
In commercial real estate, where deals hinge on timely lease abstractions and tenant compliance tracking, off-the-shelf platforms like ServiceTitan fall short. Our custom AI systems cut integration failures by 75%, delivering a unified workflow that aligns with your portfolio management needs—no more lost revenue from delayed closings.
Join 150+ businesses with streamlined operations
The "Fragmented Workflow" Problem
Manual lease abstraction of key terms like renewal options and escalation clauses eating into deal velocity
Disjointed tracking of tenant compliance with CAM charges and ESG reporting risking hefty fines from regulatory bodies like OSHA or local zoning boards
Inaccurate cap rate and NOI-based property valuation forecasts delaying critical investment decisions in multifamily or office assets
Scattered handling of HVAC and plumbing maintenance requests across properties inflating operational costs by 15-20%
Fragmented coordination with HVAC contractors and cleaning vendors causing 30% project overruns in tenant improvements
Outdated floor plan and occupancy data hindering portfolio optimization for Class A office or warehouse spaces
Tailored AI Systems Built for Commercial Real Estate
With over a decade architecting enterprise-grade solutions for property managers, we've empowered firms to own their tech stack.
Why Choose Us
Generic tools like ServiceTitan force commercial real estate firms into rigid molds, ignoring the nuances of multi-tenant buildings or Class A office portfolios. We craft custom AI workflows from the ground up, integrating your CRM, accounting, and property management systems into a seamless, owned platform. This isn't assembly—it's engineering a digital backbone that scales with your acquisitions and dispositions. Expect precision in handling cap rates, NOI projections, and lease escalations, all while eliminating the vendor lock-in that plagues subscription models.
What Makes Us Different:
Unlock Efficiency in Your Property Operations
Accelerate Deal Closings
Our systems automate lease reviews and due diligence for commercial properties, slashing processing time from weeks to days by extracting critical terms like rent escalations and subordination clauses. Firms using our custom setups report <span class="gradient">40%</span> faster closings on multifamily acquisitions, turning stalled negotiations into signed agreements without the bottlenecks of off-the-shelf limitations.
Optimize Portfolio Returns
Gain predictive analytics for vacancy forecasting in retail strips and rent roll optimization, directly boosting NOI by up to 25% through dynamic pricing models. Unlike rigid platforms, our flexible AI adapts to your unique asset mix, from industrial parks to retail centers, ensuring data-driven decisions that maximize yield on triple-net leases.
Ensure Compliance and Risk Mitigation
Automated tracking of lease clauses such as percentage rent and regulatory updates for ADA accessibility reduces non-compliance penalties by 60%. Built for the complexities of commercial tenancies, this safeguards your portfolio against overlooked CAM reconciliations or environmental Phase I ESA reporting gaps in industrial sites.
What Clients Say
""Before AIQ Labs, our team spent hours manually abstracting escalation clauses and assignment provisions from PDF leases for every retail center acquisition. Now, the custom workflow handles extractions automatically via OCR integration, and we've closed three major deals totaling 500,000 sq ft in under a month—something that used to take double the time and risked missing critical due diligence deadlines.""
Sarah Jenkins
Senior Portfolio Manager, Apex Properties Group (managing 2M sq ft of retail assets)
""Switching from ServiceTitan's generic setup to this tailored system was a game-changer for our 15-building office portfolio. Maintenance requests for elevators and fire systems now route directly to certified vendors with AI-prioritized urgency based on lease SLAs, cutting response times by half and saving us $45,000 in overtime and downtime penalties last quarter.""
Michael Torres
Director of Property Operations, Urban Realty Partners (overseeing Class B office spaces in downtown markets)
""We were drowning in spreadsheets for tracking CAM recoveries and local zoning compliance across our 20 industrial warehouses. AIQ's seamless integration with our Yardi Voyager system now flags issues like overdue environmental audits in real-time, and we've avoided two potential $100,000 fines this year alone. It's like having an extra compliance officer without the salary, especially during annual rent reconciliations.""
Lisa Chen
Chief Asset Manager, Horizon Commercial Estates (specializing in logistics and distribution properties)
Simple 3-Step Process
Discovery and Audit
We dive into your current workflows, mapping pain points like manual rent rolls or fragmented capex tracking to pinpoint where custom AI can deliver immediate ROI.
Custom Design and Build
Our engineers architect a bespoke system, integrating AI for tasks like automated vacancy predictions, ensuring it fits your exact needs without the constraints of pre-built software.
Deployment and Ownership Transfer
We deploy the fully owned platform, train your team on its use for daily operations, and provide ongoing support—empowering you to scale independently as your portfolio grows.
Why We're Different
What's Included
Common Questions
How does this differ from ServiceTitan for commercial real estate?
ServiceTitan excels in residential field service but lacks depth for commercial complexities like multi-tenant lease management or portfolio-wide analytics. Our custom AIQ solution is built specifically for CRE, integrating with tools like Yardi to automate rent escalations and compliance checks. You'll own a scalable system without monthly fees, reducing costs by 40-60% over subscriptions while handling high-volume data flows that generic platforms can't. We've seen firms cut deal processing time in half, focusing on growth rather than tool limitations.
What makes your systems a good fit for multi-service property firms?
Commercial firms juggle leasing, maintenance, and finance across diverse assets—our multi-service approach unifies these into one AI-powered platform. For instance, it automates work order dispatching for HVAC in retail spaces while forecasting vacancies in office towers. Unlike one-size-fits-all software, we tailor to your workflow, incorporating CRE benchmarks like 95% occupancy targets. Clients report 30% efficiency gains, owning their tech to adapt as portfolios evolve, without the integration headaches of disconnected apps.
How long does it take to build and deploy a custom system?
Timeline varies by complexity, but most CRE firms see a MVP deployed in 6-8 weeks, with full rollout in 3 months. We start with a rapid audit of your current setup—say, integrating MRI for property accounting—then build iteratively. This ensures quick wins, like automating lease audits, before scaling to full portfolio oversight. Our process minimizes disruption, with 90% of clients operational within the first quarter, achieving ROI through reduced manual errors in NOI calculations.
Can I own the system outright, or is there ongoing commitment?
Absolutely—ownership is core to our model. You receive full source code and documentation upon completion, free from subscriptions or lock-in. This contrasts with ServiceTitan's rental model, where features are paywalled. Post-deployment, optional support starts at $500/month, but many firms maintain in-house after our training. For a 50-property portfolio, this has saved clients $20K+ annually, empowering internal teams to tweak AI models for custom metrics like cap rate optimizations.
What kind of results have other CRE firms seen?
Our partners, like mid-sized REITs, have streamlined operations dramatically. One firm reduced maintenance resolution time from 48 to 12 hours across 15 buildings, boosting tenant satisfaction scores by 25%. Another automated compliance reporting, avoiding $50K in fines. Quantitatively, we target 35-50% time savings on admin tasks, with AI accuracy hitting 98% on lease extractions. These outcomes stem from custom builds addressing real CRE pain points, not generic automations.
Is this suitable for firms without in-house tech expertise?
Yes, we design for SMB CRE teams without developers. Our solutions include intuitive UIs—like drag-and-drop dashboards for viewing asset performance—and comprehensive onboarding. For example, non-tech property managers now use AI to query 'show me underperforming retail spaces' via natural language. We've partnered with 10-200 employee firms, delivering systems that require zero coding to operate daily. Support ensures smooth adoption, with 95% user satisfaction in post-launch surveys.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.