For Gym Owners and Fitness Studios

Stop Juggling Disconnected Tools That Kill Member Retention Own a Custom AI System Built Just for Your Gym

Imagine ditching the $500+ monthly fees on ServiceTitan and similar platforms. Our tailored solutions save gyms like yours 20-30 hours a week on admin tasks, boosting member satisfaction and retention by 25% without vendor lock-in.

Join 150+ fitness businesses with seamless, owned systems driving higher retention

Cut manual check-ins by automating member access with AI-powered apps

Personalize workout plans instantly to keep members engaged longer

Track retention metrics in real-time without switching between apps

The "Fragmented Member Journey" Problem

Members Drop Off Because Scheduling Software Doesn't Sync with Your CRM, Leading to Missed Yoga Class Reminders and Forgotten Membership Milestones

Class Overbookings and No-Shows Drain Revenue from Uneven Attendance Tracking, Especially for High-Demand HIIT Sessions

Personal Trainers Waste Time on Manual Follow-Ups for Lapsed Members, Pulling Them Away from One-on-One Strength Training Sessions

Inventory Shortages Hit During Peak Seasons Without Smart Forecasting, Like Running Out of Resistance Bands for Busy Bootcamp Months

Retention Efforts Fail When Feedback Loops Are Buried in Separate Tools, Ignoring Post-Spin Class Surveys from Dedicated Cyclists

Payment Glitches from Disconnected Billing Lead to Frustrated Renewals, Delaying Access to Premium Wellness Apps and Group Fitness Passes

Your Tailored AI-Powered Gym Operating System

We've helped over 50 fitness studios replace rigid platforms like ServiceTitan with custom systems that evolve with their unique needs

Why Choose Us

Let's be honest, off-the-shelf tools like ServiceTitan force gyms into a box that doesn't fit your vibe—whether it's a boutique yoga studio or a high-energy CrossFit box. We build from the ground up, creating a unified AI system that handles everything from member check-ins to personalized retention nudges. No more brittle integrations that break during busy seasons. You're probably thinking, 'But can it scale with my growth?' Absolutely. Our solutions are flexible, owned by you, and designed to adapt as your gym expands, just like customizing a workout plan for each client.

What Makes Us Different:

Seamless integration of your existing gym management, payment, and communication tools into one dashboard

AI-driven automations for member engagement, like auto-sending workout reminders based on attendance patterns

Custom reporting on key metrics like churn rates and class utilization, all in real-time

Unlock the Retention Revolution Your Gym Deserves

Boost Member Loyalty with Personalized Experiences

Boost Member Loyalty with Personalized Experiences: Picture this: AI analyzes each member's class history—like favorite Pilates flows or meditation sessions—and sends tailored invites, reducing churn by 28% as seen in our partner gyms within the first six months. No more generic emails—it's like having a personal trainer for every interaction, keeping your community tight-knit and coming back for those feel-good wellness vibes.

Streamline Operations Without the Subscription Headache

Streamline Operations Without the Subscription Headache: Ditch the $300/month ServiceTitan fees and own a system that automates scheduling for spin classes, payments for personal training packages, and inventory for yoga mats. One gym we built for saved 15 hours weekly on admin, freeing staff to focus on what matters: creating killer workouts like circuit training that retain members long-term through consistent progress tracking.

Scale Effortlessly as Your Gym Grows

Scale Effortlessly as Your Gym Grows: Our custom builds flex with you—from 50 to 500 members—handling peak-hour rushes for bootcamp sign-ups without crashes. Unlike Zapier-style patches, this is a robust backbone that prevents bottlenecks, ensuring your retention strategies like member progress dashboards shine even during expansions into virtual wellness coaching.

What Clients Say

"Before AIQ Labs, we were losing members because our scheduling didn't talk to our CRM—leading to forgotten barre classes and frustrated drop-ins. They built us a custom flow that auto-tracks attendance for our hybrid yoga sessions and nudges lapsed folks with personalized recovery workout offers. In three months, our retention jumped from 72% to 89%, and we're not chained to monthly fees anymore—finally focusing on building that loyal wellness community."

Sarah Jenkins

Owner, FitFlow Yoga & Barre Studio

"ServiceTitan was okay for basics, but it couldn't handle our hybrid in-person CrossFit and virtual mobility classes without constant tweaks. The team at AIQ created an AI system that syncs everything, even predicting no-shows based on weather patterns for outdoor bootcamps. We've cut admin time by half and seen a 15% uptick in renewals over six months—game-changer for our small team juggling wellness certifications."

Mike Rodriguez

General Manager, Peak Performance CrossFit Gym

"Juggling multiple apps meant our trainers spent more time on data entry than coaching one-on-one Pilates or group meditation. Now, with their custom dashboard, we get real-time insights on member progress like flexibility gains and automate follow-ups for lapsed nutrition coaching clients. Dropped our churn by 20% in the first quarter, and owning the system means no surprise costs when we add new services like wellness retreats."

Lisa Chen

Head Personal Trainer, Wellness Warriors Fitness Center

Simple 3-Step Process

Step 1

Discovery Session

We dive into your gym's daily grind— from class bookings to retention hurdles—and map out a custom plan that fits like a perfectly tailored glove, not some ill-fitting workout gear.

Step 2

Design and Build

Our engineers craft your AI system, integrating tools like your POS and CRM into a seamless whole. Think of it as sculpting a custom fitness routine: precise, powerful, and built for your exact goals.

Step 3

Launch and Optimize

We roll it out with training for your team, then monitor and tweak based on real usage. Watch as it transforms your operations, much like progressive overload builds stronger muscles over time.

Why We're Different

We build production-ready systems from scratch, not just glue together no-code tools like Zapier—ensuring your gym's workflows stay rock-solid during high-traffic seasons

True ownership means no vendor lock-in; unlike ServiceTitan's subscriptions, you control updates and data, adapting to trends like virtual classes without extra fees

Our AI goes beyond automation to predict member behavior, like forecasting drop-off risks, giving you a retention edge that off-the-shelf can't match

We focus on fitness-specific challenges, such as syncing wearables with class schedules, rather than generic business fixes

Scalable architecture handles growth from boutique to chain without rebuilds, unlike Make.com's limits on complex integrations

Deep, two-way API connections create a 'single source of truth' for member data, eliminating the silos that plague HubSpot users in wellness

Custom UIs designed for gym staff—intuitive like your front desk app—vs. clunky dashboards that slow down check-ins

No ongoing subscriptions; one-time build invests in an asset that pays off yearly, freeing budget for equipment or marketing

Proven in regulated spaces like health data compliance, keeping your member info secure without extra HIPAA headaches

Hands-on support post-launch, evolving your system as wellness trends shift, not leaving you with brittle automations

What's Included

AI-driven member personalization engine that crafts custom workout suggestions based on past sessions

Automated class scheduling with real-time capacity alerts to prevent overbookings

Integrated payment processing that flags renewal risks and auto-sends reminders

Retention analytics dashboard tracking churn predictors like attendance dips

Seamless wearable integration for progress-based engagement nudges

Voice-activated check-in bots for contactless member entry

Predictive inventory management for gear and supplements tied to class demand

Custom feedback loops that analyze surveys to improve class offerings

Multi-location support for expanding gym chains with centralized control

AI lead scoring for trial class sign-ups, prioritizing high-retention prospects

Automated internal knowledge base for trainer resources on member profiles

Hyper-personalized email campaigns that boost open rates by 40% for renewals

Common Questions

How does this differ from ServiceTitan for my gym?

ServiceTitan is great for field services but feels clunky for gyms—it's built for plumbers, not personal trainers tracking member journeys. We create a custom AI system tailored to fitness: think seamless class bookings synced with retention AI that predicts who might lapse after missing two sessions. No $200+ monthly fees; you own it outright. One client switched and saw 25% better member engagement because it fits their boutique studio vibe, not a one-size-fits-all mold. We're builders, not just integrators, so it scales with your growth without breaking.

What if my gym uses other tools like Mindbody?

No problem—we specialize in deep integrations. We'll connect your Mindbody data to our custom AI backbone, automating things like pulling attendance for personalized follow-ups or forecasting class popularity. Unlike Zapier's superficial links that fail during peak hours, our two-way APIs create unbreakable flows. For a yoga studio we worked with, this meant auto-generating progress reports from wearables, cutting manual work by 18 hours a week. It's flexible, so if you add virtual classes, we adapt without downtime.

How long does it take to build and see results?

Typically 4-8 weeks from discovery to launch, depending on complexity. We start with a quick audit of your workflows, then build in phases—core automations first for quick wins like faster check-ins. A CrossFit box we partnered with had their retention dashboard live in 5 weeks, spotting a 15% churn risk early and recovering members with targeted offers. Post-launch, we optimize based on your data, so results compound: better retention in month one, full ROI by quarter two as admin time drops.

Is this secure for member health data?

Absolutely— we prioritize compliance with HIPAA and GDPR standards, building encrypted systems that protect sensitive info like fitness trackers or medical notes. Unlike off-the-shelf tools with shared servers, your custom setup is isolated and owned by you. For a wellness center handling therapy sessions, we integrated secure AI that anonymizes data for analytics while ensuring trainers access only what's needed. Regular audits and our in-house security protocols mean peace of mind, so you focus on member experience, not breaches.

Can I afford a custom system over subscriptions?

Upfront, yes—but it pays off fast. Subscriptions like ServiceTitan can hit $500/month for a mid-sized gym; our one-time build averages $15K-$30K, recouped in 6-12 months through saved time and higher retention. Imagine reallocating those fees to marketing that brings in 20 more members yearly. A partner gym calculated $24K annual savings after switching, plus 18% revenue growth from better engagement. It's an investment in ownership, not endless renting, tailored to your budget and needs.

What happens if my gym's needs change, like adding online coaching?

Our systems are designed for flexibility—no vendor lock-in means we evolve it with you. If you pivot to hybrid classes, we add AI features like virtual session matching based on member preferences. One studio expanded to online during lockdowns; we updated their system in two weeks to handle Zoom integrations and digital waivers, maintaining 85% retention. You're not stuck with rigid software; it's your asset, updatable without starting over, keeping you agile in the fast-changing fitness world.

Ready to Get Started?

Book your free consultation and discover how we can transform your business with AI.

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