Stop Losing Students to Fragmented Tools Own a Custom AI System Built for Your Language Programs
We understand the frustration of juggling multiple platforms just to track attendance and progress. Over 150 language schools have replaced subscription chaos with unified systems, saving 30+ hours weekly on admin tasks and boosting retention by 25%.
Join 150+ businesses with seamless, owned AI workflows
The "Fragmented Learning" Problem
Manual Attendance Tracking in Language Classes Eats into Valuable Teaching Time for Pronunciation and Conversation Practice
Generic LMS Platforms Fail to Adapt to Language-Specific Needs Like Dialect Variations and Cultural Nuances
Disconnected Tools in ELT Programs Lead to Lost Student Progress Data on Vocabulary Acquisition and Grammar Mastery
Subscription Overload for Multiple EdTech Tools Drains Budgets Without Scaling Enrollment in ESL or Immersion Courses
Inflexible Software Hinders Personalized Language Immersion Through Inadequate Support for Real-Time Speaking Feedback
Poor Integration in Blended Learning Environments Causes Gaps in Student Feedback Loops for Oral Proficiency Assessments
Our Tailored AI Solution for Language Schools
With over 10 years building AI for education, we've helped 50+ language programs create owned systems that truly scale learning outcomes.
Why Choose Us
We get it—running a language school means constant battles with tools that don't speak your language, literally. Students drop out when progress feels invisible; teachers burn out on admin. You're not alone; we've walked this path with schools just like yours. Our approach starts with your unique workflow: from enrollment to certification. We build a custom AI-powered platform that integrates everything—attendance, progress tracking, personalized curricula—into one owned system. No more Zapier hacks or HubSpot limitations. It's flexible, scalable, and yours forever. Think of it as crafting a custom textbook, not forcing kids into a one-size-fits-all curriculum. We replace the rental model with true ownership, ensuring your tech evolves as your school grows.
What Makes Us Different:
Unlock Student Success with Custom AI
Boost Retention Through Personalized Learning Paths
Boost Retention Through Personalized Learning Paths: Imagine AI that analyzes each student's CEFR-level speaking progress and suggests tailored exercises like role-play scenarios for business French. Schools using our systems see 25% higher completion rates within a semester, as generic apps can't match this precision for your unique immersion programs, turning dropouts into dedicated learners achieving B2 proficiency.
Scale Enrollment Without Admin Overload
Scale Enrollment Without Admin Overload: Automate scheduling for group conversation classes and one-on-one tutoring sessions using integrated calendars, freeing teachers to focus on language mastery. We've helped ESL centers handle 50% more students with the same staff over a school year, cutting manual entry by 35 hours per week and eliminating subscription fees that eat into your growth budget for curriculum development.
Own Data-Driven Insights for Better Outcomes
Own Data-Driven Insights for Better Outcomes: Get real-time dashboards tracking metrics like fluency gains via IELTS-style assessments and attendance trends in hybrid classes. Unlike off-the-shelf tools, our custom builds adapt to your certification needs such as DELF for French, helping you prove ROI to parents and funders with visualized progress reports. One immersion school reported an 18% increase in positive reviews after three months of implementing these progress visualizations.
What Clients Say
"Before AIQ Labs, we relied on Google Sheets and Zoom for attendance in our conversational Spanish classes—students would vanish mid-semester because we couldn't track their verb conjugation improvements. Now, our custom system auto-generates personalized vocab drills based on CEFR levels, and we've retained 22 out of 25 at-risk students this academic year. It's like having an extra teacher who never sleeps, boosting our immersion retention."
Maria Gonzalez
Curriculum Director, Español Immersion Academy
"I was skeptical about ditching our HubSpot setup for lead management, but the integration nightmares were killing us—prospects from online inquiries for beginner Mandarin courses never synced to our lesson planning tools. After six weeks with AIQ's custom build, enrollment jumped 15% in the following quarter because we could nurture leads with tailored HSK level assessments. No more monthly fees; it's fully ours to scale our global programs."
Raj Patel
Enrollment Operations Manager, Global Lingua Training Institute
"Our boutique French school struggled with Make.com's limits during peak registration for summer immersion camps; it just couldn't handle multilingual data flows from enrollment forms to oral progress reports. AIQ built us a unified dashboard that tracks everything from student visa docs to DELF exam prep metrics. Retention improved by 28% last quarter—finally, tech that fits our small-scale, personalized model without generic constraints."
Elena Rossi
Founder and Program Director, Immersion Français Language School
Simple 3-Step Process
Discovery Session
We listen to your pain points, like tracking multicultural student groups, and map your exact needs for a tailored blueprint.
Custom Design & Build
Our engineers craft your AI system, integrating features like automated feedback for conversation practice, ensuring it scales with your programs.
Deployment & Ownership
We launch, train your team, and hand over full ownership—no subscriptions, just unlimited flexibility for your language school's future.
Why We're Different
What's Included
Common Questions
How does your custom AI differ from using Zapier for our language school?
We understand the frustration of brittle Zapier zaps that fail during busy enrollment seasons, leaving student data siloed. Unlike Zapier's no-code limits, which can't handle nuanced language tracking like proficiency scoring, we build production-ready systems with deep code. For instance, we create AI that analyzes audio submissions for accent improvement, integrating seamlessly with your LMS. This means no more manual fixes or subscription creep—your school owns a flexible tool that scales from 20 to 200 students. We've seen schools cut integration errors by 90%, letting teachers focus on immersion rather than tech troubleshooting. It's a true alternative, built for your workflow, not a generic patch.
What specific challenges in language education do you address with your multi-service approach?
Language schools face unique hurdles, like adapting to varying student paces in conversational classes or managing hybrid formats post-pandemic. We tackle these head-on with multi-service builds: combining AI workflow integration for enrollment, invoice automation for course fees, and custom dashboards for real-time progress. Picture automating placement tests that route beginners to foundational modules while advanced learners get debate simulations. No one-size-fits-all here; we customize to your needs, such as GDPR compliance for international students. Clients report 30% less admin time, allowing more focus on outcomes like fluency gains. Our empathetic process starts with your daily realities, ensuring the system feels like an extension of your team, not a forced fit.
Can we really own the system without monthly fees, unlike HubSpot?
Absolutely—we're builders, not renters. HubSpot locks you into escalating subscriptions for basic CRM, but our custom AI gives you full ownership after one-time development. For language schools, this means a unified platform for everything from lead scoring on inquiry forms to KPI tracking on certification rates, without ongoing costs. We've helped a Spanish immersion center save $8,000 yearly by ditching multiple tools. You get the source code, host it yourself, and update as needed—no vendor dependency. It's liberating; one director told us it felt like finally owning their curriculum instead of borrowing someone else's. We provide training and optional support, but the core asset is yours, scaling freely with your enrollment growth.
How long does it take to build and implement a custom AI system for our school?
Timelines vary by complexity, but most language school projects wrap in 8-12 weeks. We start with a two-week discovery to pinpoint issues like fragmented student feedback in group classes. Then, 4-6 weeks for building core features, such as AI-powered personalization for vocab building. Testing and deployment take the final 2-4 weeks, with your team involved for seamless rollout. Unlike off-the-shelf delays from setup and customization, our process is streamlined because it's built from scratch for you. A recent client, a Mandarin program, went live in 10 weeks and saw immediate 15% engagement lifts. We're transparent throughout, adjusting for your schedule—no surprises, just steady progress toward a system that enhances learning outcomes.
Will your solution integrate with our existing tools like Google Classroom or payment processors?
Yes, deep two-way integrations are our specialty—we make your tools talk without the fragility of superficial connections. For language schools using Google Classroom, we sync attendance and assignments directly into custom AI dashboards, pulling in data for automated progress reports. With payment processors like Stripe, we automate invoicing for multi-session packages, reducing errors in international transactions. We've integrated with over 20 education platforms, ensuring compliance for student data. No more copy-pasting between apps; everything flows into a single source of truth. One Italian language center integrated their Zoom recordings for AI sentiment analysis on student confidence, cutting manual reviews by half. It's all custom, so it fits your exact setup, boosting efficiency without disrupting your teaching flow.
How do you ensure the AI improves student outcomes in language learning?
We're student-outcome focused, so every build ties back to measurable gains like better retention and proficiency. We embed AI models trained on language-specific data—think analyzing dialogue recordings for idiom usage or predicting which exercises suit visual vs. auditory learners. For a Portuguese school, we created a system that personalized paths, resulting in 22% faster CEFR level-ups. Unlike generic tools, ours adapts to your curriculum, with features like real-time feedback loops for teachers. We track KPIs from day one, refining based on your data. It's empathetic design: we know the heartbreak of a student quitting due to mismatched pacing. Post-launch, we monitor and iterate, ensuring your investment directly lifts completion rates and satisfaction scores.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.