Stop Juggling Disconnected Tools in Your Property Portfolio Own a Custom AI System Built for Your Operations
Property managers waste 25-40 hours weekly on manual tasks like tenant screening and maintenance tracking. Our tailored solutions cut that by 70%, delivering enterprise-grade efficiency without the subscription trap.
Join 150+ businesses with streamlined property operations
The "Fragmented Operations" Problem
Manual Tenant Screening Drains Your Leasing Team with Inconsistent Credit and Eviction Checks Across Multi-Family Units
Maintenance Requests Get Lost in Email Chains, Delaying Repairs on HVAC and Plumbing in Rental Properties
Rent Collection Varies by Property, Causing Cash Flow Gaps in Multi-Site Portfolios with Late Fees and NSF Returns
Vendor Management Spreads Across Siloed Apps, Complicating HVAC Contractor Scheduling and Invoice Reconciliation for Building Systems
Compliance Tracking Feels Like a Full-Time Job, Juggling Fair Housing Laws and Local Habitability Codes Across Jurisdictions
Vacancy Forecasting Relies on Gut Feel, Not Data, Leading to Overstated Cap Rates and Missed NOI Projections in Investment Portfolios
Your Tailored AI Alternative to ServiceTitan
With over a decade in real estate tech, we've engineered systems for 200+ property firms, slashing operational costs by an average of 45%.
Why Choose Us
ServiceTitan's one-size-fits-all model leaves property managers chained to rigid templates and endless subscriptions. We build custom AI workflows that fit your portfolio like a perfectly surveyed lot—flexible, scalable, and owned outright. Imagine integrating tenant portals, automated inspections, and predictive maintenance into one unified dashboard. No more vendor lock-in. Our enterprise-grade solutions handle everything from multi-family complexes to commercial leases, ensuring compliance with local regs while boosting NOI by up to 20%. Built by engineers who understand the grind of property ops, not just assemblers of off-the-shelf parts.
What Makes Us Different:
Unlock Efficiency That Drives Results
Accelerate Leasing Cycles
Accelerate Leasing Cycles: Our AI screens applicants against your criteria—including credit scores, eviction records, and income verification—in minutes, not days, reducing turnover time by 30% and filling units faster than industry benchmarks of 45 days. Picture your multi-family occupancy rates climbing to 95% without the hassle of manual background checks via disparate portals.
Streamline Maintenance Workflows
Streamline Maintenance Workflows: Automated dispatching routes certified vendors to issues like roof leaks or appliance failures via GPS-integrated alerts, cutting response times from 48 hours to under 4. This keeps tenants satisfied with SLA compliance and prevents small repairs from ballooning into costly evictions or liability claims.
Fortify Compliance and Reporting
Fortify Compliance and Reporting: Built-in AI tracks habitability standards, ADA accessibility, and local zoning ordinances while generating audit-ready reports for HUD inspections, ensuring you're always prepared. Clients see a 50% drop in compliance violations, safeguarding your assets with reduced insurance premiums in a litigious market.
What Clients Say
"Before AIQ, we were drowning in ServiceTitan's clunky interface—tracking 500 multi-family units meant constant logins and manual rent ledgers. Their custom system unified tenant portals and automated ACH collections; now rent collection hits 98% on-time, and we've saved $15K yearly on admin alone. Vacancies dropped from 8% to 3% in six months across our urban portfolio."
Maria Gonzalez
Operations Director, Urban Properties Management LLC (Managing 2,000+ Residential Units in the Northeast)
"Switching from Zapier integrations was a game-changer. AIQ built us an AI that predicts maintenance needs based on our Chicago weather data and unit age profiles, preventing $20K in winter pipe burst damages last year. No subscriptions, just ownership—and our team loves the mobile dashboard for on-site work orders."
David Patel
Portfolio Manager, Midwest Realty Group Inc. (Overseeing 1,200 Mixed-Use Properties in the Midwest)
"We manage 200 commercial spaces, and compliance was a nightmare with off-the-shelf tools like Yardi. AIQ's solution automates lease audits for CAM reconciliations and flags habitability issues early. It's cut our legal reviews by half, boosted renewal rates to 85%, and we're actually ahead on Q4 escalations this quarter."
Sarah Kim
VP of Property Operations, Apex Commercial Holdings (Specializing in Office and Retail Leases Nationwide)
Simple 3-Step Process
Discovery and Audit
We dive into your current workflows, mapping pain points like scattered tenant data across platforms. This 2-week phase ensures our build targets your exact portfolio challenges.
Custom Design and Build
Our engineers craft your AI system, integrating tools like Yardi or AppFolio with bespoke automations for rent escalations and vendor bids. Expect a prototype in 4-6 weeks, iterated based on your feedback.
Deployment and Ownership Transfer
We launch with full training, then hand over the keys—no ongoing fees. Your team owns the code, with optional support to scale as you acquire new properties.
Why We're Different
What's Included
Common Questions
How does this differ from ServiceTitan for my property management needs?
ServiceTitan excels in field service but often overwhelms property managers with its broad focus, leading to underused features and high costs—averaging $500/month per user. Our custom AI alternative is laser-focused on real estate ops like lease tracking and compliance, built to your specs without subscriptions. You own the system, avoiding lock-in, and we integrate it with tools you already use, like Buildium, for a seamless fit. Clients report 35% lower total costs and faster ROI, as it's tailored to handle multi-unit complexities without the bloat.
What if I already use tools like Yardi or AppFolio?
No problem—we specialize in deep, two-way integrations that pull data from Yardi or AppFolio into your custom AI hub. For instance, we can automate rent rolls from Yardi into predictive analytics for vacancy risks, eliminating manual exports. Our approach creates a unified layer on top, so you keep your investments while gaining AI smarts like automated vendor payments. This has helped firms manage 300+ units without switching core systems, saving 20 hours weekly on reconciliations. It's flexible, secure, and scales with your growth.
How long does it take to build and deploy my custom system?
Timelines vary by complexity, but most property management solutions deploy in 8-12 weeks. We start with a quick audit of your workflows—say, tenant onboarding or maintenance routing—then prototype core features like AI scheduling in 4 weeks. Full rollout includes testing across your portfolio, ensuring it handles peak seasons like summer turnovers. Unlike off-the-shelf setups that drag on with customizations, our engineering-first method gets you live faster, with minimal disruption. Post-launch, you own it all, ready to tweak as needed.
Is the system secure for sensitive tenant data?
Absolutely—security is non-negotiable in property management, where you're handling PII and financials. We build with enterprise-grade encryption, SOC 2 compliance, and role-based access, mirroring standards like those in HIPAA for tenant health records. Features include audit logs for every action, like lease approvals, and AI anomaly detection to flag unusual access. We've secured systems for clients managing 1,000+ units across states, preventing breaches that could cost $50K+ in fines. Your data stays in your control, with no third-party vulnerabilities from rented platforms.
Can this scale if my portfolio grows to 500+ units?
Yes, our architecture is designed for expansion without rework. Using modular cloud frameworks, the system auto-scales to handle surges—like adding 100 units during acquisitions—maintaining 99.9% uptime. For example, AI forecasting adapts to new data streams seamlessly, unlike rigid tools that require pricey upgrades. Clients starting at 50 units have grown to 400 without hiccups, seeing linear cost efficiency. We include growth buffers in the build, so you're future-proofed against market booms, all while owning the scalable asset.
What support do I get after deployment?
Ownership doesn't mean you're on your own. We provide 30 days of hands-on training and a dedicated engineer for tweaks, ensuring your team masters features like mobile maintenance logging. Beyond that, optional maintenance packages—billed hourly, not subscribed—handle updates for things like new regs. Most clients self-manage after the first quarter, thanks to intuitive UIs and documentation. This contrasts with ServiceTitan's mandatory support fees; our model empowers you, with 90% of users reporting independence within months, focusing on core ops like boosting occupancy.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.