Stop Juggling Disjointed Tools That Slow Down Your Property Deals
In the competitive real estate market, agencies lose $50,000+ annually to inefficient workflows. Our custom AI systems cut that waste by 70%, delivering a unified platform tailored to your listings, client interactions, and deal closures.
Join 150+ real estate firms achieving seamless operations
The "Fragmented Operations" Problem
Manual lead tracking across scattered platforms like Zillow, Realtor.com, and CRM tools delays escrow timelines and deal closures by up to 30 days
Inaccurate property matching from siloed MLS listings and client preference databases leads to mismatched showings and lost buyer commissions
Time-consuming open house follow-ups buried in email chains result in cold leads and missed opportunities for repeat business in competitive markets
Compliance risks in handling disclosures, title reports, and contracts without automated audits expose agencies to RESPA violations and costly litigation
Inefficient commission calculations from disconnected accounting tools and split-fee structures cause disputes with co-brokers and delayed payouts
Overlooked market trends due to fragmented data analytics from sources like CMAs and inventory reports hinder accurate pricing and inventory turnover
Our Tailored AI Solution for Real Estate Agencies
With over a decade of engineering custom systems for property firms, we've streamlined operations for agencies handling 500+ listings annually
Why Choose Us
We craft a bespoke AI platform that integrates your MLS feeds, CRM, and client portals into one cohesive system. No more wrestling with ServiceTitan's rigid templates or Zapier's brittle zaps. Our approach starts with mapping your unique workflow—from lead capture at virtual tours to closing escrow—then builds enterprise-grade automations that scale with your growth. Think of it as constructing a custom-built smart home for your agency: every room connected, every light automated, without the headaches of retrofitting off-the-shelf fixtures.
What Makes Us Different:
Unlock Efficiency That Drives Revenue
Accelerated Deal Cycles
Accelerated Deal Cycles: Our custom system automates buyer follow-ups, e-signature routing for purchase agreements, and escrow coordination, slashing time from offer acceptance to closing by 40%. Agencies using our MLS-integrated platform report closing 25% more residential deals quarterly, with average cycle times reduced from 45 to 27 days.
Precision Property Matching
Precision Property Matching: AI cross-references client criteria—such as square footage, school districts, and HOA fees—against live MLS data in real-time, reducing mismatched showings by 60%. This results in fewer no-shows and higher client satisfaction scores, with one mid-sized brokerage increasing referral rates by 35% within six months.
Seamless Compliance and Reporting
Seamless Compliance and Reporting: Automated audits scan disclosures, addendums, and closing statements for compliance with NAR guidelines and state-specific rules, cutting error-related fines by 90%. Teams access real-time dashboards for tracking split commissions and 1099 reporting, freeing up to 10 hours weekly per agent for client-facing activities like virtual tours.
What Clients Say
"Before AIQ Labs, open houses left us buried in follow-up emails from platforms like ShowingTime—leads cooled off before we could schedule second viewings. Their custom MLS-integrated system now auto-captures inquiries, qualifies buyers via AI, and books showings, helping us close three additional single-family homes in the first month. It's like adding a virtual assistant without the overhead."
Sarah Jenkins
Managing Broker, Urban Properties Realty
"Migrating from ServiceTitan cut our annual costs by $12K in unused subscriptions. The AI seamlessly pulls comparable sales data from our local MLS, enabling instant pricing adjustments that made listings 15% more competitive in a softening market. Setup was seamless in three weeks, and our agents rave about the single-pane dashboard for inventory management."
Mike Rodriguez
Operations Director, Coastal Homes Agency
"In luxury rentals, manual reviews of lease agreements and addendums dragged on for days per high-end property. AIQ's platform flagged discrepancies in security deposit clauses and local rent control compliance before execution, preventing two escrow disputes last quarter. Our per-agent revenue rose 22% as we shifted focus to personalized client consultations and staging advice."
Lisa Chen
Principal Agent, Elite Estates Group
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake to closing, identifying bottlenecks like delayed MLS updates. This tailored assessment ensures our build aligns perfectly with your agency's daily realities.
Custom Design and Build
Our engineers construct your AI system using advanced frameworks, integrating tools like your CRM and accounting software. We test rigorously to guarantee seamless performance under peak listing seasons.
Deployment and Ownership Transfer
We launch your owned platform with full training, then hand over the keys—no ongoing fees. You gain unlimited access to tweak and scale as your portfolio grows, backed by our support for the first year.
Why We're Different
What's Included
Common Questions
How does your solution differ from ServiceTitan for real estate agencies?
ServiceTitan excels in field service management but falls short for agencies needing deep MLS integrations and deal-specific automations. We build a fully custom AI system tailored to your workflow, eliminating their one-size-fits-all limitations. For instance, our platform automates property matching and escrow tracking natively, reducing manual steps by 70%. Unlike their subscription model, you own the system outright, avoiding lock-in and escalating fees as your agency grows. We've helped similar firms consolidate tools, cutting costs while boosting close rates by 30% in the first year.
What real estate tools can you integrate with?
We specialize in seamless connections to core real estate platforms like MLS systems (e.g., CRMLS, Bright MLS), CRMs such as Follow Up Boss or Lone Wolf, and tools like DocuSign for contracts or QuickBooks for commissions. Our two-way API integrations ensure data like listing updates flows instantly without errors. For a mid-sized agency, this means open house leads auto-populate in your CRM, while compliance docs route for approval—all in one unified flow. If you use niche software, we'll custom-engineer the bridge, drawing from our experience with 20+ integrations.
How long does it take to build and deploy the custom system?
Timeline varies by complexity, but most real estate agencies see a fully deployed system in 6-8 weeks. We start with a one-week discovery to map your processes, like lead-to-close pipelines, then build in agile sprints with bi-weekly demos. Testing focuses on high-stakes scenarios, such as peak-season listing surges. Post-launch, we provide two weeks of optimization to fine-tune AI models on your data. This approach ensures minimal disruption—your team continues operations while we deliver a production-ready platform that immediately cuts manual tasks by 50%.
Is the system scalable for growing agencies?
Absolutely—our architecture uses robust frameworks designed for expansion, handling everything from 50 to 5,000 monthly leads without performance dips. As your agency adds agents or enters new markets, the system scales via modular AI components, like adding predictive pricing for commercial properties. We've scaled solutions for firms doubling their listings in a year, maintaining 99.9% uptime. Ownership means you control upgrades, avoiding the scalability walls of tools like Make.com that cap automations at subscription tiers.
What kind of support do you provide after deployment?
We offer 12 months of included support, including monthly check-ins and priority bug fixes, to ensure smooth adoption. Your team gets hands-on training via recorded sessions on features like AI lead qualification. For ongoing tweaks—say, adapting to new fair housing rules—we provide flexible engineering hours at a flat rate, far below vendor support costs. Many clients report self-sufficiency within three months, but our builders remain on call. This partnership model has kept 95% of our real estate clients operational efficiencies above 80% post-launch.
How secure is the custom AI system for handling sensitive property data?
Security is paramount in real estate, so we build with enterprise-grade encryption, compliant with standards like SOC 2 and GDPR for client privacy. Data like buyer financials stays within your owned infrastructure, with AI models processing locally to avoid third-party leaks common in cloud-only tools. We implement role-based access, so agents see only relevant listings, and automated audits flag compliance issues. For one agency, this setup prevented a potential data breach during a cyber audit, saving thousands in potential fines while ensuring seamless deal flow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.