Stop Juggling Spreadsheets to Track Child Progress Unified Dashboard Solutions for Daycare Centers

How does your dashboard integrate with our current daycare software?

We specialize in seamless, two-way integrations with popular tools like Procare, Jackrabbit, or Tadpoles. Our process starts with a full audit of your systems to identify data flows—such as attendance logs or parent portals. Then, we build custom APIs that sync information in real-time, eliminating manual entry. For example, a teacher's note on a child's artwork instantly updates the parent view. This creates a single source of truth, reducing errors by 90% in centers we've worked with. Setup typically takes 4-6 weeks, with minimal disruption to your daily operations. You're not locked into our ecosystem; we make it work with what you already have, ensuring scalability as your enrollment grows.

Is the dashboard secure for sensitive child information?

Absolutely—security is non-negotiable in early childhood education. We build with end-to-end encryption, role-based access (e.g., teachers see only their group's data, directors get full oversight), and compliance with standards like FERPA and HIPAA where applicable. Data is stored in your owned system, not rented clouds prone to breaches. We've incorporated features like audit logs for every access and automatic backups to protect against loss. One client, a 75-child center, used our setup during a state audit and praised how it streamlined proof of secure handling. Regular vulnerability scans and updates keep it robust, giving you peace of mind while focusing on the kids.

Can we customize it for our specific curriculum focus, like Montessori methods?

Yes, customization is at our core. We don't use templates; instead, we collaborate to embed your unique workflows. For a Montessori-inspired center, we might add trackers for practical life skills or sensorial progress, with visualizations showing how activities align to child-led learning goals. During discovery, we map your exact needs—like integrating observation forms for independence-building tasks. The result? A dashboard that feels like an extension of your philosophy, helping teachers adjust in real-time. A recent partner saw 30% faster milestone achievements after tailoring their views this way. It's built to evolve, so as your curriculum shifts, the dashboard adapts without rebuilding.

What kind of training do you provide for our staff?

We offer hands-on, empathetic training designed for busy educators—not tech overload. It starts with a 2-hour virtual session post-launch, walking through dashboards via screen share, using your real data examples like a sample day's attendance. Then, we provide on-site or video modules for teachers, focusing on quick wins like logging behaviors in under 30 seconds. Ongoing support includes a dedicated Slack channel for questions and monthly check-ins for the first quarter. Staff at one 40-child center went from zero to confident users in a week, reporting less frustration and more time for play-based learning. We get it—your team isn't IT experts, so we keep it simple and supportive.

How much does a custom dashboard cost for a small daycare?

Costs vary based on your center's size and complexity, but for a typical 20-50 child operation, expect $15,000-$25,000 for full build and integration—far less than juggling multiple subscriptions long-term. This includes discovery, custom development, training, and 6 months of support. We break it down transparently: no hidden fees for AI features like progress predictions. Compared to off-the-shelf tools that charge $50/user/month and still require manual work, our owned system pays for itself in 12-18 months through time savings. A small center we built for saved $8,000 annually on admin tools alone. Let's chat specifics in your free consultation to tailor a quote to your budget.

Will this scale if we expand to multiple locations?