Stop Guessing on Order Volumes and Prep Times Get Crystal-Clear Visibility into Your Ghost Kitchen Operations
Imagine slashing your data silos by 75% and spotting peak-hour bottlenecks before they tank your customer ratings. We build dashboards that turn chaotic delivery data into actionable insights for faster decisions.
Join 150+ food service pros with streamlined ops and 30% efficiency gains
The "Data Chaos" Problem
Scattered Delivery Data from Multiple Third-Party Apps Like DoorDash, Uber Eats, and Grubhub
Unpredictable Ingredient Shortages During Rush Hours, Like Missing Avocados for Peak Burrito Orders
Blind Spots in Kitchen Prep Times for High-Volume Items Like Burgers and Salads Leading to Late Deliveries
Customer Feedback Buried in Platform Reviews on Yelp and Google, Missing Key Insights on Food Quality
Staff Scheduling Mismatches for Line Cooks and Servers Causing Overtime Spikes During Dinner Rushes
Sales Forecasting Errors from Fragmented POS Integrations with Toast or Square, Skewing Menu Item Projections
Custom-Built Dashboards Tailored to Your Ghost Kitchen Workflow
We've powered over 50 food service ops with unified systems that replace app-hopping with seamless control
Why Choose Us
Let's be honest, running a ghost kitchen feels like juggling flaming skillets while blindfolded. Orders flood in from DoorDash, Grubhub, and your own app, but your data? It's stuck in silos, leaving you flying blind on inventory and peaks. Here's the thing: our custom dashboards at AIQ Labs pull everything into one real-time view. We integrate your POS, delivery APIs, and inventory trackers into a bespoke interface built for your exact menu rotations and shift patterns. No templates. Just a unified system that gives you visibility into KPIs like order fulfillment speed and waste rates, turning gut feelings into data-driven calls. You're probably thinking, 'Can this really fit my setup?' Absolutely—we start with your workflow and build from there.
What Makes Us Different:
Unlock Efficiency That Scales with Your Ghost Kitchen
Boost Order Accuracy and Cut Delays
Boost Order Accuracy and Cut Delays: With real-time dashboards showing live order queues, prep statuses, and driver ETAs from integrated apps, you'll reduce fulfillment errors by up to 40%. Picture this: during a Friday night surge at your taco truck, you spot a bottleneck in guacamole prep and reassign a line cook on the spot, keeping deliveries under 30 minutes and maintaining 4.5+ stars on Uber Eats.
Optimize Inventory Like a Pro Chef
Optimize Inventory Like a Pro Chef: Track usage patterns for proteins and produce across shifts to forecast needs accurately, slashing food waste by 25% and avoiding those panic calls to your Sysco rep. For instance, if your poke bowls spike on weekends due to brunch crowds, the dashboard flags it early with 7-day trend alerts, so you're not overstocked on fresh fish mid-week.
Empower Smarter Staffing Decisions
Empower Smarter Staffing Decisions: See historical peaks in table turns and current trends from reservation systems to schedule line cooks and bussers precisely, trimming overtime by 30% without skimping on service quality. No more guessing if Tuesday's slow for pasta specials or if a holiday promo will double your crew needs during family seating—the data tells you exactly, with shift-by-shift breakdowns.
What Clients Say
"Before AIQ's dashboard, we were constantly short on fresh veggies like lettuce and tomatoes during dinner rushes because DoorDash data didn't sync with our inventory logs in Toast POS. Now, it's all in one place—we cut food waste from 15% to under 5% in the first month, and our team actually has time for perfecting our signature wraps instead of constant firefighting."
Maria Gonzalez
Operations Lead at Urban Bites, a High-Volume Ghost Kitchen Specializing in Healthy Wraps
"I was drowning in separate logins for Grubhub, our Square POS, and manual staffing notes on Excel. The custom setup they built showed us exactly when to ramp up fry cooks for lunch rushes, saving us about $800 a month in extra shifts over three months. It's like having an extra sous chef who never sleeps, spotting curry order surges before they hit."
Raj Patel
General Manager at SpiceRoute, an Indian Fusion Kitchen with Multiple Delivery Partners
"Customer complaints about late orders dropped by 60% after we got visibility into prep bottlenecks for our sushi rolls and bento boxes. Their dashboard integrates DoorDash, Uber Eats, and our kitchen timers seamlessly, and we've hit 98% on-time deliveries consistently for the past six months. Honestly, it's transformed how we handle peak hours without adding headcount or burning out our team."
Elena Vasquez
Head Kitchen Manager at Fusion Fleet Foods, a Sushi and Asian Fusion Delivery-Only Operation
Simple 3-Step Process
Discovery and Mapping
We dive into your ghost kitchen setup—your delivery apps, POS, and daily challenges like rush-hour prep—to map out exactly what data needs unifying. Short chats, big insights.
Custom Design and Build
Our engineers craft a dashboard from scratch, integrating APIs for real-time views of orders, inventory, and KPIs. We iterate based on your feedback, ensuring it fits your workflow like a well-seasoned pan.
Deployment and Training
We roll it out with hands-on training for your team, plus ongoing tweaks. Within weeks, you're making data-driven calls on everything from staffing to menu tweaks, all without the subscription mess.
Why We're Different
What's Included
Common Questions
How long does it take to build a custom dashboard for my ghost kitchen?
Typically, we wrap up the full build in 4-6 weeks, depending on your setup's complexity. We start with a quick discovery call to map your delivery apps and POS integrations, then prototype the core views—like real-time order queues—in about two weeks. The rest is fine-tuning with your team for things like custom KPI alerts on waste. It's faster than off-the-shelf tools because we skip generic setups and focus on your workflow, like handling variable prep times for different cuisines. Post-launch, we provide training to get your staff up to speed without disrupting operations.
Will this integrate with my existing delivery and POS systems?
Absolutely, we specialize in deep integrations with platforms like DoorDash, Grubhub, Square, or Toast. Our custom dashboards pull live data via secure APIs, creating a single view of orders, payments, and inventory without manual uploads. For ghost kitchens, this means syncing prep statuses directly to delivery ETAs, reducing those awkward delay notifications. We've handled tricky cases, like multi-location syncing for shared kitchens, ensuring everything flows two-way. No more silos—it's all unified, and we test rigorously to avoid downtime during your busiest shifts.
What kind of KPIs can I track in the dashboard?
We tailor KPIs to your ghost kitchen's needs, like order fulfillment time (aim for under 25 minutes), ingredient waste rates (track per shift to hit sub-10%), peak-hour volumes from specific platforms, and customer satisfaction scores pulled from reviews. You can also monitor staffing efficiency, such as orders per hour per cook, or forecast sales based on historical trends for items like your signature burgers. It's all visual and real-time, with drill-downs for details—say, why Tuesdays spike. We avoid overwhelming you; we focus on 5-7 core metrics that drive decisions, customized during our initial mapping session.
Is the dashboard mobile-friendly for kitchen use?
Yes, we build it fully responsive for tablets or phones, perfect for the fast-paced ghost kitchen environment. Managers can check live order status or inventory levels right from the prep line, without needing a desktop. Features like swipeable charts for quick KPI glances or push notifications for urgent alerts—like a sudden DoorDash surge—keep things hands-free. We've designed it with food service in mind, using large, readable fonts and simple navigation so even during a rush, you can reassign tasks in seconds. It's secure too, with login options that don't slow you down.
How much does a custom dashboard cost for a small ghost kitchen?
Costs start around $15,000 for a basic setup integrating 2-3 platforms, scaling to $30,000+ for advanced features like AI forecasting. This is a one-time build fee, with optional low-maintenance support at $500/month—no recurring subscriptions like those app stacks that add up to $2,000 yearly. We base pricing on your specifics, like number of integrations or custom alerts, and offer a free consultation to quote accurately. The ROI hits fast: clients often recoup in 3-6 months through 20-30% efficiency gains, like reduced waste or overtime. It's an investment in owning your data, not renting it.
Can I own the dashboard, or is it hosted somewhere?
You fully own it—we build and deploy on your preferred cloud like AWS or directly on your servers, with full source code handover. No lock-in to our platform; it's yours to maintain or expand. For ghost kitchens, this means controlling sensitive data like menu recipes or customer trends without third-party risks. We handle the heavy lifting on integrations, but post-build, you can tweak it in-house or with us. This shifts you from subscription dependency to a scalable asset that grows with your business, avoiding the breakage when delivery apps update their APIs.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.