Stop Losing Students to Invisible Progress Gaps Unified Dashboards That Reveal Every Learner's Journey
We understand the frustration of watching enrollment drop because teachers can't spot at-risk students early. You're not alone—many language schools face this. Our custom solutions deliver real-time visibility into attendance, quiz scores, and skill mastery, helping you retain 85% more students on average.
Join 150+ education providers with clearer student outcomes
The "Fragmented Learning Data" Problem
Scattered Attendance and Enrollment Data Across LMS, SIS, and Tutoring Platforms
Blind Spots in Student Language Skill Progression, Such as CEFR Level Advancements in Speaking and Listening
Teacher Overload from Manual Progress Reporting on Individualized Learning Plans (ILPs)
Inaccurate Forecasting of Class Retention Rates for Immersion and Conversational Courses
Siloed Feedback from Instructors and Tutors on Formative Assessments and Peer Reviews
Delayed Insights on Curriculum Effectiveness for Blended Learning Modules
Custom-Built Dashboards Tailored to Your Language School's Workflow
With over a decade building AI systems for education, we've helped 50+ language programs turn data chaos into clear, actionable paths for student success.
Why Choose Us
Imagine a central hub where every student's conversation practice, vocabulary tests, and cultural immersion activities flow together seamlessly. We craft these dashboards from scratch, integrating your existing tools like enrollment software and lesson platforms. No more piecing together spreadsheets after hours. Instead, get instant views of who's mastering verb tenses and who's falling behind on pronunciation. We've seen this transform overwhelmed admins into strategic leaders. Short and simple: it starts with listening to your daily challenges.
What Makes Us Different:
Unlock Actionable Insights That Drive Student Success
Real-Time Student Progress Tracking
Real-Time Student Progress Tracking: See exactly how each learner advances in speaking, reading, and writing skills per CEFR benchmarks. Dashboards highlight trends, like a 20% improvement in fluency scores after targeted drills in week 4 of a 12-week course, empowering teachers to adjust lessons on the fly and boost retention by catching dips early in beginner cohorts.
Optimized Curriculum Decisions
Optimized Curriculum Decisions: Aggregate data from multiple courses to measure what's working—like which immersion modules yield the highest certification pass rates for DELF or TOEFL prep. Schools using our systems report 35% faster curriculum tweaks within quarterly reviews, leading to higher satisfaction and word-of-mouth enrollments from alumni networks.
Effortless Administrative Oversight
Effortless Administrative Oversight: Admins gain a bird's-eye view of enrollment trends and resource allocation for ESL programs, spotting patterns such as seasonal drops in beginner classes during summer breaks. This cuts reporting time by 40 hours monthly, freeing staff to focus on innovative programs like virtual reality language simulations rather than data entry drudgery.
What Clients Say
"Before AIQ Labs, we were buried in separate logs for attendance in Moodle and quizzes in Google Classroom—students were slipping through cracks in our Spanish immersion tracks, and we'd lose 15% each semester. Now, the dashboard flags at-risk kids instantly, like when it caught a group struggling with subjunctives in their A2-level module. Retention jumped to 92% last term, and teachers actually have time for creative lessons like role-playing scenarios."
Maria Gonzalez
Director of Curriculum, Viva Lingua Academy (a mid-sized language school specializing in adult ESL programs)
"Our multi-campus setup meant constant emails chasing progress reports from Zoom tutoring sessions. The custom dashboard unified everything, showing real-time proficiency levels across sites via integrated API feeds. We identified a curriculum gap in conversational Spanish within weeks during our fall semester audit, rolled out fixes, and saw enrollment grow by 25 students in three months. It's like having an extra admin on staff for our hybrid learning model."
David Chen
Operations Manager, Global Words Institute (an international network of English and Mandarin training centers)
"I was skeptical about custom tech for our small school, but this dashboard transformed how we track immersion progress in our after-school programs. Last year, we pinpointed why advanced classes had high dropouts—poor feedback loops on oral proficiency exams. After integrating it, we retained 80% of those students by adding weekly tutor check-ins and even expanded our Mandarin program to include business vocabulary tracks. Setup took just two weeks, and it's been smooth since."
Elena Petrova
Principal, EuroLang Center (a boutique European language academy focused on K-12 immersion)
Simple 3-Step Process
Discovery and Mapping
We dive into your language school's unique needs, like tracking oral exams or group activities, to map out the exact data flows and pain points in your current setup.
Custom Design and Build
Our engineers construct your dashboard from the ground up, integrating tools like your LMS and ensuring it fits seamlessly into daily teaching workflows without disrupting classes.
Deployment and Training
We launch the system, train your team on interpreting insights—like student engagement metrics—and provide ongoing support to refine it as your programs evolve.
Why We're Different
What's Included
Common Questions
How do your dashboards handle data from multiple language learning platforms?
We start by auditing your current tools, whether it's Babbel, Memrise, or custom in-house apps. Our custom integrations pull data via secure APIs, creating a unified view without manual uploads. For instance, attendance from one platform syncs with progress quizzes from another, giving you a complete picture of each student's path. This eliminates silos that often lead to overlooked gaps in vocabulary or grammar. Setup typically takes 4-6 weeks, and we ensure minimal disruption to your teaching schedule. Schools see immediate value, like spotting patterns in beginner dropouts, allowing proactive adjustments that improve overall retention.
Can these dashboards scale as our language school grows to more campuses?
Absolutely. We design with scalability in mind, using robust frameworks that handle increased data loads effortlessly. If you're expanding from one location to five, the dashboard aggregates insights across sites without performance dips. Think of it like a central nervous system for your network—tracking enrollment trends or curriculum effectiveness in real-time. We've helped a chain of Spanish schools grow from 200 to 800 students, maintaining speed and accuracy. Plus, it's all owned by you, so no surprise fees as you scale. We include growth projections in the initial build to future-proof it.
What kind of student outcome metrics do you track specifically for language programs?
We tailor metrics to language learning nuances, such as CEFR levels, oral proficiency scores, and engagement in conversation practice. Dashboards visualize progress in reading comprehension, listening skills, and writing fluency, with benchmarks against industry standards. For example, you can monitor how many students advance from A2 to B1 in a term or identify common stumbling blocks like idiomatic expressions. This data-driven approach helps refine teaching methods, like emphasizing certain modules. Unlike generic tools, ours focuses on actionable education KPIs, leading to measurable improvements—our clients often report 25-30% better certification pass rates.
How secure is the student data in your custom dashboards?
Security is paramount in education. We build with end-to-end encryption, role-based access controls, and compliance to standards like GDPR and FERPA. Student records are anonymized where possible, and access logs track every interaction. For language schools, this means sensitive info like pronunciation assessments stays protected during parent reviews or audits. We conduct regular vulnerability scans and offer optional on-premise hosting if needed. In one project, we integrated audit trails that helped a school pass accreditation effortlessly. Your data sovereignty is key—we never resell or share it, ensuring peace of mind as you focus on teaching.
What's the timeline and cost for building a custom dashboard for our school?
Timelines vary by complexity, but most language school projects wrap in 6-8 weeks: two for discovery, three for building, and one for testing and training. Costs start around $15,000 for a basic setup, scaling to $30,000+ for advanced AI features like predictive retention modeling—far less than juggling multiple subscriptions long-term. We provide a fixed-price quote after an initial consult, with no hidden fees. For a mid-sized school with 300 students, it paid for itself in six months through reduced admin time and higher enrollments. We're transparent every step, adjusting as needed to fit your budget.
Do you offer training for our teachers and staff on using the dashboard?
Yes, comprehensive training is included. We conduct hands-on sessions, both virtual and on-site, tailored to roles—teachers learn to interpret daily progress alerts, while admins focus on enrollment dashboards. Sessions cover scenarios like reviewing a student's immersion feedback or generating reports for board meetings. We provide intuitive guides and video tutorials, plus a 30-day support window post-launch. One client, a French immersion school, had their team up to speed in just two half-day workshops, leading to 40% less time spent on manual tracking. It's all about empowering your staff to use insights without a steep learning curve.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.