Stop Losing Students to Guesswork Get Crystal-Clear Visibility into Your Dojo's Performance
Imagine spotting a dip in belt promotion rates before it tanks your retention. With our real-time dashboards, you're not flying blind—you're leading with data that drives decisions, boosting attendance by up to 30% and keeping your mats full.
Join 150+ fitness businesses with skyrocketing retention rates
The "Siloed Data" Struggle
Chasing attendance ghosts across multiple apps like Mindbody, Zen Planner, and dojo-specific trackers
Blind to why students quit mid-belt cycle, such as frustration with gi sizing or form plateaus in taekwondo
Guessing class popularity without hard numbers, like wondering if adult Muay Thai or kids' yoga sessions are truly filling mats
Overlooking instructor impact on student retention, such as a sensei's motivational style boosting loyalty in Brazilian Jiu-Jitsu programs
Struggling to forecast peak hours for scheduling, like predicting rush times for HIIT circuits or restorative yoga flows
Missing early signs of membership churn patterns, such as seasonal dips in winter bootcamp sign-ups or post-vacation drop-offs
Our Custom-Built Dashboards Unite Your Dojo's Data
We've helped over 50 martial arts schools replace fragmented tools with unified systems that feel like an extension of their workflow.
Why Choose Us
Let's be honest, running a martial arts school means juggling sign-up sheets, payment trackers, and attendance logs from everywhere. You're probably thinking, 'How do I see the big picture without losing hours to manual checks?' Here's the thing: our custom dashboards pull it all together. We build them from the ground up, tailored to your exact classes, belt systems, and retention goals. No cookie-cutter templates—just a unified view that highlights KPIs like student progression rates and class engagement, so you make data-driven calls that keep your community strong and growing.
What Makes Us Different:
Why This Changes Everything for Your School
Spot Retention Risks Before They Hit
Spot Retention Risks Before They Hit: Picture your dashboard lighting up with trends—like a yellow belt group skipping sessions due to inconsistent sparring feedback. With clear visibility, you intervene early, perhaps with a targeted mobility workshop, turning potential dropouts into loyal black belts. Schools using our systems see <span class="gradient">25% higher retention</span> in the first quarter alone, based on aggregated data from 50+ martial arts academies.
Optimize Classes Like a Pro
Optimize Classes Like a Pro: No more empty mats during prime hours. Our dashboards track fill rates and peak times for activities like circuit training or Pilates reformers, helping you schedule kickboxing surges or kids' karate slots perfectly. One school shifted their lineup based on insights and boosted average class size by 18 students over three months—that's real revenue without extra marketing spend.
Empower Instructors with Instant Insights
Empower Instructors with Instant Insights: Instructors get mobile access to student progress data, seeing who's nailing forms in Wing Chun or who needs extra drills for balance in tai chi. This isn't just data; it's like having a sensei for your team. Result? Faster promotions and happier students, with one dojo reporting a 40% jump in positive feedback surveys after implementing weekly progress reviews.
What Clients Say
"Before AIQ Labs, I was piecing together attendance from emails, Mindbody exports, and handwritten logs—total nightmare during our busy tournament season with back-to-back kata competitions. Now, the dashboard shows me exactly which classes are buzzing, like our evening adult self-defense sessions, and who's at risk of not renewing due to missed belt tests. We've held onto 15 more students this year, and it's saved me 10 hours every week on admin."
Mike Rivera
Owner, Rivera Martial Arts Academy in Austin, TX
"Our old system couldn't track belt progress across our two locations, especially for hapkido techniques. The custom dashboard changed that; we saw a pattern in intermediate students dropping off after plateauing on joint locks and added motivation sessions with guest black belts. Retention jumped from 72% to 89% in six months—it's like the data is coaching us now, guiding curriculum tweaks."
Sarah Chen
Head Instructor, Dragon Fist Dojo in Seattle, WA
"I was skeptical about custom tech for our small school with just 150 members, but this dashboard integrates our payments via Stripe and sign-ups from our app seamlessly. Last quarter, we identified low evening turnout for our boxing bag work and tweaked schedules to add family-friendly intro sessions—attendance is up 22%, and families are sticking around longer for full programs."
Tom Patel
Founder, Apex Kickboxing Studio in Denver, CO
Simple 3-Step Process
Discovery Session
We dive into your dojo's daily rhythm—talking belt cycles, class types, and pain points like tracking trial students. This shapes a dashboard that fits your flow perfectly.
Custom Design & Build
Our team crafts your unified interface, pulling in data from your tools without the subscription mess. Expect prototypes in weeks, tailored to show KPIs like progression rates and churn alerts.
Launch & Optimize
We roll it out with training for you and your staff, then refine based on real use—like adding gi inventory ties. Your school owns this asset, scaling as you grow.
Why We're Different
What's Included
Common Questions
How does this dashboard integrate with my current martial arts software?
We start by mapping your existing tools—like Mindbody for scheduling or Zen Planner for members—and build deep, two-way API connections. No more manual exports. For a typical dojo, this means attendance from your app flows instantly into the dashboard, updating KPIs like class fill rates in real-time. We've done this for schools with legacy systems, ensuring zero downtime. The result? A unified view that feels native, cutting your admin time by half without switching providers. It's all custom-coded for reliability, so broken links are a thing of the past.
Can I customize the dashboard for my specific belt system?
Absolutely—tailoring is our specialty. We design widgets around your unique progression, whether it's a traditional karate rank or Brazilian Jiu-Jitsu stripes. For instance, one school wanted to track blue belt retention; we built a visual pipeline showing drop-off points. You input your ranks during discovery, and we code it to highlight bottlenecks, like students stalling at green belt. This isn't a template tweak; it's a full build that aligns with your curriculum, helping instructors intervene early and boost promotions by up to 35%. Let's chat about your system to make it perfect.
What kind of real-time insights will I get for retention?
Think proactive, not reactive. Our dashboards flag patterns like a student missing two consecutive classes, tying it to broader trends such as post-tournament dips. You'll see metrics like 90-day retention rates, segmented by age group or class type—vital for kids' programs where churn hits 40% without intervention. We use simple visuals: green for strong engagement, amber for watchlist. One client caught a 15% churn risk in their adult MMA group and ran a free seminar, saving those memberships. It's data that empowers decisions, keeping your dojo thriving without guesswork.
How secure is the data in these custom dashboards?
Security is non-negotiable, especially with sensitive student info like progress notes. We use enterprise-grade encryption and role-based access—owners see everything, instructors only their classes. Built on secure frameworks, it complies with standards like GDPR for any international students. For a recent project, we added audit logs to track views, giving peace of mind during parent inquiries. No shared servers or vulnerabilities from pieced-together apps. Your data stays in your control, backed up daily, so you focus on teaching, not tech worries.
What's the timeline for building and launching my dashboard?
From consultation to live, it's typically 4-6 weeks for a standard dojo setup, depending on integrations. Week one: We audit your data sources. Weeks two-three: Design and code the core, with your feedback on layouts. By week four, testing ensures smooth data flow—like verifying attendance syncs. Launch includes a handover session, and we monitor for the first month. A school with two locations went live in five weeks, seeing immediate value in class insights. It's efficient because we build smart, not sprawling—delivering a owned system that scales with your growth.
Will this help with multi-location schools?
Yes, we specialize in unifying across sites. For a chain with three dojos, we create a master dashboard aggregating attendance, revenues, and retention per location, plus comparisons—like why one site's kids' classes outperform another's. Custom filters let you drill down, spotting chain-wide trends such as seasonal gi sales dips. Integrations handle location-specific data without overlap. One multi-site owner unified their systems and optimized staffing, reducing overlap costs by 20%. It's built to grow with you, ensuring every mat is maximized.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.