Stop Juggling Patient Data Across Siloed Systems Gain Unified Visibility into Treatment Outcomes and Clinic Performance
In the fast-paced world of physical therapy, where patient recovery hinges on timely data, 85% of clinics report delays in accessing key metrics due to fragmented EHR and billing tools. Our custom dashboards deliver real-time insights, cutting decision-making time by up to 40%.
Join 150+ healthcare providers with enhanced patient-centric decision-making
The "Fragmented Data" Crisis
Delayed Visibility into Patient Recovery Trajectories, Such as Post-Surgical ROM and Functional Mobility Milestones
HIPAA Compliance Risks from Manual Data Transfers Between EHR and Billing Platforms
Overbooked Schedules Due to Inaccurate Utilization Tracking
Billing Errors Stemming from Disconnected EHR and Claims Systems, Leading to Denied Reimbursements
Inefficient Therapist Workload Balancing Without Real-Time Metrics
Struggles with Regulatory Reporting on Treatment Outcomes for MIPS and Value-Based Care Metrics
Custom-Built Dashboards: Tailored for Your Clinic's Workflow
With over a decade of experience architecting HIPAA-compliant systems for therapy providers, AIQ Labs delivers enterprise-grade solutions that prioritize patient safety and operational efficiency.
Why Choose Us
Imagine your clinic's data flowing like a well-orchestrated rehabilitation program—no bottlenecks, just seamless progress. We build unified dashboards from the ground up, integrating your EHR, scheduling, and billing systems into a single, intuitive interface. This isn't off-the-shelf software. It's a custom solution mirroring your exact patient intake processes, therapy protocols, and compliance needs. Real-time KPIs on recovery rates and no-show trends empower your team to make data-driven adjustments, much like fine-tuning a patient's exercise regimen for optimal results. Our approach ensures scalability as your clinic grows, backed by industry-leading security protocols.
What Makes Us Different:
Transform Your Clinic Operations with Actionable Insights
Accelerated Patient Outcomes Through Precise Tracking
Accelerated Patient Outcomes Through Precise Tracking: Track therapy milestones in real-time, identifying deviations early—like spotting a muscle imbalance before it hinders recovery. Clinics using our dashboards report a 25% improvement in patient adherence rates within 90 days, leading to faster discharges, reduced readmissions, and higher Net Promoter Scores (NPS) of 85+.
Ironclad HIPAA Compliance and Data Security
Ironclad HIPAA Compliance and Data Security: Navigate regulatory complexities without the fear of breaches. Our dashboards encrypt all patient data end-to-end with AES-256 standards, ensuring audit-ready reports that meet CMS and ONC guidelines. This reduces compliance review time by 50%, freeing your staff for hands-on care rather than paperwork, while minimizing PHI exposure risks.
Optimized Resource Allocation for Peak Efficiency
Optimized Resource Allocation for Peak Efficiency: Visualize therapist caseloads and room utilization instantly via integrated EHR feeds, preventing overbooking chaos akin to a crowded waiting room. Achieve up to 30% better schedule adherence, boosting revenue while minimizing burnout in your clinical team, with real-time alerts for capacity thresholds exceeding 80%.
What Clients Say
""Before AIQ Labs, we spent hours manually pulling ROM and functional outcome reports from our Cerner EHR to monitor patient progress—it was like treating symptoms without the full diagnosis. Now, our custom dashboard displays real-time range of motion improvements and session adherence metrics, enabling us to adjust individualized treatment plans on the fly. We've reduced no-shows by 18% and improved average discharge timelines by 12 days in just three months.""
Dr. Emily Chen
Director of Rehabilitation Services, Restore Mobility Clinic, Seattle WA
""HIPAA audits were a nightmare with PHI scattered across our Epic EHR and separate billing software. AIQ Labs' custom setup seamlessly integrates everything with role-based access controls, and the compliance dashboard proactively flagged a potential data transfer vulnerability during our last Joint Commission review, saving us weeks of remediation and a potential $50K fine. It's been a game-changer for our small outpatient team.""
Mark Rivera
Compliance and Operations Director, Active Rehab Center, Denver CO
""We were hemorrhaging revenue due to inefficient billing tracking, especially with complex Medicare claims denials from mismatched CPT codes in our EHR. The dashboard's real-time KPI views on claims reconciliation caught discrepancies instantly, streamlining our AR process and improving net collections by 22% over six months. Finally, a tool tailored for the nuances of outpatient PT billing, not generic healthcare software.""
Sarah Patel, MPH
Revenue Cycle Manager, Peak Performance Therapy Group, Austin TX
Simple 3-Step Process
Discovery and Workflow Mapping
We dive deep into your clinic's operations, mapping patient journeys from intake to discharge to identify key data silos. This ensures our dashboard aligns perfectly with your therapy protocols and regulatory requirements.
Custom Design and Integration
Our engineers build tailored interfaces with HIPAA-secure APIs, pulling in data from your existing systems. You'll see prototypes early, refined based on your feedback for intuitive, clinician-friendly views.
Deployment, Training, and Optimization
We launch the dashboard with hands-on training for your team, then monitor performance to tweak KPIs like outcome measures. Ongoing support keeps it evolving with your clinic's growth.
Why We're Different
What's Included
Common Questions
How do your dashboards ensure HIPAA compliance for physical therapy data?
HIPAA compliance is non-negotiable in our builds. We implement end-to-end encryption for all patient data, including PHI like treatment notes and progress metrics. Access is role-based, with audit logs tracking every view or edit. Our systems undergo regular penetration testing and align with HITRUST standards, ensuring your clinic meets OCR requirements without added overhead. For PT clinics, this means secure handling of sensitive rehab data while enabling safe sharing with referring physicians.
What makes your custom dashboards different from off-the-shelf tools like Tableau?
Off-the-shelf tools like Tableau offer generic visualization but lack the deep, tailored integrations needed for PT workflows. Our dashboards are custom-coded to your exact needs—embedding PT-specific metrics like goniometer readings or functional scales directly into a unified view. We avoid template limitations by building scalable UIs that connect bidirectionally with your EHR and billing, providing real-time insights without manual uploads. This results in a 40% faster data refresh rate, proven to enhance decision-making in busy clinics.
How long does it take to implement a custom dashboard for our clinic?
Implementation typically spans 6-8 weeks, depending on your system's complexity. We start with a one-week discovery to map your workflows, followed by 3-4 weeks of design and integration, and 1-2 weeks for testing and training. This phased approach minimizes disruption—your team can continue operations while we build in parallel. Post-launch, we provide two weeks of optimization to fine-tune based on real usage, ensuring quick value realization without overwhelming your schedule.
Will the dashboard help reduce no-shows in our physical therapy sessions?
Absolutely. Our dashboards include predictive analytics for no-show risks, analyzing patterns like appointment history and patient demographics to flag high-risk slots. You can set automated reminders via integrated SMS or email, tailored to PT patients who often juggle work and recovery. Clinics we've partnered with have seen no-show rates drop by 15-25%, directly boosting revenue and allowing better resource allocation for active cases.
What kind of support do you offer after the dashboard is deployed?
Ongoing support is built-in. We provide 90 days of complimentary monitoring and tweaks post-deployment, ensuring the system adapts to your evolving needs, like new therapy protocols. After that, our maintenance plans include quarterly reviews, priority bug fixes, and feature updates at a flat rate. Our team, with healthcare expertise, is available 24/7 for critical issues, so your clinic never faces downtime during peak hours.
Is the dashboard accessible on mobile devices for therapists in the field?
Yes, our dashboards are fully responsive and optimized for mobile use. Therapists can access patient progress updates, session notes, and scheduling on tablets or phones during home visits or gym sessions. This mobile-first design supports offline caching for spotty connections, syncing securely when back online—ideal for PTs working in varied environments. We've designed it to load in under 3 seconds, keeping your team focused on care, not tech frustrations.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.