Stop Guessing at Student Progress Unified Dashboards That Reveal True Outcomes
We understand the frustration of scattered data across LMS platforms, tutor logs, and practice test scores. You're not alone—many test prep leaders we've partnered with felt the same. Our custom solutions deliver real-time visibility into student performance, helping you track KPIs like pass rates and engagement hours with 95% accuracy, so you can make decisions that boost outcomes without the guesswork.
Join 50+ test prep businesses with clearer student insights and 30% faster decision-making
The "Fragmented Insights" Problem
Scattered student data across LMS platforms, quiz apps, and attendance trackers leaves you blind to true progress in standardized test prep like SAT or ACT
Manual tracking of practice test scores for subjects like algebra or reading comprehension wastes hours that could go to personalized coaching sessions
Siloed tutor feedback from one-on-one sessions and LMS metrics hide engagement gaps in real time for online cohort-based courses
Inconsistent pass rate tracking across cohorts for certification exams like PMP or bar prep makes scaling programs risky
Lack of predictive insights on student retention in vocational training leads to unexpected drop-offs before key milestones like internships
Overwhelmed admins juggling spreadsheets for enrollment forecasts in ESL programs and outcomes for language proficiency tests
Our Custom-Built Dashboards for Test Prep Excellence
With over 50 education integrations under our belt, we've helped test prep companies like yours turn data chaos into student success stories.
Why Choose Us
We get it—running a test prep company means constant pressure to deliver results amid growing enrollments. You've got data everywhere: practice exams in one tool, attendance in another, tutor notes scattered across emails. It's like trying to teach a class with half the lesson plan missing. At AIQ Labs, we build unified dashboards tailored to your workflow. No off-the-shelf templates. We start by mapping your exact needs—tracking SAT score improvements, monitoring group session attendance, forecasting demand for high-yield courses. Then, we engineer a single, AI-powered interface that pulls it all together. Real-time updates. Actionable alerts, like flagging students below benchmark. It's your command center for scalable learning, designed to evolve as your company grows.
What Makes Us Different:
Unlock Clear Visibility and Informed Growth
Spot At-Risk Students Instantly
Spot At-Risk Students Instantly: Imagine dashboards that light up like a well-marked exam paper, showing exactly where learners are struggling—whether it's vocabulary retention in ESL courses or math endurance in GMAT prep. With real-time KPI tracking on metrics like quiz completion rates, you'll intervene early via targeted tutoring, boosting pass rates by up to 25% within a semester and keeping retention high without endless manual reviews of attendance logs.
Scale Programs with Confidence
Scale Programs with Confidence: No more flying blind on enrollment trends for bootcamps in coding certifications or teacher training. Our custom setups forecast demand based on historical data from past cohorts, helping you allocate tutors efficiently across 50+ students per session. Teams report 40% less time on admin within the first quarter, freeing focus for what matters: crafting scalable learning paths that drive outcomes like 90% certification success rates.
Drive Data-Backed Decisions Daily
Drive Data-Backed Decisions Daily: From weekly progress reports on reading comprehension scores to annual outcome audits for vocational diplomas, get actionable insights that feel like having an extra analyst on staff. Track metrics like average score uplift from 15% to 30% or session completion rates across 10 cohorts, turning silos into a unified view that empowers your team to refine curricula on the fly for adaptive learning modules.
What Clients Say
"Before AIQ's dashboard, we were piecing together student data from Canvas LMS, Google Forms quizzes, and our scheduling app every week for SAT prep—it was exhausting and error-prone. Now, we see real-time progress on our cohorts of 40 students each, and we've cut our admin time in half while improving our average score gains from 12 to 18 points on the math section last semester alone."
Maria Gonzalez
Operations Director, Apex SAT & ACT Test Prep Center
"As a small team handling MCAT biology and chemistry courses for 25 med school hopefuls, we struggled with tracking individual study habits across Anki flashcards and tutor session notes. Their custom setup integrates our quiz platform and tutor logs perfectly, alerting us to low quiz scores. In just two months, we identified retention issues early and retained 15 more students than last year, pushing our overall retention to 85%—it's been a game-changer for our scalability in a competitive field."
Dr. Raj Patel
Founder and Lead Instructor, MedPrep Academy for MCAT Success
"We used to rely on monthly Excel dumps from our Moodle LMS for GRE verbal and quant outcomes, which meant missing key trends in student engagement during peak application seasons. AIQ built us a dashboard that alerts us to low-engagement groups in real time via email notifications. Our pass rate jumped 22% in the first quarter for our 60-student program, and our tutors love the clear visibility into individual needs like weak areas in analytical writing."
Sarah Kim
Curriculum Development Lead, Elite Graduate Exam Preparation Institute
Simple 3-Step Process
Discovery and Mapping
We dive into your test prep operations—your student tracking tools, outcome goals, and daily workflows. Like sketching a personalized study plan, we identify exactly what data matters most, ensuring the dashboard fits your unique setup from day one.
Custom Design and Build
Our engineers craft your dashboard from the ground up, integrating AI for predictive insights on things like score trajectories. We iterate based on your feedback, building in features like cohort comparisons or retention forecasts, all tailored to handle your growing student base.
Deployment and Optimization
We launch with full training for your team, then monitor and refine. Expect ongoing tweaks to keep insights sharp as your programs evolve—think of it as continuous tutoring for your data system, ensuring it drives better student outcomes year after year.
Why We're Different
What's Included
Common Questions
How do your dashboards integrate with our existing test prep tools?
We understand the patchwork of tools in test prep—maybe Blackboard for courses, Google Forms for quizzes, and a CRM for enrollments. Our team conducts a thorough audit to map these, then builds secure, two-way API connections. For instance, we've integrated with platforms like Khan Academy and custom scoring apps, pulling data into one view without disrupting your workflow. This creates a unified hub where student scores update live, tutor notes sync automatically, and you avoid manual exports. It's all custom-coded for reliability, ensuring no data lags during high-stakes periods like exam season. We've done this for over 20 test prep firms, reducing integration headaches by 80%.
What specific KPIs can we track for student outcomes?
In test prep, outcomes are everything—from SAT score improvements to completion rates. Our dashboards let you track tailored KPIs like average percentile gains per cohort, weekly engagement hours in practice modules, or retention rates post-diagnostic tests. We also include predictive metrics, such as likelihood of passing based on historical data from similar learners. For example, one client monitors 'study streak' consistency to flag motivation dips early. Everything's visualized in intuitive charts, with filters for demographics or course types. We customize these during discovery to align with your goals, like boosting MCAT yields, and provide benchmarks against industry averages for context.
How long does it take to build and launch a custom dashboard?
We know time is critical in education, especially with enrollment cycles. Typically, from initial consultation to launch, it takes 6-8 weeks for a full custom build. This includes a 1-2 week discovery phase to understand your student tracking needs, 3-4 weeks for design and development—integrating your tools and testing AI features like outcome predictions—and 1 week for training and go-live. We've accelerated this for urgent cases, like a summer bootcamp prep, down to 4 weeks by focusing on core features first. Post-launch, we offer quick optimizations, ensuring your team is up to speed without pulling them from coaching duties.
Is the dashboard secure for handling student data?
Absolutely—student privacy is non-negotiable in test prep. We build with FERPA compliance in mind, using encrypted data transmission, role-based access controls (e.g., tutors see only their groups), and regular audits. For one GRE program, we implemented anonymized views for aggregate reporting while keeping individual progress secure. Our systems host on secure clouds with backups, and we avoid third-party dependencies that could introduce risks. We've partnered with regulated education firms before, so we handle sensitive info like test scores and personal details with the utmost care, giving you peace of mind to focus on outcomes.
Can we scale the dashboard as our test prep company grows?
Growth shouldn't mean outgrowing your tools. Our dashboards are engineered for scalability, handling everything from 50 students in a startup to thousands in expanding programs. We use robust frameworks that auto-scale with demand—think seamless performance during a 500% enrollment spike for SAT season. Features like modular designs let us add capabilities, such as advanced analytics for new course types, without rebuilding. A client scaling from local to national saw no slowdowns after we optimized for their multi-location setup. It's built to evolve, supporting your journey from boutique tutoring to full-scale learning operations.
What if we need ongoing support after launch?
We're in it for the long haul, just like a committed study partner. Post-launch, you get dedicated support for the first three months, including bi-weekly check-ins to refine features based on real usage—like tweaking alerts for better retention insights. Our maintenance plans are flexible, covering updates for new data sources or AI enhancements. For a test prep chain, we adjusted their dashboard quarterly to incorporate fresh benchmarks, resulting in sustained 15% outcome improvements. No rigid contracts; we tailor support to your needs, ensuring the system keeps delivering value as your student success metrics climb.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.