Stop Juggling Disconnected Tools for Property Listings and Client Deals Own a Custom AI System Built for Your Agency's Workflow
Tired of Zapier's rigid automations that break during peak listing seasons? Our tailored solutions integrate MLS data, CRM leads, and compliance checks into a single, owned platform—saving agencies like yours up to 30 hours weekly on manual tasks and boosting close rates by 25%.
Join 150+ real estate agencies with streamlined operations and faster closings
The "Fragmented Workflow" Problem
Manual MLS Data Entry Delays Property Listing Updates by Up to 48 Hours, Missing Peak Buyer Windows
Broken CRM Integrations with ShowingTime Delay Lead Nurturing After In-Person or Virtual Viewings
Subscription Fatigue from Overlapping Tools Like ShowingTime, DocuSign, and SkySlope for Listings and Closings
Compliance Risks in Automated Handling of RESPA Disclosures and Title Commitments
Vendor Coordination Challenges for Urgent Property Maintenance, Like Roof Repairs or HVAC Servicing
Inaccurate Market Analytics from Siloed IDX Feeds and Local MLS Data Sources
Your Tailored AI Automation Platform
With over a decade architecting enterprise-grade systems for property firms, we've empowered agencies to replace Zapier's limitations with custom, scalable solutions.
Why Choose Us
We build a bespoke AI system that mirrors your agency's unique processes—from ingesting MLS feeds to automating escrow workflows. Unlike off-the-shelf tools that force you into their mold, our approach starts with your pain points. Short on time during a hot seller's market? Our integrations handle it. Need flexibility for multi-office ops? We code it in. This isn't assembly; it's construction of a digital asset you own outright, delivering industry-leading efficiency with zero vendor dependencies.
What Makes Us Different:
Unlock Unmatched Efficiency in Your Agency
Accelerated Deal Closings
Accelerated Deal Closings: Our custom automations route qualified buyer leads from 3D virtual tours and open house RSVPs directly to agent dashboards in systems like Follow Up Boss, slashing response times from hours to under 5 minutes. Agencies in competitive markets like Miami report a 25% surge in closings, with one mid-sized firm securing 15 additional luxury condo deals in Q4 by bypassing manual MLS-to-CRM handoffs.
Cost Savings Without Subscriptions
Cost Savings Without Subscriptions: Eliminate recurring fees from tools like Zapier, ShowingTime, and Lone Wolf—our one-time custom build delivers perpetual ownership of your integrated ecosystem. Real estate brokerages save up to $12,000 annually on transaction and listing management, freeing capital for targeted digital ad campaigns on Zillow or Redfin while scaling for portfolios exceeding 500 units.
Bulletproof Compliance and Security
Bulletproof Compliance and Security: Embedded AI audits ensure automated e-signatures for purchase agreements and HOA disclosures comply with state-specific regs like California's AB 1785, cutting audit risks by 40%. For firms managing high-value commercial properties, this provides audit-proof trails with auto-flags for zoning variances or escrow discrepancies, ensuring seamless closings without legal delays.
What Clients Say
"Before AIQ Labs, our team lost entire Fridays reconciling ShowingTime schedules with MLS updates in our BoomTown CRM—integrations failed every billing cycle. Now, seamless automations handle it all, trimming our escrow period from 45 days to just 30. Last quarter in the Phoenix market, we managed 40% more single-family listings without hiring extra transaction coordinators."
Sarah Jenkins
Director of Operations, Urban Realty Group (Phoenix, AZ)
"I doubted custom integrations until AIQ Labs linked our CoreLogic MLS feeds with vendor portals for instant bids on everything from pool repairs to electrical upgrades. No more endless email threads with local contractors. In our first year on the Gulf Coast, we saved $8K on maintenance overhead, and emergency response times for tenant issues dropped from 48 hours to under 6."
Mike Rodriguez
Managing Broker, Coastal Properties Inc. (Tampa, FL)
"Ditching Make.com for AIQ Labs' custom setup was transformative—their AI now analyzes lead data from IDX listings to predict matches for high-net-worth buyers, securing a $2M waterfront estate deal in Seattle that slipped through our old filters. It's like an in-house market analyst spotting comps and buyer intent without the six-figure overhead."
Emily Chen
Founder and CEO, Summit Estates Realty (Seattle, WA)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from lead intake to closing, identifying bottlenecks like delayed MLS uploads. This tailored assessment ensures the build aligns perfectly with your agency's daily realities.
Custom Design and Build
Our engineers craft your AI system using advanced frameworks, integrating tools like your CRM and property management software. Expect prototypes within weeks, refined to handle peak seasons without a hitch.
Deployment and Ownership Transfer
We launch your owned platform, train your team, and provide ongoing support. You gain full control—no lock-in—ready to scale as your portfolio grows.
Why We're Different
What's Included
Common Questions
How does this differ from Zapier for my real estate agency?
Zapier excels at simple, one-way triggers but often breaks under the weight of complex property workflows, like syncing MLS changes with CRM notes during high-volume seasons. Our custom AI system builds bidirectional, robust integrations tailored to your needs—handling everything from lead qualification to compliance checks. You own it outright, avoiding Zapiers $500+ monthly fees and limitations on tasks. Agencies using our solutions report 30% faster deal cycles, as it's designed for real estate's unique demands, not generic automations. We start with a deep dive into your processes to ensure a perfect fit.
What real estate tools can you integrate with?
We specialize in connecting core real estate platforms like MLS systems (e.g., Flexmls, Matrix), CRMs (such as Follow Up Boss or Real Geeks), showing schedulers (ShowingTime), and transaction tools (Dotloop, SkySlope). Our builds also link to accounting (QuickBooks) and vendor apps for maintenance. Unlike off-the-shelf alternatives, we create deep, custom APIs that update in real-time—for instance, auto-populating property details from MLS into client proposals. This eliminates manual entry, which wastes 15-20 hours weekly for most agencies. We've integrated for over 150 firms, ensuring scalability as your listings grow.
How long does it take to build and deploy my custom system?
Timeline varies by complexity, but most real estate agencies see a working prototype in 4-6 weeks, with full deployment in 8-12 weeks. We prioritize quick wins, like automating lead routing from open houses, to deliver value early. Factors include your current tool stack and workflow depth—say, integrating 5+ systems for a multi-office setup. Our agile process involves weekly check-ins, so you're involved without overwhelming your busy schedule. Post-launch, we provide training and a 90-day optimization period, ensuring smooth adoption. One agency went live in under two months and immediately cut admin time by 25%.
Is the system secure for handling sensitive property data?
Absolutely—security is non-negotiable in real estate, where you're dealing with client financials and confidential listings. We use enterprise-grade encryption, SOC 2 compliance, and role-based access to protect data. Custom AI includes audit trails for every automation, like contract approvals, meeting NAR and state regs. Unlike Zapier's shared infrastructure, your owned system runs on secure, private servers we configure to your specs. We've stress-tested for scenarios like data breaches during escrow, with 100% uptime in audits for our clients. Regular updates keep it ahead of threats, giving you confidence in every transaction.
What if my agency's needs change after implementation?
Flexibility is core to our design—your system is built modular, so updates for new regs or growth (e.g., adding rental management) are straightforward. We include a maintenance package for tweaks, but since you own the code, you're not locked into our services. For example, when a client expanded to commercial properties, we adapted their lead scoring AI in just two weeks without downtime. This contrasts with subscription tools that charge extra for every change. Our approach ensures longevity, with 85% of clients scaling features internally after the first year, saving thousands in ongoing costs.
How do I know this will fit my specific real estate workflow?
We begin every project with a free consultation to map your exact processes—whether it's residential sales, commercial leasing, or property management. No assumptions; we analyze your daily challenges, like coordinating showings across time zones or forecasting rental vacancies. Our solutions are 100% custom, drawing from benchmarks like reducing days-on-market by 18% for similar agencies. You'll get a detailed proposal outlining how it addresses your bottlenecks, with ROI projections based on your data. It's like commissioning a bespoke property—perfectly suited, not a cookie-cutter build.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.