Stop Losing Hours Chasing Member Renewals Reclaim Your Time with Custom AI Automation
Imagine saving 15+ hours per week on admin tasks, boosting member retention by 25%, and cutting software costs by 40%—all with a system built just for your gym.
Join 200+ fitness businesses streamlining operations and keeping members engaged
The "Admin Overload" Problem
Manually tracking attendance for packed HIIT classes and sending personalized follow-up texts to no-shows, eating into your post-class cooldown time
Juggling disparate apps for class bookings, payment processing, and automated retention emails, resulting in overlooked membership renewals during peak seasons
Spending weekends reconciling attendance data with membership fees to spot drop-offs
Dealing with frustrating no-shows in your dynamic HIIT or restorative yoga lineup because members get sidetracked in their hectic routines
Wasting time on generic newsletters that don't engage members, causing higher churn rates
Wasting hours crafting generic newsletters that fail to engage members on their progress in barre or cycling challenges, spiking churn rates
Our Custom AI Solution for Your Gym
We've helped over 50 fitness studios build unified systems that turn chaos into smooth operations
Why Choose Us
Here's the thing: running a gym shouldn't mean drowning in spreadsheets and forgotten logins. At AIQ Labs, we craft AI automations tailored to your exact workflow—from auto-syncing class rosters with your CRM to predicting which members need a nudge to renew. No more piecing together apps that don't talk to each other. We build a single, owned system that integrates your member database, payment processor, and even wearable data if you use it. You're probably thinking, 'But I don't have a tech team.' That's why we handle everything, delivering a production-ready setup that scales as your gym grows. Let's be honest, this isn't off-the-shelf software—it's custom-built to keep your members coming back, week after week.
What Makes Us Different:
Unlock Time and Retention Wins with AI
Save 15+ Hours Weekly on Admin
Save 15+ Hours Weekly on Admin: Imagine wrapping up after a sweaty bootcamp session without manually logging every participant's reps—our AI auto-tracks attendance and syncs it across your studio's schedule, freeing up to 20 hours for one-on-one coaching. Owners of boutique gyms report turning those saved hours into personalized wellness check-ins that boost member loyalty by 30%.
Boost Retention by 25% with Smart Insights
Boost Retention by 25% with Smart Insights: Our AI analyzes attendance patterns in your yoga flows or strength circuits to predict drop-offs, then auto-sends tailored nudges like 'Missed your favorite vinyasa? Let's get back on the mat.' Backed by data from 50+ studios, this cuts churn in 6-8 weeks, delivering ROI through extended memberships worth $5K+ per year per gym.
Cut Costs by 40% Ditching Tool Overload
Cut Costs by 40% Ditching Tool Overload: Consolidate your fragmented ecosystem of scheduling for group fitness, payment gateways for class packs, and email tools into one seamless platform—eliminating $2,000+ in annual subscriptions for a 100-member studio. This efficiency lets you reinvest in premium wellness amenities like recovery lounges, all while streamlining operations.
What Clients Say
"Before AIQ Labs, Fridays were lost to manually tracking who showed up for our sunrise yoga and sending reminder texts for late payments. Now, the automation handles attendance scans via QR codes and flags members skipping sessions—I've reclaimed 12 hours a week, and our monthly renewals climbed from 65% to 85% in the first 60 days."
Sarah Jenkins
Studio Owner, CoreFit Yoga & Pilates
"We were overwhelmed with separate apps for booking our CrossFit WODs, processing drop-in fees, and sending retention emails. AIQ Labs' custom integration now delivers personalized recovery tips based on members' last HIIT workout, dropping our churn by 22% and giving me back evenings to innovate new circuits instead of admin drudgery—it's like adding a virtual wellness coordinator."
Mike Rodriguez
Operations Manager, Peak Performance CrossFit
"No-shows were draining our high-energy Zumba and spin classes, with members forgetting amid busy lives. Their AI system predicts risks using our weekly lineup and sends vibe-matching reminders, like 'Ready to sweat in tonight's spin?' Attendance spiked 20% in the first two months, freeing me to develop restorative wellness workshops rather than chasing absentees."
Lisa Chen
Founder & Lead Instructor, Vitality Wellness Studio
Simple 3-Step Process
Discovery Call
We dive into your gym's daily grind—class bookings, member check-ins, retention hurdles—to map out exactly what needs automating. No fluff, just understanding your flow.
Custom Build
Our engineers craft your AI system from the ground up, integrating tools like your roster app and CRM. We test rigorously to ensure it fits your workflow like a perfect deadlift form.
Launch and Optimize
Go live with training for your team, then we monitor and refine based on real member data. It's ongoing support to keep things humming as your studio evolves.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable class schedules?
We get it—gyms like yours have ever-changing timetables with pop-up HIIT sessions or seasonal yoga retreats. Our custom AI learns your patterns from historical data and your management software, automatically adjusting reminders and bookings. For instance, if you add a new bootcamp, it syncs across all member channels without manual input. This saves you from the usual scramble, and we've seen studios cut scheduling errors by 90%. Setup involves a quick audit of your calendar system, then we build rules that flex with your flow. No more double-bookings derailing your day.
Will this work with our existing gym management software?
Absolutely, and that's where we shine. Whether you're on Mindbody, Glofox, or something custom, we create deep, two-way integrations that pull in member data like attendance and payments seamlessly. Think of it as the glue that turns siloed tools into a unified powerhouse—no more exporting CSVs at midnight. For a recent client with a boutique studio, we linked their system to AI for auto-renewal predictions, cutting admin time in half. We start with a compatibility check during consultation to ensure everything aligns perfectly with your workflow.
What's the ROI timeline for implementing this in my gym?
You're probably thinking about the upfront investment, right? Most gyms see positive ROI within 2-4 months. By automating tasks like attendance tracking and retention emails, you save 10-20 hours weekly— that's like adding a part-time staffer without the payroll. One studio owner told us they recouped costs through a 20% retention boost, meaning more recurring revenue from classes. We calculate your specific ROI during discovery, factoring in your member size and current pain points, so you know exactly when it'll pay off.
How do you ensure the AI understands our members' fitness journeys?
Fitness is personal, and so is our approach. We train the AI on your anonymized data—like session history, goals from intake forms, and even wearable integrations if you have them—to deliver tailored insights. For example, it might flag a member skipping strength training and suggest a motivational nudge. This isn't generic; it's built to mimic how a great trainer spots needs. We've helped wellness centers personalize like this, resulting in 30% higher engagement. Privacy is key—we comply with all regs, and you control the data every step.
Can we scale this as our gym grows or adds new services?
Yes, scalability is baked in. Unlike rigid no-code tools, our systems use robust frameworks that handle growth—from 100 to 1,000 members or adding services like personal training apps. If you expand to multiple locations, we extend the automation across sites without starting over. A client gym did just that, going from one studio to three, and their system adapted in weeks, maintaining efficiency. We design with your future in mind, including modular features you can activate as needed, ensuring it evolves with your business.
What if we're not tech-savvy—how hands-off is the setup?
Let's be honest, gym owners are experts in fitness, not code. That's why we handle 100% of the build and integration—you just share your challenges, like tracking drop-ins or managing waitlists. Our team deploys everything remotely, with simple training sessions that take under an hour. Post-launch, it's plug-and-play via a clean dashboard, and we offer support to tweak as you go. Studios we've worked with, even small ones without IT staff, were up and running in days, focusing back on what they love: creating great member experiences.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.