Stop Losing Hours to Manual Dispatch and Compliance Chasing AI Automation That Delivers Real-Time Efficiency
Trucking fleets waste up to 25 hours per week on repetitive tasks like route logging and driver paperwork. Our custom AI systems cut that in half, boosting ROI by 300% within the first year through streamlined operations and error-free tracking.
Join 150+ businesses with 40% faster load assignments
The "Operational Bottleneck" Problem
Manual route planning using outdated TMS software delays deliveries by up to 2 hours per load and inflates fuel costs by 15-20% due to inefficient backhauls
Error-prone driver logs lead to HOS violations and hefty fines
Fragmented load tracking via disparate ELD and telematics systems causes miscommunications across depots, leading to 10-15% shipment errors
Paper-based maintenance scheduling disrupts fleet uptime
Delayed invoice processing from paper manifests slows cash flow from hauls, extending DSO by 45 days and tying up working capital
Inaccurate load forecasting based on static spreadsheets results in empty backhauls, reducing asset utilization to under 70%
Custom AI Automation Built for Your Fleet's Workflow
With over a decade in logistics AI, we've engineered solutions that have saved trucking firms millions in operational waste
Why Choose Us
At AIQ Labs, we don't deploy off-the-shelf bots. We build enterprise-grade AI tailored to your trucking operations—from integrating ELD data with dispatch software to automating compliance checks. Imagine your fleet running like a well-oiled convoy: seamless, predictive, and error-free. Our engineers dive into your exact routes, driver schedules, and carrier networks to craft a unified system that replaces subscription sprawl with owned, scalable intelligence. Short on time? We handle the heavy lifting, delivering a production-ready platform that adapts as your business hauls forward.
What Makes Us Different:
Quantifiable Gains That Drive Your Bottom Line
Slash Dispatch Time by 40%
Slash Dispatch Time by 40%: Our AI integrates with your TMS to automate load assignments and dynamic route optimization using real-time traffic and weather data, freeing dispatchers from hours of manual spreadsheet juggling. Fleets report 15-20 hours saved weekly on cross-dock planning, translating to a 300% ROI in under six months through faster LTL turnarounds and reduced dispatcher overtime shifts.
Boost Fuel Efficiency 25%
Boost Fuel Efficiency 25%: Like an advanced GPS that anticipates traffic jams and border delays before they hit, our custom ML models analyze historical ELD data, real-time telematics, and weather APIs to suggest optimal paths compliant with HOS rules. This cuts idle time at shipper facilities and empty backhauls, with clients seeing immediate 10-15% drops in diesel spend per mile and a productivity surge from reliable ETAs that reduce demurrage fees.
Cut Compliance Fines by 90%
Cut Compliance Fines by 90%: Manual HOS logging via paper logs is a ticking time bomb for ELD mandate violations. We automate driver logs with AI-powered alerts and integrate with DVIR (Driver Vehicle Inspection Reports), ensuring every shift complies with FMCSA regs. One regional fleet avoided $50K in penalties last quarter alone during a surprise audit, while gaining peace of mind, faster IFTA reporting, and streamlined insurance renewals.
What Clients Say
"Before AIQ Labs, our dispatch team spent mornings untangling reefer route conflicts by hand using Excel—it was chaos during holiday peak seasons with temp-controlled loads. Now, the AI handles assignments overnight via TMS integration, and we've shaved two days off our billing cycle for produce hauls. Last month, we saved 18 hours on paperwork alone, and our drivers love the accurate ETAs that prevent detention at receivers."
Mike Harlan
Operations Manager, Midwest Freight Lines (Specializing in Refrigerated LTL Shipping)
"We were bleeding cash on backhauls because our forecasting was guesswork from outdated load boards. AIQ built a system that pulls from our TMS, weather APIs, and carrier rate indexes, predicting spot market loads with 85% accuracy for dry van fleets. In the first three months, empty miles dropped 30% on our OTR routes, and revenue per truck jumped 18% without adding rigs or facing capacity shortages."
Sarah Kline
Fleet Director, CrossCountry Carriers (National Dry Van and Flatbed Operator)
"Compliance audits used to take weeks of digging through paper HOS logs and scattered DVIR forms. Their AI automates it all with real-time flagging via ELD sync, even predicting fatigue risks from telematics data. We passed our last FMCSA inspection with zero findings on a 50-truck fleet, saving us from a potential $20K fine and cutting audit prep time by 70%. It's like having an extra compliance officer who never sleeps."
Tom Reyes
Safety and Compliance Coordinator, Horizon Trucking (Regional Tanker Hauler)
Simple 3-Step Process
Discovery and Mapping
We audit your current workflows, from dispatch to maintenance, identifying bottlenecks like manual ELD entries. This tailored assessment ensures our AI fits your fleet's unique routes and regs.
Custom Build and Integration
Our engineers code a unified AI platform, linking your TMS, GPS trackers, and accounting tools. No fragile no-code hacks— just robust, scalable automation that owns your data.
Deployment and Optimization
We roll out the system with minimal disruption, then monitor and refine based on your live data. Expect 20% efficiency gains in week one, scaling to full ROI as your operations hum smoothly.
Why We're Different
What's Included
Common Questions
How does AI automation integrate with my existing TMS like Samsara or Motive?
We start by mapping your current TMS setup, then build custom two-way API connections that pull in real-time data like vehicle locations and driver hours without disrupting operations. For a recent trucking client, this meant syncing Samsara telematics directly into our AI dispatch engine, automating route adjustments and cutting manual checks by 50%. Our engineers handle all compatibility testing, ensuring zero downtime during rollout. Unlike generic tools, our solutions are coded to your specific workflows, so if your TMS updates, we adapt the integration proactively. This creates a single source of truth, reducing errors in load assignments and compliance reporting. Expect full integration in 4-6 weeks, with ongoing support to keep it seamless as your fleet grows.
What kind of time savings can a mid-sized trucking company expect?
Based on our work with fleets of 50-200 trucks, clients typically reclaim 15-25 hours per week from tasks like manual routing and log reviews. One regional hauler saved 20 hours weekly on dispatch alone, redirecting staff to customer outreach and boosting on-time deliveries by 35%. Our AI handles repetitive chores—think auto-generating DOT reports or flagging maintenance needs—freeing your team for high-value decisions. ROI kicks in fast: a 300% return within the first year through lower fuel costs and fewer fines. We quantify this upfront with a custom audit, projecting savings based on your volume of runs and current pain points. It's not just time; it's turning wasted hours into revenue-generating miles.
Is this AI compliant with FMCSA and DOT regulations?
Absolutely—compliance is non-negotiable in trucking, so we design every system to meet FMCSA standards, including HOS tracking and electronic logging mandates. Our AI automates logbook entries from ELD feeds, flags violations in real-time, and generates audit-ready reports. A client facing recurring fines integrated our solution last year and passed three surprise inspections flawlessly, avoiding $45K in penalties. We use secure, encrypted data handling to protect sensitive info, and our builds include customizable alerts for things like driver fatigue or over-hours. Unlike basic apps, we tailor to your operation's specifics, like regional regs or cross-border hauls. Post-deployment, we provide quarterly reviews to ensure ongoing adherence as rules evolve.
How much does custom AI automation cost for a trucking fleet?
Costs vary by fleet size and complexity, but for a 100-truck operation, expect $50K-$150K for a full build, with payback in 6-12 months via efficiency gains. This covers discovery, custom coding, integration, and three months of optimization—far less than the $200K+ annual hit from manual inefficiencies and subscriptions. We break it down transparently: no hidden fees, and you own the system outright, ditching ongoing SaaS costs that average $10K/year per tool. One fleet we worked with invested $80K and recouped it through 25% fuel savings and 40% faster dispatching. We offer a free consultation to model your exact ROI, factoring in your current tools and bottlenecks like deadhead runs.
Can this scale if my trucking business expands routes or adds drivers?
Yes, our AI is built scalable from day one, using modular code that handles growth without rebuilds. For a client expanding from 75 to 150 trucks, we added new route modules and driver onboarding automations in just two weeks, maintaining 99% uptime. The system learns from your data—predicting peak-season loads or integrating new carriers seamlessly. Unlike rigid no-code platforms that cap at certain volumes, our enterprise-grade architecture supports unlimited scaling, from local hauls to national fleets. We include performance monitoring to proactively optimize as you add rigs, ensuring efficiency doesn't dip. Bottom line: it grows with you, turning expansion into a profit engine rather than a headache.
What if I'm already using multiple logistics apps—will this replace them?
We don't force replacements; instead, we unify your stack into one owned AI hub, eliminating the 'subscription chaos' of juggling apps like separate cargo manifests. For a fleet using both Trimble and QuickBooks, we integrated everything into a custom dashboard that automates data flow— no more manual exports. This cut their tool count from 12 to one core system, saving $15K yearly in fees while boosting accuracy. If an app adds value, we enhance it; otherwise, our AI takes over tasks like automated invoicing. The result? A single, tailored platform that feels like it was always yours, reducing integration breaks that plague 60% of logistics ops.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.