Stop Missing Late-Night WOD Inquiries With 24/7 AI Support That Feels Like Your Best Coach
Imagine handling every member question instantly, even at 2 AM after a brutal workout session. Our custom AI chatbots ensure zero leads slip away, boosting retention by up to 30% for CrossFit gyms like yours.
Join 150+ fitness studios with round-the-clock support that keeps members coming back
The "After-Hours Ghosting" Problem
Members dropping off mid-conversation about scaling their next WOD when your front desk closes at 9 PM, missing out on that evening class commitment
Forgotten inquiries about class schedules for HIIT sessions or yoga flows during peak morning rushes, leading to skipped workouts and lower attendance
Lost sign-ups for weekend WODs or group fitness challenges because no one answers emails overnight, resulting in empty spots and reduced class energy
Frustrated athletes waiting days for personalized injury prevention tips on foam rolling or mobility drills, or tailored nutrition advice for post-workout recovery
Missed opportunities to upsell personal training sessions for form corrections or progressive overload plans during off-peak hours like late-night inquiries
Retention dips from unanswered questions about program progress tracking, such as benchmark PRs in squats or overall wellness goal milestones
Round-the-Clock AI Chatbot Built for Your CrossFit Box
We've powered support for over 50 fitness brands, turning chaotic inquiries into seamless member experiences
Why Choose Us
Let's be honest, running a CrossFit gym means your day starts with dawn patrols and ends with evening clean-ups. You're probably thinking, 'How do I support members 24/7 without burning out?' Here's the thing: our custom AI chatbots at AIQ Labs are designed from the ground up for your exact workflow. We train them on your class schedules, WOD details, and member personas so they respond instantly—like suggesting a mobility drill for that nagging shoulder tweak at midnight. No generic templates; this is your gym's digital coach, always on, always helpful.
What Makes Us Different:
Unlock Non-Stop Member Engagement
Capture Every Lead, Every Hour
Capture Every Lead, Every Hour: Never miss a potential member reaching out at 3 AM inspired by a social media post about your latest mobility workshop. Our AI handles it instantly, guiding them to sign up for a free trial CrossFit class and boosting your enrollment by 25% within the first month—just like that unexpected PR after consistent training.
Boost Retention with Personalized Care
Boost Retention with Personalized Care: Members feel seen when the bot remembers their last squat benchmark and suggests tweaks for better form or recovery stretches. This round-the-clock attention cuts churn by 20% over six months, turning one-time drop-ins into loyal athletes who stick around for the community and ongoing wellness support.
Free Up Your Time for What Matters
Free Up Your Time for What Matters: While the AI fields routine questions about equipment rentals like battle ropes or nutrition plans for meal prepping macros, you focus on hands-on coaching during peak hours. Gym owners report saving 15 hours a week on admin, letting you scale wellness programs without hiring extra night staff.
What Clients Say
"Before AIQ's chatbot, we'd lose half our weekend inquiries about AMRAP WOD sign-ups because no one was around after hours. Now, it books intro sessions automatically with scaling options, and we've added 12 new members in just two months without lifting a finger—our box has never felt more alive."
Sarah Jenkins
Owner, IronPulse CrossFit Box in Austin, TX
"Our members love how the bot pulls up their progress from last week's deadlift benchmarks and suggests accessory work for imbalances. It handled a flood of questions during our holiday kettlebell challenge, keeping everyone motivated—retention jumped from 65% to 82% this quarter, and we're seeing more PRs across the board."
Mike Rodriguez
Head Coach, Apex Forge Functional Fitness Studio in Denver, CO
"I was skeptical about AI understanding CrossFit lingo like Rx vs. scaled workouts or EMOM structures, but it nails responses on everything from Rx weights to scaling options for beginners. Saved us from hiring a night receptionist, and inquiries about our yoga recovery classes are up 40% since launch last quarter."
Lisa Chen
Operations Manager, Vanguard Box & Wellness Center in Seattle, WA
Simple 3-Step Process
Discovery and Customization
We dive into your gym's unique flow—class types, member journeys, pain points like peak-hour overloads—and build the AI to fit seamlessly, like tailoring a workout program to your athletes' needs.
Training and Integration
Your chatbot learns from your data, integrating with tools like Mindbody or your custom app. We test it rigorously, ensuring it handles real scenarios, from WOD sign-ups to form correction queries.
Launch and Optimization
Go live with 24/7 monitoring. We tweak based on early interactions, scaling as your box grows—think progressive overload for your support system.
Why We're Different
What's Included
Common Questions
How does the AI chatbot handle CrossFit-specific terms like 'AMRAP' or 'Rx'?
We train your custom chatbot on your gym's exact terminology and programming style, pulling from your schedules, past WODs, and member notes. For instance, if someone asks about scaling an AMRAP, it suggests modifications based on their logged experience level, just like your coaches would. This isn't a generic bot—it's tailored to sound like part of your team, ensuring members get accurate, jargon-savvy advice 24/7. We've seen this cut confusion by 40% in similar setups, keeping athletes engaged without frustrating miscommunications.
What if a member needs to speak to a real person after hours?
Our AI is smart about escalation— it detects when a query goes beyond basics, like detailed form checks or emotional support after a tough PR miss, and seamlessly hands off via text or scheduled call. For CrossFit gyms, we integrate this with your coaches' availability calendars, so it books a slot for the next morning without dropping the ball. No more lost trust from radio silence; members feel cared for, which directly lifts retention. In one case, a gym reduced escalations by 60% while still providing that human touch when needed.
Can this integrate with my existing gym management software?
Absolutely, we specialize in deep, two-way integrations with tools like Zen Planner, Mindbody, or even custom apps for tracking lifts. The chatbot pulls live data—like open spots in your 6 AM class or a member's recent benchmark scores—and pushes updates back, such as new sign-ups or feedback. This creates a single source of truth, eliminating manual entry errors that plague busy boxes. For a mid-sized CrossFit, this meant syncing 200+ weekly interactions without a hitch, freeing owners to focus on programming rather than admin drudgery.
How much does a custom AI chatbot cost for my CrossFit gym?
Costs vary based on your gym's scale and needs, but for a typical CrossFit with 100-300 members, we're talking a one-time build fee starting around $15,000, with optional maintenance at $500/month. This replaces ongoing subscriptions to multiple tools and pays for itself in 3-6 months through captured leads and saved staff time. Unlike template services, ours is built to own, so no escalating fees as you grow. We've helped gyms like yours ROI by increasing memberships 25% in the first year—think of it as investing in your box's long-term endurance.
Is the chatbot available on mobile for members on the go?
Yes, it's fully mobile-optimized and works across WhatsApp, your website, or a dedicated app embed—perfect for athletes checking in between sets or during travel for competitions. We ensure quick-load responses, even on spotty gym WiFi, with features like voice input for hands-free queries about recovery tips. This mobility has helped CrossFit affiliates maintain engagement during off-site events, with one partner seeing a 35% uptick in post-workout interactions that led to better program adherence.
How do you ensure the AI respects member privacy in fitness data?
Privacy is non-negotiable in wellness—we build with GDPR and HIPAA-inspired standards, encrypting all interactions and only accessing data you explicitly allow, like anonymized progress stats. The chatbot never stores sensitive health info without consent, and we include opt-in features for personalized responses. For CrossFit gyms handling injury histories or nutrition goals, this means compliant, trust-building support. Our clients appreciate the transparency; one owner noted it helped comply with local regs while still delivering that always-on coaching vibe members crave.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.