Stop Missing Late-Night WOD Inquiries AI Phone System Always Ready to Crush Calls
Imagine your CrossFit gym's phone ringing at 10 PM with a potential member asking about tomorrow's class—our 24/7 AI handles it instantly, booking spots and boosting retention without you lifting a finger. No more after-hours gaps costing you sign-ups.
Join 250+ fitness studios with round-the-clock lead capture
The "After-Hours Blackout" Problem
Prospects ghosting after hours when your front desk is dark, missing out on those 10 PM inquiries about beginner-friendly CrossFit onboarding
Coaches overwhelmed by constant phone checks during peak WOD times, pulling focus from spotting heavy lifts or cuing proper form
Missed opportunities from night owls searching for CrossFit classes
Retention dips when injured members can't get quick advice on mobility drills or foam rolling post-closing after a tough metcon
Scaling pains as your box grows but call handling doesn't keep up
Scaling pains as your box grows from 50 to 150 members but call handling doesn't keep up with inquiries about class packs or nutrition coaching
Our Custom-Built AI Phone System for CrossFit Gyms
We've powered over 150 fitness operations with voice AI that feels like a dedicated coach—always on, always sharp
Why Choose Us
Let's be honest, running a CrossFit gym means your days are packed with programming, coaching, and community building. But what about that 2 AM call from someone ready to join? Our AI voice agents step in as your round-the-clock box buddy. We build them from the ground up, integrating seamlessly with your member management system to handle inquiries, book WODs, and even suggest personalized programming. No more voicemail purgatory. You're probably thinking, 'Can it really sound human?' It does—trained on CrossFit lingo, it chats like a fellow athlete, turning callers into committed members while you rest.
What Makes Us Different:
Unlock 24/7 Member Magnetism for Your Box
Never Miss a Pumped-Up Prospect
Never Miss a Pumped-Up Prospect: Picture this: A night-shift nurse calls at 2 AM, hyped for her first AMRAP workout. Our AI qualifies her fitness level, books a free intro class with scaling options, and syncs it to your Mindbody calendar—resulting in 30% more sign-ups from off-hours without extra staff, often turning skeptics into loyal members within a week.
Boost Retention with Instant Support
Boost Retention with Instant Support: When a member tweaks their shoulder after a high-rep snatch session and texts at 9 PM, the AI delivers personalized warm-up tips, suggests a PT consult, or books a mobility class for the next day. This quick care keeps churn low, with CrossFit boxes seeing 25% higher retention rates and fewer dropouts from nagging strains.
Scale Your Community Without Scaling Headaches
Scale Your Community Without Scaling Headaches: As your box explodes from 50 to 200 members, our enterprise-grade AI handles the call volume surge effortlessly during peak registration periods for hero WODs. It integrates with your Zen Planner app for real-time updates on class availability and member progress, ensuring smooth growth and capturing every opportunity for add-on services like personal training.
What Clients Say
"Before AIQ's system, we'd lose half our evening leads to voicemails no one checked till morning—especially after those intense partner WODs. Now, it's booking 15 extra free trials a month from late-night searches; our 6 AM class is always full with 25 spots taken, and retention's up 20% because members get instant advice on recovery protocols anytime."
Sarah Jenkins
Head Coach, IronPulse CrossFit
"I was skeptical about AI handling CrossFit specifics, but it nails questions on programming like Fran benchmarks and even suggests scaling options for beginners with limited overhead press strength. We've cut missed calls by 90% during burpee-heavy class sign-ups and added 12 new members in the first two months, many sticking for ongoing nutrition guidance."
Mike Rivera
Owner, Apex Forge Gym
"Late-night inquiries used to slip through, especially weekends when weekend warriors hunt for open gym slots. This AI caught a group of three corporate folks looking for team-building WODs at 11 PM—turned into a weekly 45-minute slot with custom programming. It's like having an extra coach who never sleeps, boosting our group class revenue by 15%."
Lisa Chen
Operations Manager, Summit Strength CrossFit
Simple 3-Step Process
Discovery Deep Dive
We chat about your box's unique flow—from WOD scheduling to member onboarding—and map how 24/7 AI fits without disrupting your vibe.
Custom AI Build-Out
Our engineers craft your voice agent with CrossFit smarts, integrating it directly into your systems for seamless, instant action on calls.
Launch and Optimize
Go live with testing, then tweak based on real calls—ensuring it captures every lead and scales as your community grows stronger.
Why We're Different
What's Included
Common Questions
How does the AI handle specific CrossFit questions like scaling workouts?
Our AI is custom-trained on CrossFit methodologies, so it can explain Rx vs. scaled options, suggest modifications for beginners, or even recommend warm-ups based on the caller's experience level. For instance, if someone calls about joining but mentions a knee issue, it pulls from your programming guidelines to book a safe intro session and flag it for your coach. We've seen this reduce no-shows by addressing concerns upfront. It's not a generic bot—it's built to sound like a knowledgeable box mate, ensuring callers feel confident and engaged right away.
What if a call needs a human touch, like detailed membership pricing?
The AI is smart enough to recognize when a conversation gets nuanced, like haggling over family plans or long-term commitments. It seamlessly transfers the call to your on-duty coach or schedules a callback for the next day, all while capturing the lead details in your system. In one gym we worked with, this handoff feature turned 40% of complex inquiries into signed contracts within 24 hours. You're in control—we set the thresholds based on your preferences, so it never feels robotic.
Can this integrate with my existing gym management tools?
Absolutely. We design deep, two-way integrations with tools like Mindbody, Vagaro, or even custom apps, so bookings, payments, and member profiles update in real-time. No more double-entry headaches after a busy call night. For a CrossFit box we built this for, it synced 200+ monthly reservations automatically, freeing up admin time for what matters: building community. If your setup is unique, we handle that too—our engineers ensure everything flows smoothly from the first call.
Is the AI available during high-traffic times like New Year's resolutions?
Yes, it's built on scalable architecture that handles spikes without breaking a sweat—think 10x call volume during peak seasons. Unlike traditional lines that queue up, our AI responds instantly, qualifying leads and booking spots even at 100 calls per hour. A client gym saw their January sign-ups double because no one waited on hold. We monitor and auto-scale resources, so your box stays responsive as motivation surges hit.
How secure is this for handling member health or payment info?
Security is non-negotiable, especially with sensitive fitness data. We use enterprise-grade encryption, comply with HIPAA where needed for injury chats, and ensure all calls are logged securely without storing unnecessary details. Payments? The AI guides to secure portals but never handles cards directly. Gyms using our system report zero breaches, and we provide full audit trails for peace of mind. It's designed to protect your community's trust while keeping operations humming.
What's the setup time for getting this running in my gym?
Most CrossFit boxes are up and running in 2-4 weeks, depending on integrations. We start with a quick audit of your current phone setup, build the AI in parallel, and test with simulated calls—like a prospect asking about Olympic lifting classes. One owner went live in under three weeks and immediately captured a weekend inquiry that led to five new members. Post-launch, we stick around for tweaks, ensuring it fits your box's rhythm perfectly.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.