Stop Missing Late-Night Sign-Ups With AI Voice Agents That Work Around the Clock
Imagine never dropping a lead after your last class ends. Our custom AI voice agents handle calls 24/7, booking spots for your next WOD or answering questions on nutrition plans—instantly boosting your gym's retention by capturing every opportunity, even at 2 AM.
Join 150+ fitness studios with round-the-clock support that never sleeps
The "After-Hours Blackout" Problem
Prospects calling after your 8 PM close about evening bootcamp spots get stuck in voicemail hell, leading to lost memberships and empty classes
Coaches overwhelmed during peak hours with mobility class inquiries, missing chances to book private CrossFit sessions for technique tweaks
Weekend warriors inquiring about Saturday morning hero WOD schedules get delayed responses, cooling their enthusiasm for joining the box
Nutrition or recovery questions from members about post-workout foam rolling or meal prep go unanswered overnight, hurting retention and program adherence
Drop-in athletes from out of town call during off-hours about yoga flow availability and bail if no one picks up, missing out on transient revenue
Referral calls from current members during family time about buddy passes for group fitness get forgotten, stalling community growth and word-of-mouth sign-ups
Our Custom-Built AI Voice Agents for CrossFit Gyms
We've powered voice AI for over 50 fitness spaces, turning chaotic call volumes into seamless member experiences
Why Choose Us
Let's be honest, running a CrossFit gym means your phone rings at the worst times—like right after a brutal AMRAP when everyone's wiped. Here's the thing: our AI voice agents from AIQ Labs are custom-engineered for your exact setup. We integrate them with your booking software, member database, and even your nutrition tracking tools. No off-the-shelf nonsense. You're probably thinking, 'Will it sound like a robot?' Nope. It chats like your most enthusiastic coach, handling everything from 'What's the 6 PM WOD?' to booking a mobility session. Built from the ground up, it's your gym's always-on front desk, tailored to keep athletes engaged and coming back.
What Makes Us Different:
Unlock 24/7 Member Magic Without the Hassle
Never Miss a Motivated Athlete
Never Miss a Motivated Athlete: Your AI agent fields calls anytime, qualifying leads on the spot—like booking a trial for that 10 PM caller hyped for their first AMRAP workout. We've seen CrossFit boxes capture 30% more sign-ups from after-hours inquiries within the first month, turning potential drop-offs into loyal members who stick around for progressive overload programs.
Boost Retention Through Instant Support
Boost Retention Through Instant Support: Members get quick answers on class scaling or injury tips like proper deadlift form, even at midnight. This builds trust, like a coach who's always in your corner. One wellness center reported a 25% retention uptick after our agent started handling routine queries in the first quarter, freeing coaches to focus on high-touch motivation during HIIT sessions.
Streamline Operations Like a Well-Programmed Workout
Streamline Operations Like a Well-Programmed Workout: Automate bookings and reminders for yoga or spin classes, reducing no-shows by 40% through calendar syncs. It's like having an extra coach who never tires—studios using our system cut admin time by 15 hours a week over six months, letting you pour energy into community challenges and personalized nutrition coaching.
What Clients Say
"Before AIQ's voice agent, we'd lose so many weekend inquiries—folks calling Saturday mornings about our hero WODs like Murph just to hit voicemail and sign up elsewhere. Now, it books them right away for the next session, and we've added 12 new members in the last quarter without hiring extra staff. It's a game-changer for our small 50-member box, keeping our community thriving."
Sarah Jenkins
Owner, IronForge CrossFit
"Our members often ask about scaling options late at night after work, like modifying thrusters for knee issues. The AI handles it perfectly, even suggesting alternatives based on their past Open workout data. Retention jumped from 72% to 88% in three months—finally, tech that gets the CrossFit vibe without feeling scripted, just like our in-person coaching."
Mike Rivera
Head Coach, Apex Strength Gym
"Dealing with drop-ins during travel seasons was chaos; calls came in at odd hours about our Olympic lifting seminars, and we'd follow up too late, losing spots. This agent qualifies them instantly, checks availability, and integrates with our Mindbody app. We've filled 20 extra spots per month in peak summer, and my coaches aren't bogged down by phone duty anymore—pure efficiency."
Lisa Chen
Operations Manager, Vanguard CrossFit
Simple 3-Step Process
Discovery and Customization
We dive into your gym's flow—your class schedules, member pain points, and tools—to design an AI agent that fits like a custom lifting belt. No templates here; it's built for your CrossFit community.
Integration and Training
Our team wires it into your systems, training the voice on real CrossFit scenarios so it sounds authentic, from explaining burpee variations to checking availability for partner workouts.
Launch and Optimization
Go live with monitoring— we tweak based on call data, ensuring it evolves with your gym's growth, like progressing from beginner to Rx-level performance.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle CrossFit-specific terms like 'AMRAP' or 'Rx'?
We train it exclusively on your gym's language and real call transcripts, so it understands and uses terms naturally. For instance, if someone asks about scaling a workout, it can suggest modifications based on your standard programming—like dropping to knee push-ups for beginners. This isn't generic; we customize the knowledge base with your WOD details, ensuring responses feel like they're coming from a coach who's been in the box. Over time, it learns from interactions to get even better, helping maintain that authentic CrossFit energy without confusing newcomers.
What if a caller needs to speak to a real person during off-hours?
Our agent is smart about escalation—it qualifies the inquiry first, like noting urgency for an injury question, then offers to schedule a callback or connect via text. For true emergencies, it routes to your on-call coach. We've designed this for fitness pros who value personal touch; in one setup, it handled 80% of calls independently but flagged the rest seamlessly. You're in control—set rules for what triggers a handoff, ensuring members feel supported around the clock without pulling you from family time.
Will this integrate with my existing gym software?
Absolutely, we build deep, custom integrations tailored to tools like Mindbody, Zen Planner, or even custom apps for tracking PRs. The agent pulls real-time data for availability checks or member history, then pushes bookings directly—no manual entry. For a CrossFit gym, this means instant updates to your class roster during a call. We've done this for dozens of boxes, reducing errors that lead to overbooked sessions. It's all owned by you, so no brittle APIs that break with updates; we handle the maintenance for a smooth, unified workflow.
How much does it cost to set up for a small CrossFit gym?
Costs vary based on your needs, but for a typical 100-member box, setup starts around $5,000-$8,000 for custom build and integration, with minimal ongoing fees since you own the system. This covers training on your specific classes and scaling options. Compare that to hiring a part-time receptionist at $15/hour—you're looking at savings from day one by capturing leads 24/7. We offer a free consultation to scope your exact setup and provide a precise quote, focusing on ROI like added memberships from after-hours captures.
Can the AI handle nutrition or recovery inquiries for members?
Yes, we customize it to reference your gym's resources, like suggesting post-WOD recovery tips from your partnered nutritionist or checking supplement stock. It won't give medical advice but can guide to your programs or schedule consults. For retention-driven gyms, this is huge—members feel cared for, like when it reminds a regular about their mobility session. We base responses on your provided guidelines, ensuring accuracy and compliance. One client saw a 15% drop in churn after adding this feature, as it kept athletes engaged between workouts.
Is the voice agent secure for handling member data?
Security is non-negotiable, especially with health info in fitness. We use enterprise-grade encryption, comply with GDPR and HIPAA where applicable, and store data only as needed for your operations. Calls are transcribed securely, and access is role-based—coaches see only relevant details. Unlike cloud rentals, our owned systems mean you control everything, with audit logs for peace of mind. We've deployed this in regulated spaces before, so for your CrossFit gym, it protects PR tracking or injury notes without exposing vulnerabilities.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.