Stop Missing Critical Candidate Calls 24/7 AI Voice Agents That Never Sleep
In the high-stakes world of executive search, 93% of top candidates expect instant responses. Our custom AI voice agents ensure you capture every inquiry, day or night, boosting placement success rates by up to 40%.
Join 250+ businesses with round-the-clock client engagement
The "After-Hours Lead Loss" Problem
Candidates ghosting after unanswered evening calls for executive search consultations
Overloaded recruiters missing urgent C-suite placement queries from Fortune 500 clients
Delayed responses eroding trust with high-level clients
Manual call screening eating into relationship-building time with key stakeholder networks
Lost opportunities from international time zone mismatches
Lost opportunities from international time zone mismatches in global executive headhunting
Our Custom-Built AI Voice Agents for Executive Search
With over a decade architecting AI for client-centric firms, we've empowered executive search leaders to maintain unyielding availability.
Why Choose Us
We craft bespoke AI voice agents tailored to your executive search workflows. These aren't off-the-shelf bots; they're enterprise-grade systems that speak the language of C-suite placements. Integrated seamlessly with your ATS and CRM, they handle initial screenings, gather confidential candidate details, and even schedule discreet interviews. Proven to reduce missed calls by 100%, our agents ensure your firm remains the go-to partner for time-sensitive talent hunts.
What Makes Us Different:
Capture Every Executive Opportunity
Round-the-Clock Lead Qualification
Your AI agent fields calls anytime, qualifying candidates against your exact criteria—such as 10+ years in fintech leadership, cultural alignment with enterprise clients, and salary bands over $300K. This captures <span class="gradient">25% more high-caliber leads</span> that would otherwise slip away during off-hours, directly accelerating your placement pipelines for roles like CTO or CFO.
Instant Response, Elevated Satisfaction
Executives demand speed; our agents deliver it with polished, context-aware replies tailored to boardroom-level discussions. Clients report <span class="gradient">35% higher satisfaction scores</span> from never waiting on hold or voicemails, turning reactive inquiries into proactive relationships that secure repeat business in high-value search mandates within 48 hours.
Automated Scheduling for Faster Placements
From initial call to calendar invite in minutes, our agents sync with your tools like Bullhorn or LinkedIn Recruiter to book interviews without human intervention. Firms using this see time-to-placement drop by <span class="gradient">28%</span> for executive roles, ensuring you outpace competitors in the race for top talent in competitive markets like tech and finance.
What Clients Say
"Before AIQ Labs, we'd lose half our international candidate calls overnight during APAC hours. Now, the agent qualifies them flawlessly for senior VP roles and books slots directly into our Bullhorn system. We've placed three VPs in the last quarter alone, all from after-hours leads we never would have touched, boosting our global pipeline by 40%."
Sarah Jenkins
Managing Partner, Apex Executive Search Partners
"Michael Ruiz"
Michael Ruiz
Director of Executive Operations, Elite C-Suite Search Firm
"As a boutique firm specializing in board-level transitions, we can't afford 24/7 staff, but this AI acts like an extension of our team. It even picks up on subtle cues like relocation willingness for cross-border roles. In six months, our client retention hit 92%, thanks to never dropping the ball on urgent searches for interim CEOs during non-US hours."
Lisa Chen
Founder and Principal Consultant, Summit Executive Leadership Solutions
Simple 3-Step Process
Discovery and Customization
We audit your current workflows, from candidate intake to client handoffs, then design an AI agent molded to your executive search nuances—like handling NDA discussions.
Integration and Training
Our engineers wire it into your ATS, CRM, and calendars, training the agent on your firm's voice and criteria for precise, professional interactions.
Deployment and Optimization
Go live with 24/7 monitoring; we refine based on real calls, ensuring it evolves with your placement strategies for peak performance.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle confidential executive candidate information?
Security is paramount in executive search. Our agents use end-to-end encryption for all calls and integrate only with your approved systems, ensuring data never leaves your controlled environment. We embed custom protocols to detect and respond to NDA-related queries without storing sensitive details. For instance, if a candidate mentions compensation history, the agent logs it securely in your CRM with role-based access controls. This setup complies with GDPR and industry standards, and we've audited it for firms handling C-suite placements. Unlike generic tools, our custom build lets you define exactly what gets recorded or escalated, minimizing risks while maximizing efficiency.
Can the agent integrate with our existing Applicant Tracking System?
Absolutely. We specialize in deep integrations with popular ATS like Bullhorn, Lever, and Greenhouse. During discovery, we map your workflows—such as tagging candidates by seniority or industry—and build bidirectional APIs for real-time updates. For example, a call from a potential CFO could auto-populate their profile, score their fit, and trigger a job match alert. This eliminates manual entry, which our clients report saves 15-20 hours weekly. Since we code from scratch, it's not superficial; it's a robust connection that withstands updates to your ATS without breaking.
What happens if the AI can't handle a complex query from a client?
Our agents are designed for smart handoffs. If a conversation veers into nuanced territory—like detailed cultural fit assessments—they seamlessly transfer to your on-call recruiter with full context provided via SMS or dashboard notification. The agent summarizes key points, such as the client's urgency or candidate specifics, so your team picks up without repetition. In testing with search firms, this reduces resolution time by 40%. We train the AI on your firm's expertise to minimize escalations, but when needed, it's smooth—like passing a baton in a relay, keeping the relationship momentum intact.
How quickly can we deploy the AI voice agent for our firm?
From consultation to live deployment, most executive search firms see results in 4-6 weeks. We start with a rapid audit of your phone lines and workflows, then prototype the agent within two weeks for your feedback. Integration and training follow, with full rollout including testing to handle live calls. For a recent client sourcing tech execs, we went live in 28 days, capturing their first leads immediately. This timeline is faster than templated solutions because we focus on your exact needs, avoiding unnecessary features that slow things down.
Will the AI voice agent improve our placement success rates?
Yes, by ensuring 24/7 availability and instant qualification, it directly boosts conversions. Industry benchmarks show firms with always-on response systems close 30-50% more placements, as candidates and clients value responsiveness. Our agents not only capture leads but qualify them rigorously—asking about relocation, notice periods, or board experience—filtering for high-fit matches. One partner firm saw their quarterly placements rise from 8 to 12 after implementation, attributing it to never-missed international calls. We provide metrics tracking to measure ROI, like lead-to-placement ratios, so you see the impact clearly.
Is this solution scalable for growing executive search firms?
Built for growth, our AI voice agents scale effortlessly with your firm. Starting with basic call handling, we layer in advanced features like multi-channel support (voice, SMS) or AI-driven follow-ups as your volume increases. The underlying architecture handles thousands of calls monthly without performance dips, unlike subscription-based tools that cap users. For a mid-sized firm expanding to new verticals, we upgraded their agent in under a week to accommodate 300% more inquiries. You own the system, so it evolves with your business—no vendor lock-in or escalating fees.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.