Stop Missing Prospective Students With AI Voice Agents Available 24/7
We understand the frustration of after-hours calls going unanswered, leaving eager language learners to competitors. Our custom AI voice agents ensure 100% call coverage, boosting enrollment by up to 35% without adding staff.
Join 250+ education providers with round-the-clock student support
The "After-Hours Enrollment" Problem
Prospective students calling after evening language classes or weekend workshops get voicemail, drifting to online platforms like Duolingo or Babbel
Overloaded admins juggling calls during peak registration, delaying personalized course advice
Missed opportunities for international callers in different time zones seeking immersion programs like ESL or corporate training certifications
Inconsistent responses to inquiries about CEFR language levels or vocational skill prerequisites, leading to mismatched student placements in courses
Staff burnout from handling routine queries, pulling focus from curriculum development and teaching
Staff burnout from handling routine queries about course syllabi or registration deadlines, pulling focus from curriculum development and teaching
Our Custom AI Voice Agents for Language Schools
With over 5 years building AI solutions for education providers, we've helped 50+ language schools turn inquiries into enrollments
Why Choose Us
We know the unique rhythm of language schools—busy days filled with classes, evenings quiet but full of potential from global callers. That's why we craft AI voice agents that act like your most empathetic receptionist, available round-the-clock. Trained on your course catalogs, placement tests, and cultural nuances, they handle everything from initial hellos in multiple languages to booking trial lessons. No more missed connections. We build these from the ground up, integrating directly with your student management system for a seamless flow.
What Makes Us Different:
Unlock 24/7 Enrollment Growth Without Extra Headcount
Never Miss a Global Learner
Imagine a student in Tokyo calling at midnight your time, eager for a 6-month Spanish immersion program. Our AI answers instantly in Japanese or English, assesses their CEFR level via quick questions, and books a spot—capturing opportunities that once slipped away and increasing enrollments by 40% within the first quarter of implementation.
Boost Student Satisfaction from the First Call
Short, friendly interactions guide callers through options like beginner conversational ESL classes or advanced TEFL certification prep, using empathetic scripting to address concerns about pacing. This personalized touch reduces drop-offs, with schools seeing a 25% rise in conversion rates as prospects feel heard and valued right away, leading to higher course completion rates.
Free Your Team for What Matters Most
Admins spend less time on phones screening for prerequisite knowledge, freeing up more hours for refining interactive lesson plans or mentoring new instructors. One community college redirected 15 hours weekly from call handling to developing hybrid curriculum modules, leading to 20% higher student retention and increased word-of-mouth referrals from alumni networks.
What Clients Say
"Before AIQ Labs, we'd lose half our evening inquiries about beginner Italian courses to unanswered calls during peak family hours. Now, our AI agent handles Italian and Mandarin starters seamlessly with natural voice responses, booking 12 extra trial sessions in the first month alone. It's like having a dedicated night-shift enrollment specialist who never tires."
Maria Gonzalez
Director, Lingua Viva Language Academy
"We were swamped during summer registration for our corporate English workshops—calls piling up while instructors prepped materials. The custom voice agent triaged everything from syllabus questions to payment options, integrating directly with our LMS enrollment software. Enrollment jumped 28% last summer, and our team finally breathes easier without the overtime stress."
David Chen
Operations Manager, Global Tongue Institute
"International students often called off-hours about visa-friendly MBA prep courses with flexible scheduling. The AI's multilingual responses in English, Spanish, and Arabic, plus instant calendar syncing for orientation sessions, cut our no-shows by 35%. It's transformed how we scale admissions without losing that personal, supportive school feel for diverse learners."
Elena Petrova
Enrollment Coordinator, Polyglot Pathways School
Simple 3-Step Process
Discovery and Customization
We dive into your school's workflow—course offerings, peak times, student personas—to design an AI agent that fits like a glove, not a one-size-fits-all script.
Build and Train
Our engineers craft the voice system with your data, training it on real scenarios like placement assessments or group class inquiries for natural, accurate interactions.
Deploy and Optimize
We launch with full integration to your systems, monitor performance, and tweak based on call insights—ensuring it evolves with your growing programs.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle different accents and languages for diverse students?
We train our AI on extensive datasets of global accents and your specific languages, like English, Mandarin, or Arabic, ensuring clear understanding. For a language school, it starts conversations in the caller's detected tongue, asks clarifying questions about their goals—say, conversational French for travel—and routes accurately. We've seen comprehension rates hit 95% in multicultural settings, reducing frustration and boosting trust from the first word. It's not just translation; it's contextual, like suggesting beginner vs. advanced tracks based on their responses.
Can the AI integrate with our existing student management software?
Absolutely. We custom-build two-way API connections to platforms like Moodle or your CRM, so when a prospect calls about Italian classes, the AI pulls availability, books the slot, and creates a profile instantly. No manual entry. One school integrated in under two weeks, cutting admin time by 20 hours monthly. We map your exact workflow first, ensuring data flows securely without disrupting your daily operations or student records.
What if a call needs a human touch, like discussing personalized learning paths?
The AI is smart enough to detect when—through sentiment cues or complex queries like 'I need certification for business German'—and seamlessly transfers to your team with full context: transcript, interests, and suggested next steps. It whispers a briefing to the human agent. This hybrid approach keeps things efficient; 70% of calls resolve fully automated, while the rest get warm handoffs, maintaining your school's personal feel without overwhelming staff.
How do we ensure the AI represents our school's unique teaching philosophy?
We collaborate closely to infuse your ethos—whether immersive methods or small-group focus—into the agent's responses. During setup, we review your materials and record sample interactions to mimic your tone. For instance, it can emphasize 'holistic language acquisition' over rote learning. Post-launch, we refine based on feedback, with one client adjusting for cultural sensitivity in just days, leading to higher satisfaction scores among international callers.
Is this solution scalable for growing language schools adding new branches?
Yes, designed for growth. The AI deploys across phone lines or VoIP systems effortlessly, handling increased volume as you open new locations. We build in modularity, so adding branches means updating configs, not rebuilding. A mid-sized school scaled from 200 to 800 monthly calls without hiccups, supporting their expansion into online hybrids. Costs stay predictable, tied to your needs, ensuring it supports scalable learning without proportional staff hires.
What kind of results can language schools expect in terms of enrollment impact?
Typically, schools see 25-40% enrollment uplift in the first 3-6 months by capturing after-hours and overflow leads. For example, it turns a casual inquiry into a booked placement test, with follow-up nudges via integrated SMS. We track metrics like call-to-enrollment ratio, providing dashboards for insights. Beyond numbers, it enhances student outcomes by ensuring timely guidance, leading to better course fits and higher completion rates.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.