Stop Missing Late-Night Inquiries from Aspiring Students AI Voice Agents That Work 24/7
Imagine a student calling at 10 PM about your next beginner kickboxing class—your AI agent answers instantly, books the trial session, and follows up. No more lost leads after hours, boosting your enrollment by 30% without hiring extra staff.
Join 150+ businesses with round-the-clock student engagement
The "After-Hours Blackout" Problem
Students calling after your dojo closes at 9 PM, only to hit voicemail and pivot to the competing kickboxing gym down the street, losing out on those eager white-belt enrollments
Overwhelmed black-belt instructors missing calls during peak gi and no-gi class times, leading to dropped inquiries about beginner adult jiu-jitsu programs and fading community growth
No quick responses to questions about upcoming belt testing schedules and rank promotions, causing frustration among parents and lost family enrollments in youth programs
After-hours gaps in handling rescheduling for kids' karate sessions due to family conflicts, resulting in higher member churn and empty spots in your junior black belt pipeline
Inability to instantly book trial classes for weekend warriors eyeing your high-intensity interval training (HIIT) taekwondo sessions, missing out on immediate revenue from drop-in fees
Struggling with multilingual inquiries from diverse communities interested in adaptive taekwondo for all ages, leading to unaddressed opportunities in inclusive wellness programs
Custom AI Voice Agents Built for Your Dojo's Rhythm
We've powered over 50 fitness operations with seamless AI integrations that feel like an extension of your team
Why Choose Us
Let's be honest—running a martial arts school means your phone rings at the worst times, like right in the middle of a sparring session. Here's the thing: our AI voice agents from AIQ Labs are custom-built to fit your exact workflow, not some off-the-shelf template. We train them on your class schedules, belt progression details, and even your school's unique philosophy, so they handle calls with the warmth of a sensei welcoming a new student. Available 24/7, they answer instantly, qualify leads like a pro, and integrate directly with your booking system. You're probably thinking, 'Will it really sound natural?' Absolutely—think of it as your dojo's tireless front desk that never punches out.
What Makes Us Different:
Unlock 24/7 Dojo Power Without the Overhead
Never Miss a Potential Student Again
Never Miss a Potential Student Again: Your AI agent fields calls round-the-clock, booking trial sessions for self-defense classes even at midnight—picture a night owl parent signing up their teen for that first Krav Maga intro. Schools using this see a 25% uptick in enrollments within the first quarter, turning curious callers into committed members who advance through the ranks for years.
Boost Member Satisfaction and Retention
Boost Member Satisfaction and Retention: Instant responses to questions about belt progressions or makeup classes for missed sparring sessions keep your community engaged and motivated. Imagine a parent getting immediate help rescheduling a missed kids' karate class—retention jumps as families feel supported, reducing no-shows by up to 40% and improving overall dojo attendance rates.
Capture Every Opportunity, Effortlessly
Capture Every Opportunity, Effortlessly: From qualifying leads for corporate team-building workshops focused on functional fitness to handling payment queries for post-class gear like rash guards, your agent works tirelessly 24/7. This frees your instructors to focus on perfecting techniques, while you capture revenue from after-hours leads—like weekend inquiries for yoga-infused taekwondo—that once slipped away.
What Clients Say
"Before AIQ's voice agent, we'd lose half our evening inquiries to voicemail during our busy after-class rush. Now, it books intro classes for kids' self-defense automatically—last month alone, we added 12 new families to our junior program, boosting our trial-to-enrollment rate by 30% without hiring extra staff."
Mike Chen
Owner, Dragon Fist Martial Arts Dojo in Seattle
"Our school was growing fast with back-to-back adult jiu-jitsu sessions, but after-hours calls about belt tests were killing our momentum. The AI handles everything from rank progression questions to rescheduling missed grappling classes, and our retention improved by 35% in just two months—it's like having a reliable assistant coach on duty 24/7."
Sarah Lopez
Head Instructor, Apex Jiu-Jitsu Academy in Austin
"I was skeptical about AI sounding human enough for our diverse taekwondo community, but it nailed our energetic studio vibe perfectly, even switching to Spanish for inquiries. We've cut missed calls to zero and seen a 20% bump in adult poomsae class sign-ups during off-hours—our weekend warrior trials are now booked seamlessly, worth every penny."
Raj Patel
Founder, Unity Taekwondo Wellness Center in Chicago
Simple 3-Step Process
Discovery and Customization
We dive into your dojo's schedule, class types, and member journey to build an AI agent tailored just for you—like crafting a custom kata.
Integration and Training
Your agent learns your voice, integrates with booking tools, and gets tested on real scenarios, ensuring smooth handoffs during peak hours.
Launch and Optimization
Go live with 24/7 coverage, then we monitor and tweak based on call data, refining it like perfecting a sparring technique for ongoing wins.
Why We're Different
What's Included
Common Questions
How does the AI voice agent handle peak-hour calls during classes?
Great question—your instructors shouldn't have to pause a takedown demo to answer the phone. Our AI agents are designed to manage all incoming calls independently, using natural language to greet callers, answer questions about your current promotions, and even book spots in upcoming sessions. If it's something nuanced, like a custom belt progression query, it seamlessly queues the call or sends a text follow-up. We've seen schools reduce instructor interruptions by 80%, letting them focus on teaching while the AI captures every lead. It's all integrated with your existing system, so no double-entry hassles. And yes, it sounds just like a friendly front-desk staffer who's always on duty.
Can it really book classes without mistakes?
Absolutely, and here's why it works so well for martial arts schools. The agent is trained on your exact schedule—think Tuesday nights for adult jiu-jitsu or Saturday mornings for kids' taekwondo—so it checks availability in real-time and confirms bookings instantly via your software. No more overbooked mats or forgotten trials. For example, if a parent calls about a family package, it qualifies their needs, suggests the right class, and locks it in. We've built in safeguards like confirmation texts to prevent errors, and schools report 95% accuracy on bookings. It's like having an extra black belt handling admin while you teach.
What if a caller needs to speak to a human?
We get this a lot—martial arts folks value that personal touch, especially for things like injury concerns or tournament prep advice. Your AI agent is smart enough to detect when a conversation needs escalation; it politely explains wait times and offers to schedule a callback from an instructor at a convenient slot. During off-hours, it can even pull up the next available time based on your calendar. This handoff is smooth, with full context passed along—like the caller's interest in weapons training—so your team picks up right where the AI left off. It's reduced our clients' no-response complaints to zero, keeping that community feel intact.
How much does customization cost for my dojo?
Customization is key, and we tailor it to your scale—whether you're a small community school or a multi-location chain. Pricing starts around $2,500 for setup, based on complexity like integrating with your specific member app or adding voice personalities that match your school's vibe. Monthly maintenance is low, about $200, covering updates and monitoring. Unlike generic services, we don't charge per call; it's a one-time build for ownership. Think of it as investing in a tool that pays off quickly through captured leads—many schools see ROI in the first month from just a handful of extra enrollments. Let's chat about your setup for an exact quote.
Is the AI secure for handling student data?
Security is non-negotiable, especially with kids and personal details in martial arts. We build your agent with end-to-end encryption, compliant with standards like GDPR and HIPAA where needed for health-related queries. Data from calls, like a student's belt level or contact info, stays within your owned system—no third-party sharing. We conduct regular audits and use secure APIs for integrations, ensuring nothing leaks during high-volume periods like summer camps. Clients in fitness rave about the peace of mind; one school even used it for confidential scholarship applications without a hitch. Your data, your control—always.
How quickly can we get this up and running?
From consultation to launch, we're talking 4-6 weeks for a fully custom agent—fast enough to catch your next enrollment wave. Week one is discovery: we map your workflows, like how inquiries flow from call to class signup. Then, two weeks for building and training on your dojo specifics, followed by testing with simulated calls. Launch includes a week of monitoring to iron out any kinks. It's quicker than hiring and training a receptionist, and we've deployed for schools mid-season without disrupting operations. You're up and running 24/7 sooner than you think, capturing those late-night black belt dreams.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.