Stop Juggling Disconnected Apps That Kill Your Client Retention Scale Seamlessly with a Custom AI Platform Built for Your Studio
Imagine ditching the chaos of tracking workouts, memberships, and progress notes across five different tools. Our all-in-one AI system handles it all, so you can focus on what matters: building lasting client relationships and growing your studio without hitting growth ceilings.
Join 150+ fitness studios with boosted retention and unlimited scalability
The "Fragmented Studio Management" Problem
Manual scheduling conflicts in group fitness classes, leading to frustrated clients missing HIIT sessions and dropping out
Scattered client progress data from workout logs and body composition scans, obscuring early detection of retention risks like plateauing in yoga progress
Inconsistent post-session follow-ups on recovery protocols or nutrition tips, resulting in low rebooking rates for personal training packages
Overwhelmed trainers switching between fitness apps for class rosters, client notes, and virtual session links during peak bootcamp hours
Scaling Pilates or spin class sizes without tools to personalize group experiences, like adapting for varying fitness levels
Payment and membership tracking errors in recurring wellness packages, causing mid-month cash flow disruptions during seasonal sign-ups
Our Custom AI Platform: Built to Grow with Your Studio's Ambitions
With years of experience partnering with fitness studios, we've seen how fragmented tools create bottlenecks that stifle growth— and we've built solutions that eliminate them.
Why Choose Us
Here's the thing: as your personal training studio expands, you need a system that scales effortlessly, just like a well-designed workout program that progresses without breaking form. We craft a unified AI platform tailored to your operations, integrating everything from client onboarding to retention analytics. No more subscription chaos. This is your owned asset, enterprise-ready to handle 10 clients or 1,000, with deep AI automations that enhance member experiences and drive loyalty. Let's be honest, growth ceilings hit hard in fitness— our platform removes them, so you can focus on transforming lives.
What Makes Us Different:
Unlock Unlimited Growth Potential for Your Studio
Boost Retention Through Personalized Member Journeys
Boost Retention Through Personalized Member Journeys: Picture this: AI analyzes each client's session history, fitness goals, and feedback from wearable integrations to suggest tailored adjustments—like recommending a mobility add-on after spotting imbalances in squat form. Studios using our platform see retention jump 25% in the first quarter, turning one-off barre sessions into long-term commitments without extra effort from your team.
Scale Operations Without Bottlenecks or Extra Headcount
Scale Operations Without Bottlenecks or Extra Headcount: You're probably thinking, 'What if we double our clients next year with more hybrid yoga offerings?' Our enterprise architecture handles it smoothly, automating group class assignments, waitlist management, and virtual zoom links. No more crashes during sign-up rushes for popular cycles classes. One studio scaled from 50 to 200 members in six months, saving 15 hours weekly on admin while keeping experiences seamless across in-person and online formats.
Streamline Daily Workflows for Happier Trainers and Clients
Streamline Daily Workflows for Happier Trainers and Clients: Short and sweet: end the app-switching frenzy during peak Zumba hours. Our platform unifies payments, attendance tracking for circuit training, and progress notes in real-time. Trainers get instant access to client updates via mobile, reducing no-shows by 18% and freeing you to build community events like wellness challenges that drive referrals.
What Clients Say
"Before AIQ, we were buried in spreadsheets for tracking client PRs and Mindbody for scheduling group strength sessions—it was a total mess during our busy January rush. Now, everything's in one place, and our retention went up 22% last quarter because we catch at-risk clients early with the AI alerts on things like stalled cardio progress. It's like having an extra coach on the team for our CrossFit-inspired programs."
Sarah Jenkins
Owner, FitCore CrossFit & Wellness Studio
"Scaling our small group Pilates classes was tough; we'd lose sign-ups due to clunky tools during peak evening slots. After implementing their platform three months ago, we automated personalization for 150+ members—like adjusting flows for beginners—and bookings increased by 35%. The custom dashboard shows us exactly where to focus, like boosting core-focused sessions for better member experiences."
Mike Rivera
Head Trainer, Apex Pilates & Mobility Studio
"I was skeptical about ditching multiple subs for our yoga and meditation offerings, but this unified system handled our payment integrations flawlessly last year. We saved $2,000 annually on tools and cut admin time in half, letting us add two new certified instructors without the usual growing pains. Clients love the seamless app for tracking their mindfulness streaks and pose improvements."
Emily Chen
Studio Manager, Vitality Yoga & Recovery Center
Simple 3-Step Process
Discovery and Custom Blueprint
We dive into your studio's workflows— from client intake to retention strategies— to map out a scalable AI platform that fits like a perfect training program. No cookie-cutter stuff; this is built for your growth goals.
Build and Integrate Seamlessly
Our engineers construct your all-in-one system, weaving in AI for personalization and automations. We handle integrations with your existing tools, ensuring zero downtime as we scale up your operations.
Launch, Train, and Optimize
Go live with hands-on training for your team. Then, we monitor and tweak based on real usage, like fine-tuning a client's form, to guarantee your platform evolves with your studio's success.
Why We're Different
What's Included
Common Questions
How does this platform handle scaling when my studio adds more trainers or locations?
Great question— scaling is at the heart of what we do. Our architecture is designed like a progressive overload in training: it builds strength without strain. For personal training studios, we start with your current setup, say 5 trainers and one location, and engineer the backend to support 50 trainers across multiple sites. AI automations distribute workloads evenly, and cloud-based scaling ensures no slowdowns during growth spurts. We've helped a studio expand from 100 to 500 members in under a year without adding IT overhead. You'll have modular features you can activate as needed, keeping costs predictable and performance rock-solid.
Will this replace my current tools like Mindbody or Trainerize?
Absolutely, but we make the transition smooth. Let's be honest, most studios juggle tools that don't talk to each other, leading to data silos that hurt client experiences. Our platform can fully replace them by integrating all functions— scheduling, payments, progress tracking— into one owned system. We migrate your data securely in weeks, not months, and customize it to fit your workflows. One client ditched three apps and saw their admin time drop by 40%, freeing up hours for client-facing work. If you have niche tools, we build bridges to keep what works while unifying the rest.
How does the AI improve client retention in a personal training setting?
Retention is everything in fitness, right? Our AI acts like an insightful spotter, catching issues before they sideline your clients. It analyzes session attendance, feedback surveys, and even wearable data to predict churn— for example, flagging someone missing two sessions with a personalized re-engagement nudge via email or app. We've seen studios boost retention by 28% by using these insights to adjust plans proactively, like suggesting partner workouts for motivation. It's not generic; we tailor models to wellness metrics like goal adherence and energy levels, ensuring your member experience stays top-notch as you scale.
What kind of support do you provide after launch?
We're in it for the long haul, just like a committed training partnership. Post-launch, you get dedicated support with a single point of contact for the first 90 days, including weekly check-ins to optimize based on your usage. Our team monitors performance remotely, tweaking AI models as your studio evolves— say, refining personalization for seasonal programs. Beyond that, we offer tiered maintenance plans with 24/7 uptime guarantees and quarterly reviews. A client recently used our support to add virtual session tracking during a growth phase, and it took just one call to implement without disrupting operations.
Is this platform secure for handling sensitive client health data?
Security is non-negotiable in fitness, where you're dealing with health histories and payment info. We build with enterprise-grade encryption, HIPAA-compliant where needed, and regular audits to protect your data. Think of it as a fortified gym— access controls ensure only authorized trainers see client notes, while AI processes anonymized data for insights. We've deployed this for studios handling sensitive wellness programs, and zero breaches in years. Plus, since you own the system, you control data residency and backups, avoiding the risks of third-party clouds that could expose your members' info.
How much does a custom platform like this cost for a small studio?
Costs vary by your needs, but we keep it accessible for SMBs— starting around $15,000 for a core build, scaling up for advanced features like voice AI. You're probably thinking that's an investment, but consider the ROI: one studio recouped costs in four months through saved subscriptions and 20% higher retention revenue. We offer phased pricing, so you pay as features roll out, and no recurring fees beyond optional maintenance. It's ownership that pays dividends, eliminating the $500+ monthly tool bleed many studios face as they grow.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.