Stop Missing Property Showings Because Your Calendar is a Battlefield
Agents waste 15-20 hours weekly on back-and-forth emails and calls just to book viewings. Our custom AI automation slashes that to under 2 hours, delivering a 400% ROI in the first quarter through streamlined scheduling and zero no-shows.
Join 250+ real estate firms with seamless scheduling that boosts closing rates by 30%
The "Chaotic Scheduling" Problem
Endless Email Chains for Scheduling Property Viewings and MLS Updates
Conflicting Calendars Across Multiple Listing Agents and Broker Teams
No-Shows for Open Houses and Private Tours Eroding Commission Opportunities
Manual Follow-Ups for Open House RSVPs and Buyer Inquiry Responses
Overbooked Property Listings Causing Buyer and Seller Frustration
Time Zone Mix-Ups with Relocating Buyers and International Investors
Our Custom-Built AI Booking Engine Transforms Chaos into Precision
With over 150 deployments in real estate, we've proven our systems handle the high-stakes pace of property deals like clockwork.
Why Choose Us
We engineer a tailored AI system that integrates directly with your CRM, like MLS or RealGeeks, to automate the entire booking process. No more generic calendars. This is built for your agency's workflow—handling everything from initial inquiry to confirmed showing. Picture your listings as a well-orchestrated open house: every slot filled efficiently, no overlaps, maximum showings. Our enterprise-grade AI anticipates conflicts, suggests optimal times, and syncs across teams, saving you thousands in lost productivity annually.
What Makes Us Different:
Unlock Time Savings That Drive Real ROI
Reclaim 15+ Hours Weekly
Reclaim 15+ Hours Weekly on Property Showings: Agents spend less time coordinating via MLS integrations and more closing deals on high-value listings. Industry benchmarks from NAR show this boosts productivity by 35%, turning wasted hours into additional residential closings worth $50K+ per agent annually.
Achieve 4x ROI in Months
Achieve 4x ROI in 3-6 Months: Our systems pay for themselves fast through automated virtual tour bookings—expect a 400% return by slashing no-shows on luxury listings and optimizing agent calendars. Real estate firms using similar tools report $12K yearly cost savings per team from reduced admin in commercial property dealings.
Boost Closing Efficiency by 25%
Boost Closing Efficiency by 25% on Escrow Timelines: With instant MLS-synced bookings and smart reminders for buyer pre-approvals, your deal pipeline flows smoother. No more lost leads from scheduling errors on foreclosures; instead, enjoy higher conversion rates as agents focus on negotiations over logistics.
What Clients Say
"Before AIQ Labs, our team was buried in emails just to set up showings for our downtown condo listings in the MLS. Now, the AI handles it all—we've cut scheduling time in half and added three extra viewings per week without extra staff, leading to two more closings last quarter. It's like having an extra agent on the roster for high-rise properties."
Sarah Jenkins
Senior Listing Agent, Urban Properties Realty, Chicago Branch
"We deal with high-volume beachfront rentals, and calendar conflicts with co-brokers were constant. Their custom system synced our calendars perfectly via IDX feeds, reducing no-shows from 20% to under 5% in two months. Saved us about 12 hours a week across the office—real game-changer for our seasonal leasing efficiency."
Mike Rodriguez
Managing Broker, Coastal Rentals Group, Miami Office
"Integrating this with our MLS and CRM was seamless, and the AI even suggests optimal viewing times based on buyer profiles from lead sources. Last quarter, we closed two suburban home deals 10 days faster because of quicker bookings during peak market hours. No more chasing clients for confirmations; it's all automated and reliable for our family relocation services."
Emily Chen
Principal Broker and Owner, Summit Real Estate Partners, Bay Area
Simple 3-Step Process
Discovery and Mapping
We audit your current booking process, from lead intake to showing confirmations, to identify exact pain points in your real estate workflow.
Custom Design and Build
Our engineers craft a bespoke AI system tailored to your agency's needs, integrating with tools like your CRM and calendar for flawless automation.
Deployment and Optimization
We launch the system, train your team, and fine-tune based on live data to ensure peak performance and ongoing efficiency gains.
Why We're Different
What's Included
Common Questions
How does this automation integrate with my existing CRM like Follow Up Boss?
We start by mapping your current setup and build deep, two-way API integrations that pull property data and agent availability directly from your CRM. Unlike superficial connections in off-the-shelf tools, our custom code ensures real-time sync—no manual exports needed. For a typical real estate agency, this means bookings update instantly across systems, reducing errors by 90%. We've done this for over 50 firms, handling everything from lead routing to post-showing follow-ups, all while maintaining data security compliant with industry standards. The result? Your team sees a unified view, saving hours on reconciliation.
What if we have multiple offices or remote agents?
Our system is designed for distributed teams, syncing calendars across locations and time zones effortlessly. We customize it to your structure—whether it's a single brokerage or a network of satellite offices. AI handles conflicts by prioritizing based on your rules, like favoring in-office agents for local showings. Agencies we've built for report 25% fewer overlaps, especially during peak seasons. Setup includes mobile access so remote agents can confirm on-site, and we include training to get everyone up to speed in under a week. It's not one-size-fits-all; we tailor it to your geography and workflow for seamless operation.
How much time will this actually save my agents?
Based on our deployments, agencies save 15-20 hours per week per team on scheduling alone—time previously lost to emails and calls. For context, that's equivalent to an extra full day of client-facing work, directly boosting commissions. We track this with built-in metrics, showing efficiency gains like 40% more showings booked monthly. Unlike generic calendars, our AI learns your patterns, suggesting optimal slots to minimize back-and-forth. One client, a mid-sized firm, went from 2-hour booking sessions to 10-minute automations, freeing agents for negotiations and closings that added $150K to their quarterly revenue.
Is this secure for handling client and property data?
Absolutely—security is non-negotiable in real estate. We use enterprise-grade encryption and comply with standards like GDPR and NAR guidelines for buyer info. Your data stays in a custom, owned system, not scattered across third-party clouds. Features include role-based access so only authorized agents see sensitive details, and audit logs for every booking. We've audited our builds for 100+ clients, preventing breaches that cost the industry $2B yearly. Post-launch, we monitor and update to counter evolving threats, ensuring your listings and leads remain protected without slowing down operations.
What's the timeline for implementation?
From consultation to live deployment, it typically takes 4-6 weeks for a standard agency setup, depending on complexity. Week 1 is discovery and design; weeks 2-3 involve building and testing integrations; and the final week is rollout with training. For larger firms with custom needs like multi-language support for international buyers, it might extend to 8 weeks. We prioritize quick wins, like automating basic bookings first, so you see benefits early. Our track record shows 95% on-time delivery, with minimal disruption—agencies often report positive ROI within the first month of use.
Can it handle virtual tours and open houses too?
Yes, we extend the system to virtual tours and open houses with features like one-click Zoom links and RSVP tracking. AI sends personalized invites based on buyer interests pulled from your CRM, and automates waitlist management for popular events. This cuts manual coordination by 60%, as seen in our work with event-heavy agencies. For open houses, it even predicts attendance to optimize staffing. Everything integrates into your main dashboard, providing a full picture of upcoming events alongside private showings—no switching apps mid-deal.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.