Stop Losing Jobs to Missed Calls and Manual Scheduling Automate Your Appointment Booking with Custom AI
Imagine saving 15+ hours per week on phone tag and calendar chaos, while boosting your close rate by 30% through instant, smart scheduling.
Join 150+ construction firms with streamlined workflows and real ROI
The "Renovation Rush" Problem
Endless Phone Tag During Peak Framing and Pour Seasons, Leading to Delayed Material Deliveries
Manual Calendar Juggles Causing Double-Bookings on Job Sites and Crew Overlaps
Client Frustration from Delayed Responses on Steel or Lumber Availability for Structural Builds
Wasted Hours Coordinating HVAC Subcontractor Schedules Across Multiple Commercial Projects
Lost Revenue from No-Shows When Homeowners Forget Final Walkthroughs on Custom Cabinet Installs
Overloaded Office Staff Handling Walk-In Inquiries on Blueprint Revisions Instead of Permit Filings
Our Custom AI Booking System Built for Your Renovation Workflow
With over a decade of field-tested automations in construction, we've helped contractors like you eliminate scheduling headaches and focus on what pays the bills.
Why Choose Us
Here's the thing: renovation work doesn't follow a 9-to-5 script. Jobs run long, crews are on-site, and clients want answers now. We build a tailored AI system that handles incoming calls, qualifies leads based on your project types—like kitchen remodels or roof repairs—and books slots right into your calendar. No more sticky notes or forgotten voicemails. It's like having an extra foreman who never sleeps, syncing with your tools like Procore or Buildertrend for real-time availability. We craft it from scratch to match your exact process, ensuring every booking aligns with your crew's bandwidth and material stock.
What Makes Us Different:
Unlock Tangible Time and Cost Wins for Your Crew
Slash Weekly Scheduling Time by 15 Hours
Slash Weekly Scheduling Time by 15 Hours: You're probably thinking about all those afternoons lost to rescheduling around weather delays or supplier hiccups on foundation pours. Our system automates it all, letting your office manager focus on pulling permits instead. One contractor we worked with reclaimed 15 hours a week, turning that into two extra site visits for framing inspections and a 25% uptick in new residential builds.
Boost ROI with 30% Faster Deal Closures
Boost ROI with 30% Faster Deal Closures: Let's be honest, in commercial renovations, speed wins bids on tight deadlines. The AI qualifies callers on the spot—budget for MEP systems, timeline for drywall installs, scope—and books a consult that fits your workflow. No more weeks of email ping-pong. Clients get instant confirmations, and you see efficiency gains that pay back the build cost in under three months through higher close rates on factory expansions.
Cut No-Show Rates and Maximize Field Productivity
Cut No-Show Rates and Maximize Field Productivity: Picture your crew idle because a client forgot their final walkthrough on a steel fabrication delivery. Our smart reminders, customized to your job phases like welding checkpoints, reduce no-shows by 40%. It's a direct hit to your bottom line—more billable hours on-site for assembly lines, less chasing. We tie it to your project milestones, so reminders mention specifics like 'weld inspection for your warehouse fit-out,' making them stick.
What Clients Say
"Before AIQ, we'd miss half the calls during heavy demo days on multi-family units, and scheduling was a nightmare with our three framing crews juggling lumber deliveries. Now, the AI handles inquiries for full bathroom flips, including fixture specs, and books them around our actual site availability. Saved us about 12 hours a week on coordination, and we've landed four more mid-rise reno jobs this quarter without hiring extra admin help."
Mike Rivera
Operations Manager, Apex Renovations LLC
"I was skeptical about voice AI for construction—clients want real talk about load-bearing walls. But this system asks the right questions about square footage for roofing bids and timelines for shingle installs, then slots them in without double-booking our roofers during peak monsoon season. Cut our no-shows from 20% to under 5% on kitchen remodels, and the ROI showed up in the first month with quicker closes on three commercial roof replacements."
Sarah Chen
Sarah Chen
"Juggling electrician subcontractor meets and client walkthroughs for HVAC installs was killing our margins on industrial retrofits. The custom automation syncs everything to our Procore field software, sending reminders that actually get read about ductwork timelines. We're saving 10-15 hours weekly on coordination for pipefitting schedules, and our team is out on more factory sites instead of glued to phones. Solid integration, no fluff—just real time savings."
Tom Hargrove
Senior Project Lead, Heritage Home Restorations Inc.
Simple 3-Step Process
Discovery and Workflow Mapping
We dive into your daily grind—site visits, crew rotations, client types—and map how bookings fit your renovation pipeline. No templates; it's all custom to your operation.
AI System Build and Integration
Our engineers craft the voice agent and booking logic, linking it to your calendars, CRM, and project tools like Jobber. We test it against real scenarios, like last-minute change orders.
Deployment and Optimization
Go live with training for your team, then monitor and tweak based on call data. Expect full efficiency within weeks, with ongoing support to scale as your business grows.
Why We're Different
What's Included
Common Questions
How does the AI handle specific renovation inquiries, like timelines for a full kitchen remodel?
Our AI is trained on your business data, so it asks targeted questions about scope—square footage, material prefs, any structural changes—and suggests slots based on your typical timelines. For instance, if a caller mentions a kitchen reno, it cross-references your crew's current loads and books a consult within your 4-6 week lead time. We've fine-tuned it to avoid generic responses, pulling from your past projects for accurate ETAs. Setup takes a quick session to input your standard workflows, and it learns from interactions to get even smarter. No more vague 'we'll call you back'—clients get real answers, boosting trust and conversions right away.
Will this integrate with my existing tools like Buildertrend or QuickBooks?
Absolutely, we specialize in deep, two-way integrations tailored to construction stacks. For Buildertrend, the AI pulls real-time project schedules to avoid booking conflicts, then pushes new appointments back with client notes and prelim quotes. With QuickBooks, it can flag potential invoicing needs during calls, like deposit requirements for larger renos. Unlike off-the-shelf tools that offer superficial links, we build custom APIs ensuring data flows seamlessly—no manual entry, no errors from mismatched formats. We've done this for dozens of contractors, cutting integration time from weeks to days and preventing costly double-books that delay jobs.
What's the setup time and cost for this custom automation?
Setup is straightforward and fast—typically 2-4 weeks from discovery to launch, depending on your workflow complexity. We start with a free consult to map your needs, then build and test iteratively. Costs are one-time for the custom development, starting around $8K for a basic voice booking system, scaling up for advanced features like predictive no-show alerts. No recurring fees beyond minimal hosting. The ROI hits quick: most clients recoup in 2-3 months through saved admin hours and gained jobs. Think of it as investing in a digital foreman who pays for itself by letting your team focus on billable fieldwork instead of phone duty.
Can the system handle high call volumes during busy seasons, like spring reno rushes?
Yes, it's built scalable for construction's seasonal swings. The AI handles unlimited calls simultaneously, queuing and prioritizing based on urgency—like urgent leak repairs over cosmetic updates. We use robust cloud infrastructure, tested to manage 100+ daily inquiries without dropping quality. For one contractor, it managed a 300% volume spike in March without hiccups, booking 50+ consults weekly. Post-launch, we monitor performance and optimize, adding capacity as needed. It's like reinforcing a foundation—solid under pressure, ensuring you never miss a lead when everyone's scrambling for summer projects.
How do we ensure the AI sounds professional and understands construction lingo?
We train it on your specific terminology—things like 'drywall hangs,' 'subfloor prep,' or 'fixture rough-ins'—so responses feel natural, not robotic. During build, we record sample calls and refine the voice for a warm, approachable tone that matches your brand. It avoids jargon overload but uses enough to build credibility, like confirming 'We'll schedule your framing walkthrough.' Clients report it feels like talking to a knowledgeable coordinator. We include a tuning phase where your team reviews scripts, and it improves over time from real interactions. The result? Clients trust the booking process, leading to higher show-up rates for those critical on-site estimates.
What if a call needs human intervention, like discussing a complex addition project?
The AI is smart about escalation—it detects complexity, like multi-phase additions involving permits, and seamlessly transfers to your team with full context: caller's details, project notes, and suggested times. No repeating info; it's prepped in your CRM. For example, if someone asks about a two-story extension, it qualifies basics then hands off, noting budget hints. We've set thresholds based on your prefs, ensuring 80% of routine bookings happen autonomously while routing the rest efficiently. This keeps your foremen free for sites, only pulling them in for high-value chats that close big renos.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.