Stop Losing Jobs to No-Shows and Manual Scheduling Chaos Automate Your Appointment Booking with AI Precision
Imagine reclaiming 15+ hours per week from phone tag and double-bookings, while boosting your shop's productivity by 30% and seeing ROI in under 3 months.
Join 150+ businesses with streamlined operations and zero missed appointments
The "Scheduling Overload" Problem
Endless phone calls from suppliers and clients interrupting your workshop flow, like halting a precision cut on the table saw mid-operation
Double-bookings leading to material waste, such as excess plywood cut for overlapping cabinet installs, and rushed jobs causing quality issues
No-shows from clients forgetting custom cabinet or millwork consultations, leaving your design team idle
Manual calendar juggling across foremen, subcontractors, and suppliers for coordinating site deliveries and assembly schedules
Lost revenue from unbooked follow-ups on wood restoration or refinishing inquiries, missing out on lucrative upcharge opportunities
Inaccurate lead times for furniture builds or structural framing due to poor tracking of material arrivals and crew availability
Our Custom AI Booking System: Built from the Ground Up for Your Shop
We've helped over 50 woodworking and manufacturing shops ditch fragmented tools for seamless, owned automation that's field-tested on the shop floor.
Why Choose Us
Let's be honest, you're probably thinking your current setup of emails, texts, and scribbled notes is 'good enough' for handling client visits. But here's the thing: in woodworking, where every job hinges on precise timing for cuts and assemblies, those manual headaches add up to lost hours and frustrated crews. At AIQ Labs, we build a tailored AI system that integrates directly with your shop's calendar, CRM, and even inventory for real-time availability. No more generic templates—this is custom-coded for your workflow, like alerting you when a client's preferred oak stock is low during booking. We handle everything from initial inquiry capture to reminder sequences, ensuring your schedule runs like a well-oiled lathe.
What Makes Us Different:
Unlock Time and Cost Wins That Hit Your Bottom Line
Save 15+ Hours Weekly on Scheduling
Save 15+ Hours Weekly on Scheduling: Imagine your foreman ditching those endless calls to coordinate lumber deliveries—instead, our AI books site visits and consultations 24/7. In a bustling cabinet shop, that's 70% less admin time, freeing up hours for perfecting joinery or rushing that next modular build order, all while cutting overtime on the production floor.
Achieve 3-Month ROI Through Efficiency Gains
Achieve 3-Month ROI Through Efficiency Gains: As an ROI-focused shop owner, you'll love how our system fills empty slots for custom installs that'd otherwise gather dust. One woodworking client saw a 25% revenue boost from slashing no-shows on refinishing jobs—fewer idle CNC routers, more finished pieces shipped on time. It's like hiring an extra assembler without the wage costs, with labor and scrap savings hitting your bottom line fast.
Boost Productivity by 30% with Zero Errors
Boost Productivity by 30% with Zero Errors: Ditch the manual chaos that's as unreliable as a warped joist—our automation wipes out double-bookings for framing crews or supplier pickups, so everyone knows precisely when that client arrives for a staircase prototype review. Result? Streamlined shop floors, motivated teams, and on-time deliveries for every build, no more last-minute scrambles over material mismatches.
What Clients Say
"Before AIQ, we were burning two to three hours daily chasing appointment confirmations for our custom millwork and on-site installs. Now, the system auto-books everything, including supplier syncs, and we've halved no-shows on those intricate panel jobs. It's freed up about 12 hours a week, so my crew can zero in on precision routing instead of playing phone tag."
Mike Harlan
Lead Foreman, Harlan Custom Millwork & Builds
"I was skeptical at first—figured it'd be another clunky add-on to our lumber inventory system. But they integrated it seamlessly for tracking orders and crew schedules. Last quarter, we packed 20% more slots for kitchen cabinet consultations without hiring extra hands. ROI kicked in after just two months, and scheduling errors for assembly lines dropped to zero—no more wasted plywood cuts."
Sarah Kline
Operations Director, Kline Modular Cabinetry Co.
"In our tight-knit shop, every missed booking idled the CNC for hours on those detailed furniture carvings. AIQ's smart reminders factor in our exact lead times for wood sourcing and finishing. We've shifted from endless rescheduling woes to a full roster, tacking on $15K in revenue from restoration projects over six months. It's like they truly understand the grind of custom furniture production."
Tom Reyes
Owner & Master Craftsman, Reyes Artisan Furniture Works
Simple 3-Step Process
Discovery and Custom Mapping
We dive into your shop's daily rhythm— from client inquiries for bespoke shelving to coordinating with suppliers. This ensures the AI fits your exact needs, like flagging slots when your planer is down.
Build and Integrate
Our engineers code a unified system that plugs into your tools, testing it against real scenarios like peak-season furniture rushes. No brittle connections—just robust, shop-floor ready automation.
Launch and Optimize
Go live with full training for your team, then monitor performance. We tweak based on feedback, like refining reminders for weather-delayed installations, to maximize your time savings.
Why We're Different
What's Included
Common Questions
How does this automation handle custom project timelines in woodworking?
Great question—woodworking isn't one-size-fits-all. Our AI system factors in your specific lead times, like the two-week drying period for hardwoods or setup for CNC routing. During booking, it cross-references your inventory and crew schedules to suggest realistic slots. For instance, if a client wants a custom mantel, it'll block time accounting for design reviews and material sourcing. We've built this for shops just like yours, ensuring no overcommitments that lead to rushed work or unhappy clients. The result? Smoother operations and fewer delays, with clients getting accurate ETAs from the start. It's all custom-mapped in our discovery phase to match your workflow precisely.
What if our shop uses legacy software for scheduling?
No worries—we specialize in bridging old and new. Whether you're on an outdated ERP for tracking sawmill outputs or a basic spreadsheet for shifts, our team engineers deep, two-way integrations without disrupting your flow. Take a recent project: a shop with a 15-year-old system for lumber tracking. We connected it seamlessly so bookings auto-update availability based on stock levels. It's production-ready, meaning it handles the dust and downtime of a real workshop without glitches. You'll own the full setup, ditching any dependency on rented tools that can't play nice with your legacy stack. We test rigorously to ensure zero data loss or errors in your critical timelines.
Can this reduce no-shows for on-site consultations?
Absolutely, and it's a game-changer for field-heavy woodworking. Our AI sends tiered reminders—texts for quick confirmations, emails with project previews like 3D renders of proposed finishes. For one client, no-shows dropped from 25% to under 5% after we tailored sequences to their rural client base, including weather alerts for outdoor installs. It predicts risks based on past patterns, like rescheduling if a client books during peak harvest season. This isn't generic nagging; it's smart, context-aware nudges that respect your clients' busy lives while protecting your schedule. Plus, it logs everything for easy follow-up, turning potential losses into booked revenue.
How quickly can we see ROI from this automation?
You're practical, so let's talk numbers. Most woodworking shops see payback in 2-3 months through direct savings: 10-20 hours weekly reclaimed from admin, equating to $2K+ in labor costs at typical rates. Add revenue from 15-30% more filled slots—no-shows alone can cost a small shop $5K quarterly. We track metrics from day one, like efficiency gains in your production pipeline. One partner, a custom door maker, hit ROI in six weeks by automating follow-ups that converted 40% more leads. It's ROI-driven design: we baseline your current waste, then optimize for quick wins, ensuring every dollar spent builds equity in your owned system, not fleeting subscriptions.
Is the system customizable for multi-crew coordination?
Yes, tailored exactly for that. In manufacturing, coordination between carpenters, finishers, and delivery teams is crucial—our AI creates a shared, real-time view that prevents overlaps, like booking a finish review when the sanding crew is tied up. We map your hierarchies during setup, assigning permissions so foremen can approve shifts without full access. For a shop with rotating crews on furniture lines, this cut coordination calls by 80%, letting everyone stay heads-down on tasks. It's built scalable, handling growth from 5 to 50 employees without rework. And since it's custom, we incorporate your quirks, like priority slots for rush VIP orders, making it feel like an extension of your team.
What support do you provide after launch?
Ongoing, hands-on support is core to us— we're builders, not just deployers. Post-launch, we monitor for the first 30 days, tweaking based on your shop's real usage, like adjusting for seasonal surges in decking projects. Your team gets tailored training sessions, plus a dedicated channel for quick fixes. We've got SLAs for uptime, ensuring 99.9% reliability even during power dips common in workshops. One client called it 'our invisible ops manager'—available 24/7 but only intervening when needed. This builds long-term value, with quarterly reviews to evolve the system as your business scales, all without extra subscription traps.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.