Stop Losing Jobs to Scheduling Mix-Ups AI-Powered Booking That Fits Your Shop Floor
Imagine cutting no-shows by 40% and syncing client pickups with your welding timelines, all without the chaos of double-booked plasma cutters or forgotten client consultations. We're here to build that for you.
Join 150+ businesses with seamless fabrication scheduling
The "Scheduling Chaos" Problem
Double-booked fabrication slots for CNC machines and welding bays halting production lines
Manual phone tag with clients delaying order quotes
No-shows from walk-in clients for material takeoffs disrupting steel beam prep and inventory
Disconnected calendars ignoring welder and millwright shift changes during overtime rotations
Lost revenue from forgotten follow-ups on prototype reviews
Lost revenue from forgotten follow-ups on prototype reviews for custom structural components
Your Custom-Built Appointment Booking System
We've engineered solutions for over 50 fabrication shops, turning chaotic schedules into predictable workflows that boost ROI by 30% on average.
Why Choose Us
Here's the thing: off-the-shelf booking tools are like using a generic blueprint for a custom metal frame—they just don't fit. At AIQ Labs, we build your appointment system from the ground up, tailored to your exact needs like syncing client visits with laser cutting downtimes or automating quotes for sheet metal jobs. You're probably thinking, 'Will this really work for my multi-shift operation?' Absolutely. We integrate it with your ERP, handle voice bookings for on-site clients, and make it flexible enough to adapt as your shop scales. No more one-size-fits-all headaches. This is built for you, ensuring every booking aligns with your fabrication realities.
What Makes Us Different:
Unlock Real Shop Efficiency
Zero Production Disruptions
Picture this: a client books a prototype review slot that automatically blocks off your CNC router time and syncs with your welding schedule. No more surprises mid-weld on those critical I-beam assemblies. Shops using our system report 35% fewer interruptions over a 6-month period, keeping your project deadlines on track and raw materials like rebar flowing smoothly without waste.
Boosted Client Satisfaction
Let's be honest, nothing frustrates a client like waiting weeks for a pickup confirmation on their custom ductwork order. Our AI handles instant rescheduling via text, tying directly to your finishing department's powder coating output and delivery logistics. Result? Repeat business jumps by 28% within the first year, as seen in our partner fabricators handling HVAC installations.
Cut Admin Overhead
You're juggling too much already—RFQs for structural steel, on-site inspections, and OSHA compliance checks. This system automates 80% of booking confirmations for fabrication jobs, freeing your front office to focus on high-value tasks like negotiating bulk deals with aluminum suppliers. One client slashed their scheduling errors from 15 per month to zero in under three months, boosting overall throughput.
What Clients Say
"Before AIQ, we'd lose half a day every week sorting out crossed bookings for our tube benders and press brakes. Now, the system flags conflicts before they happen by integrating with our ERP software, and we've cut no-shows by 45% in just two months. It's like having an extra foreman for scheduling our custom fabrication runs."
Mike Harlan
Operations Manager, SteelForge Fabrications
"Our old calendar couldn't handle shift rotations for our certified welders, so clients were showing up during downtime on the shop floor. AIQ built us something that syncs with our punch clock and sends voice reminders for pickup of machined parts. Revenue from rush jobs on bridge components is up 22% this quarter—no kidding."
Sarah Kline
Shop Supervisor, Precision Metal Works
"I was skeptical about AI for bookings, but it now predicts busy seasons from our past plasma cutting and laser etching logs and suggests optimal slots around crane availability. We've reduced overbookings entirely, and my team's actually getting home on time now after handling those peak rebar processing months."
Tom Reyes
General Manager, Alloy Dynamics Inc.
Simple 3-Step Process
Discovery Call
We dive into your shop's workflow—talking through your fabrication cycles, client types, and pain points like uncoordinated pickups. This 30-minute chat uncovers exactly what your booking system needs to handle.
Custom Design
Our engineers blueprint a system tailored to you, integrating with your tools and testing it against real scenarios like multi-part assemblies. We iterate until it's a perfect fit, no templates involved.
Deployment and Training
We roll it out seamlessly, training your team on features like AI-driven slot suggestions. Within weeks, it's live, boosting your efficiency without a hitch.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing ERP system for inventory checks during booking?
Great question—we start by mapping your ERP's APIs, like those in Epicor or SAP, to pull real-time stock levels for materials such as aluminum sheets. When a client books a consultation, the system cross-checks availability and even reserves cuts if needed. This prevents overpromising on jobs. In one fabrication shop, this cut scheduling errors by 60%. We handle the custom coding to make it feel native, with zero manual entry. Setup takes about two weeks, and we test it against your busiest cycles to ensure it holds up.
Can the system handle voice bookings for clients calling from job sites?
Absolutely, and it's a game-changer for field-heavy industries like yours. Our AI voice agents, powered by natural language processing, understand queries like 'I need a slot for 500 steel brackets next week' and check your calendar against production loads. They confirm details, send summaries via text, and log it directly into your workflow. No more missed calls during lunch rushes. A metal shop we worked with saw call handling time drop from 10 minutes to 90 seconds per booking, boosting their close rate on urgent orders.
What if my shop has variable shifts—does it adapt to that?
Shifts changing due to overtime or breakdowns? We've got you covered. The system learns your patterns from historical data, like past welding marathons, and dynamically adjusts available slots. For example, if your night crew handles powder coating, it won't book inspections then. We build in buffers for unexpected delays, and admins can override via a simple dashboard. One client, dealing with seasonal rushes, reduced shift conflicts by 70% after implementation. It's all custom-coded to your operation's rhythm.
How secure is client data in this booking setup?
Security is non-negotiable, especially with sensitive fab specs. We use enterprise-grade encryption for all data in transit and at rest, compliant with standards like GDPR and ISO 27001. Appointments with proprietary designs get access controls, so only authorized team members see details. Regular audits and role-based permissions ensure welders see schedules but not full client quotes. In practice, this has protected shops from data leaks during high-stakes projects. We also include audit trails for every booking change, giving you peace of mind.
What's the timeline to get this up and running for my team?
From our first call to full deployment, it's typically 4-6 weeks for a tailored system like this. Week one: deep dive into your processes, like how bookings tie to plasma cutter queues. Weeks two and three: building and integrating with your tools. Week four: testing with your real data, simulating busy days. Then, a quick training session for your admins and foremen. Post-launch, we monitor for the first month to tweak anything, like adding alerts for material shortages. Clients often see immediate wins, like 20% more booked slots in the first month.
Will this scale if my fabrication business grows to multiple sites?
Yes, scalability is baked in from day one. We design the architecture to handle added locations, like a new outpost for custom enclosures, by syncing centralized calendars with site-specific rules—e.g., no bookings during local machine calibrations. Cloud-based with auto-scaling, it manages 10x the volume without slowdowns. A growing shop we partnered with expanded from one to three facilities seamlessly, maintaining 99% uptime and adding features like cross-site resource sharing for peak demands.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.