Stop Losing Jobs to Scheduling Chaos Automate Appointments and Reclaim 20+ Hours Weekly
In the high-pressure world of auto body repair, manual scheduling leads to double-booked bays and frustrated customers. Our custom AI system delivers 95% accuracy in bookings, slashing no-shows by 40% and boosting your shop's throughput like a precision-tuned engine.
Join 150+ businesses with streamlined operations and 30% higher efficiency
The "Scheduling Overload" Problem
Endless Phone Tag with Collision Victims Delaying Frame Straightening Appointments
Double-Bookings Clogging Paint Booths and Delaying Clear Coat Applications
No-Shows Wasting Primed Repair Slots for Dent Pulls and Panel Alignments
Manual Calendar Juggles Across Multiple Techs for PDR and Welding Schedules
Delayed Estimates from Voice Mail Piles on Totaled Vehicle Assessments
Insurance Adjuster Frustrations Over Availability Gaps in I-CAR Certified Slots
Our Custom AI Scheduling Engine Built for Your Shop
With over a decade engineering solutions for automotive repair workflows, we've helped shops like yours eliminate scheduling bottlenecks that kill profitability.
Why Choose Us
We craft a tailored AI system that integrates directly with your shop management software, like Mitchell or CCC Pathways. It handles everything from initial dent damage inquiries to confirming frame alignments. No more generic calendars. This is enterprise-grade automation, precision-engineered to match your exact bay layouts and tech specialties. Think of it as your shop's invisible foreman, directing traffic so you focus on fixes.
What Makes Us Different:
Unlock Quantifiable Gains in Shop Efficiency
Reclaim 20 Hours Per Week on Admin Drudgery
Reclaim 20 Hours Per Week on Admin Drudgery: Your front desk team spends hours chasing down availability for bumper repairs or color matches. Our system automates it all, delivering a 25% productivity boost in scheduling frame pulls and alloy wheel alignments. Shops see ROI in under three months, with one client reporting $45K annual savings from reduced overtime on evening dent repair shifts.
Boost Revenue with 30% More Filled Slots
Boost Revenue with 30% More Filled Slots: No-shows for fender work or windshield replacements eat into your margins. AI predictions flag high-risk bookings and send targeted nudges, filling bays like rush-hour traffic for ADAS calibrations and bumper realignments. Expect 15-20% higher throughput within the first quarter, turning idle time into invoice dollars from high-margin collision jobs.
Cut Costs by 40% on Missed Opportunities
Cut Costs by 40% on Missed Opportunities: Manual errors lead to lost jobs from fleet accounts or dealer referrals. Our custom logic prioritizes urgent collision claims, ensuring 98% on-time confirmations for aluminum panel repairs and airbag deployments. This efficiency edge compounds, with benchmarks showing $20K+ yearly from optimized workflows in high-volume hail damage seasons.
What Clients Say
"Before AIQ Labs, we'd lose half a day sorting out double-books for body filler jobs on rear quarter panels. Now, the system flags conflicts instantly, and we've bumped our weekly repairs from 45 to 62 without hiring extra help—especially during peak fender bender seasons. It's like having an extra tech who never sleeps."
Mike Rivera
Shop Manager, Precision Auto Body in Denver, CO
"Our estimators were buried under voicemails from fresh accident scenes needing frame damage quotes. The AI handles intake and slots in estimates right away—cut our response time from 48 hours to under 10 minutes for totaled SUV assessments. Last quarter, that meant 12 more insurance payouts processed on average per tech."
Sarah Chen
Operations Director, Elite Collision Center in Atlanta, GA
"No more chasing down customers for scratch repairs on alloy rims or door dings. The automated texts remind them 24 hours in advance, and we've seen no-shows drop from 25% to 8% over six months. Honestly, it's saved us about 15 hours a week, letting the team focus on what they do best: fixing cars and prepping for paint matching."
Tom Hargrove
Owner, Hargrove Auto Repairs in Phoenix, AZ
Simple 3-Step Process
Discovery and Mapping
We audit your current workflow—from intake calls on rear-end collisions to bay assignments—identifying pain points like overlapping dent pulls. This blueprint ensures the AI fits your shop like a custom paint job.
Custom Build and Integration
Our engineers code the AI core, linking it to your tools for real-time updates on part arrivals or tech availability. Test runs mimic peak seasons, like post-storm surges, to guarantee seamless performance.
Deployment and Optimization
Go live with training for your team, then monitor for tweaks—like adjusting for seasonal fleet work. Within weeks, you'll see the full efficiency lift, backed by our ongoing support.
Why We're Different
What's Included
Common Questions
How does this integrate with my existing shop management system?
We start by mapping your current setup, whether it's Shop-Ware, Tekmetric, or something custom. Our engineers build secure, two-way API connections that pull in real-time data on tech schedules and bay statuses. For instance, when a new collision estimate is approved, the AI automatically proposes slots based on part lead times. This isn't a bolt-on; it's a native weave that eliminates manual updates, reducing errors by 90%. We've done this for over 50 auto shops, ensuring zero downtime during rollout. Your data stays secure, compliant with industry standards like those from the Auto Body Association.
What kind of time savings can an auto body shop expect?
Typically, shops reclaim 15-25 hours weekly from manual scheduling alone. Think about it: no more front-office staff fielding calls during peak hours for bumper alignments or color matches. The AI handles inquiries 24/7, confirming slots for frame damage repairs in seconds. One client, a mid-sized shop in Texas, went from 40% bay idle time to just 10%, translating to $60K extra revenue yearly. We benchmark against industry standards—your ROI hits positive in 2-4 months, with efficiency gains compounding as the system learns your patterns, like busy post-accident seasons.
Is this suitable for small shops with just a few bays?
Absolutely, we tailor it for shops of all sizes, from 2-bay independents to 20-bay operations. For smaller setups, the focus is on simple automations like auto-texting for scratch fixes, without overwhelming complexity. We avoid one-size-fits-all; instead, we customize based on your volume—say, 20 jobs a week versus 100. A Florida shop with three bays reported cutting no-shows by 35% in the first month, freeing the owner to handle estimates personally. It's scalable, starting lean and expanding as you grow, always with your cash flow in mind to avoid upfront bloat.
How accurate is the AI at predicting and preventing no-shows?
Our models achieve 92% accuracy by analyzing factors unique to auto body work, like customer location for hail-prone areas or history with fleet rentals. It sends proactive reminders—texts for quick dents, calls for major bodywork—cutting no-shows from industry averages of 20-30% down to under 10%. For example, during a Midwest storm season, one partner shop filled 18 extra slots that would have gone empty. We train the AI on your data for precision, with continuous tweaks to adapt to patterns like insurance delays, ensuring your bays stay humming without constant oversight.
What support do you provide after implementation?
Post-launch, we offer hands-on training for your team—covering everything from rescheduling a VIN-specific repair to viewing utilization reports. Then, it's our managed optimization: monthly check-ins to refine algorithms based on your shop's rhythms, like summer slowdowns for AC-related body work. Unlimited support via a dedicated channel means quick fixes if a new integration, say with Audatex, needs tuning. Shops appreciate this because it evolves with their business—no abandoned setups. One California client called it 'set-it-and-forget-it with a safety net,' maintaining 98% uptime year-over-year.
Can the system handle special requests like rush jobs from dealers?
Yes, we build in priority queuing tailored to automotive urgencies, such as expedited frame pulls for dealership loaners. The AI assesses requests via integrated forms or calls, cross-referencing with current workloads to slot them without disrupting core schedules. For instance, it can bump a minor fender job for a high-value dealer referral, notifying all parties instantly. This feature has helped partners increase dealer satisfaction scores by 40%, directly boosting repeat business. It's all custom-coded to your protocols, ensuring compliance with warranty timelines and avoiding the chaos of ad-hoc changes.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.