Stop Losing Orders to Scheduling Mix-Ups Automate Your Appointment Booking
Imagine reclaiming 15+ hours per week from manual calendar juggling, turning that into smoother order fulfillment and happier delivery partners in your ghost kitchen.
Join 250+ food service businesses with streamlined operations
The "Scheduling Chaos" Problem
Delivery partners arriving off-schedule during peak dinner rushes, clashing with your grill station's high-volume plating
Line cooks fielding manual order confirmation calls during their scant 15-minute breaks, pulling them from mise en place tasks
Missed courier pickup windows resulting in cold, soggy fries and underheated entrees, sparking customer complaints and refund requests
Overbooked delivery slots bottlenecking the expo line, forcing rushed plating and inconsistent portioning during lunch surges
Managers wasting hours toggling between DoorDash, Uber Eats, and Postmates apps to sync real-time kitchen availability
Last-minute cancellations throwing off your daily par levels for proteins and produce, leading to excess waste in tight-margin ops
Our Custom AI Scheduling System Built Just for You
We've helped dozens of ghost kitchens ditch the chaos of fragmented calendars for seamless, AI-driven bookings.
Why Choose Us
Let's be honest, running a ghost kitchen means every minute counts—from prepping sauces to syncing with delivery fleets. Here's the thing: we don't slap together generic tools. We build a tailored AI system that integrates directly with your POS, kitchen timers, and partner apps. You're probably thinking about those frantic mornings chasing down confirmations. Our automation handles it all, predicting peak times and suggesting optimal slots, so your workflow hums like a well-oiled fryer. No more guesswork; just efficient, owned tech that scales with your menu expansions.
What Makes Us Different:
Unlock Real Time and Cost Wins for Your Kitchen
Save 15-20 Hours Weekly on Manual Coordination
Save 15-20 Hours Weekly on Manual Coordination: Imagine your shift lead ditching those endless texts with Grubhub couriers—instead, our AI syncs pickup slots with your kitchen's ticket times. That's extra hours for perfecting your signature ramen bowls, slashing overtime by 25% and easing the chaos of Friday night rushes.
See ROI in Under 3 Months with Fewer Errors
See ROI in Under 3 Months with Fewer Errors: Ghost kitchens bleed cash on no-shows that spoil fresh sauces—our system zaps those by 40% via automated texts and AI-predicted reroutes. A client cut monthly food waste from $2,000 to $800 in just 60 days, ensuring pizzas and salads arrive steaming, turning delays into direct profit lifts.
Boost Productivity Without Adding Headcount
Boost Productivity Without Adding Headcount: In your compact ghost kitchen, space is premium—our automation absorbs the order juggling, letting your team push 20% more covers per shift without burnout. No more expo pile-ups from crammed slots; it's like an invisible line cook keeping pans moving smoothly through weekend brunch peaks.
What Clients Say
"Before AIQ, Uber Eats drivers were idling outside our dock due to mismatched pickup pings during our 7 PM rush. Now it's all seamless automation—we managed a 50% order surge last quarter without one late dispatch, like having a night-shift coordinator who runs on autopilot."
Maria Gonzalez
Operations Lead, Urban Spice Kitchen
"I doubted AI for our tiny ghost setup churning out poke bowls, but post-setup, phone confirmations vanished. We reclaimed 12 hours weekly, and DoorDash stars climbed from 4.2 to 4.8 in eight weeks—no more comps for lukewarm ahi that hit our slim margins hard."
Raj Patel
Owner, Fusion Bites Ghost Kitchen
"The manual courier haggle used to derail our burger patty par stocks every shift. AIQ tailored it to our flow, syncing flawlessly with our Toast POS. Slashed scheduling flubs by 70% over three months, and now the crew actually clocks out for real breaks amid the dinner frenzy."
Elena Vasquez
Kitchen Manager, Night Owl Eats
Simple 3-Step Process
Discovery and Mapping
We dive into your ghost kitchen's daily rhythm—your peak prep times, delivery partner quirks, and current tools. No cookie-cutter here; we map it all to build something truly yours.
Custom AI Design and Build
Our engineers craft the automation from scratch, weaving in AI for smart slot suggestions and integrations that feel native to your setup. Test runs ensure it syncs with your kitchen's pulse.
Launch, Train, and Optimize
We roll it out smoothly, train your team in under a day, and monitor for tweaks. Watch as bookings flow effortlessly, with ongoing support to keep your efficiency soaring.
Why We're Different
What's Included
Common Questions
How does this automation handle our variable peak times in a ghost kitchen?
Ghost kitchens thrive on flexibility, but manual scheduling often leads to overloads. Our custom AI analyzes your past order patterns—like those Friday night surges for pizza kits—and dynamically adjusts availability. It blocks slots when your ovens are maxed out and opens them during lulls, all integrated with your POS. One client in downtown LA saw their overbooking incidents drop from 15 a week to just 2, saving hours of rework. We tailor it to your exact menu flow, ensuring no more frantic calls during dinner rush. Setup takes about two weeks, and it learns from your data to get smarter monthly.
Will this integrate with our existing delivery partner apps without disruptions?
Absolutely, we specialize in smooth integrations for food service chaos. For a ghost kitchen like yours, we connect directly to Uber Eats, DoorDash, or Grubhub APIs, pulling in real-time pickup requests and pushing back confirmed slots. No more double-entry errors that delay your sauces from cooling. During build, we run parallel tests to avoid any downtime—think of it as seasoning a dish without spilling the pot. A ramen-focused client reported zero integration hiccups post-launch, with deliveries syncing 98% accurately from week one. It's all custom-coded for reliability, not pieced together.
What's the typical ROI timeline for this scheduling automation?
You're probably thinking about quick wins in a tight-margin industry like ghost kitchens. Most clients see payback in 2-3 months through slashed manual hours and fewer order mishaps. For instance, automating confirmations alone can save 10-15 hours weekly at $20/hour labor— that's $800-1,200 monthly recouped. Add in reduced waste from timely pickups, and ROI hits 3x in year one. We track metrics like booking efficiency from day one, adjusting as needed. One burger ghost op cut their cancellation refunds by 35%, turning a $500 monthly loss into savings they reinvested in better packaging.
Can we customize it for multiple ghost brands sharing the same kitchen space?
Yes, that's a common setup for efficient ghost operations, and we build for it. Our system segments calendars by brand—say, vegan bowls vs. fried chicken—allocating slots based on prep needs and shared equipment. It prevents crossovers, like a tofu marinade clashing with batter stations. We map your workflow during discovery, ensuring the AI respects brand-specific peaks. A multi-brand client in Chicago handled three lines seamlessly, boosting overall throughput by 25% without extra staff. It's not a one-size-fits-all; we code it to your exact shared-space dynamics for zero conflicts.
How do we train our team on this without slowing down operations?
We keep it simple and fast, knowing your crew can't afford downtime amid plating frenzy. Training is a one-hour hands-on session per shift, focusing on key actions like checking the dashboard or overriding AI suggestions. We provide quick-reference guides tailored to food service lingo—no tech overload. Post-launch, our support team shadows for the first week, tweaking based on real usage. A taco ghost kitchen team was up and running in days, with adoption at 100% because it feels intuitive, like checking a timer. Result? They reported feeling less stressed during rushes right away.
What if our order volume spikes unexpectedly—does the system scale?
Ghost kitchens live by the feast-or-famine rule, so scalability is baked in. Our production-ready architecture handles surges—like a viral TikTok pushing 200% more orders—by auto-scaling cloud resources and prioritizing high-value bookings. It reroutes slots dynamically to avoid kitchen pileups. We've stress-tested for clients hitting 500 daily orders, with no lag. Think of it as a resilient dough that rises under pressure. One falafel spot scaled from 100 to 300 bookings weekly seamlessly, maintaining 95% on-time rates. We monitor and optimize continuously to match your growth.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.