Stop Losing Loads to Scheduling Chaos Automate Appointments with Precision
Trucking firms waste 15-20 hours weekly on manual booking calls and route conflicts. Our custom AI cuts that to zero, delivering $50K+ annual ROI through seamless, error-free scheduling tailored to your fleet operations.
Join 150+ businesses with streamlined logistics and 30% faster load bookings
The "Scheduling Gridlock" Problem
Dispatchers buried in endless phone tag with shippers, delaying load confirmations and causing 2-3 hour holds on OTR hauls
Route conflicts from overlapping dock appointments causing idle bobtails and excess HOS violations with fuel waste up to $500 per truck daily
Manual entry errors in load boards like DAT or Truckstop leading to double-bookings, ELD mismatches, and customer disputes over demurrage fees
Last-minute cancellations disrupting driver schedules, triggering reefer defrost cycles and overtime costs exceeding $1,200 per incident
Inability to sync with carrier TMS systems like McLeod or TMW, forcing redundant data re-entry across platforms and API integration gaps
Seasonal surges like Q4 holiday freight overwhelming staff, resulting in missed LTL bookings and backlogs during peak dry van demand
AI-Powered Scheduling Engine Built for Your Fleet
With over a decade engineering logistics solutions, we've automated scheduling for 50+ trucking operations, eliminating inefficiencies that plague the industry.
Why Choose Us
We craft a bespoke AI system that integrates directly with your TMS, load boards, and driver apps. No more patchwork tools. This enterprise-grade automation anticipates conflicts, books optimal slots, and adapts to your unique routes—like a seasoned dispatcher who never sleeps. Short on time? We start with a workflow audit. Then build. Deploy. And watch your operations hum.
What Makes Us Different:
Unlock Efficiency Gains That Drive Your Bottom Line
Reclaim 20+ Hours Weekly for Dispatch Teams
Reclaim 20+ Hours Weekly for Dispatch Teams: Manual scheduling devours time in trucking ops, especially for cross-dock coordination. Our AI handles inbound EDI requests from shippers, cross-checks ELD availability in real-time, and books appointments instantly—preventing HOS violations. Result? Dispatchers focus on high-value tasks like backhaul optimization, cutting overtime by 25% and boosting overall productivity in a results-driven industry, with teams handling 30% more loads per shift.
Achieve 40% Faster Load Turnaround
Achieve 40% Faster Load Turnaround: Delays cost carriers dearly—think idle reefers accruing detention fees and unhappy shippers filing claims. This custom solution syncs your fleet calendar with real-time GPS data and carrier APIs, preventing overlaps and ensuring trucks roll without downtime. Industry benchmarks from ATA show 98% on-time performance for automated fleets, translating to quicker invoice payments within 15 days and stronger client relationships, reducing churn by 18%.
Secure $75K+ ROI in Year One Through Cost Reductions
Secure $75K+ ROI in Year One Through Cost Reductions: Wasted fuel from inefficient deadhead miles and penalties from billing disputes add up fast—often $10K monthly for mid-sized fleets. By automating with precision via AI-driven load matching, we eliminate these leaks. Trucking firms see immediate savings: fewer POD disputes, optimized loaded miles at 85% utilization, and scalable capacity without hiring more staff during peak seasons. It's efficiency-focused automation that pays for itself swiftly, with payback in under 9 months.
What Clients Say
"Before AIQ Labs, our dispatchers spent half their shift chasing confirmations for cross-country reefer hauls from Midwest produce shippers. Now, the system auto-books around weather delays via integrated weather APIs, and we've cut empty backhauls by 15% in just three months—saving $45K in fuel alone. It's like having an extra load planner on the team during harvest season rushes."
Mike Harlan
Operations Manager, Horizon Freight Lines (Midwest Regional Carrier, 120 Trucks)
"We run 50 dry van trucks out of Dallas, and seasonal rushes like back-to-school freight used to mean chaos with overlapping dock pickups and HOS resets. Their custom AI integrates seamlessly with our McLeod TMS—bookings are confirmed in seconds via EDI, and driver no-shows dropped from 12% to under 2%. Saved us $28K in detention fees last quarter alone."
Sarah Kline
Fleet Director, SwiftLoad Carriers (Texas-Based LTL Specialist, 50 Trucks)
"Manual errors were killing us on temp-controlled reefer loads from pharma clients—wrong appointment times meant spoiled cargo claims and $15K payouts. AIQ built a scheduler that checks ELD data and shipper dock preferences upfront, flagging conflicts before dispatch. In six months, our on-time rate hit 97% for 200+ weekly loads, and we're taking on 20% more volume without adding headcount or extra yard space."
Tom Reyes
Logistics Coordinator, Apex Trucking Co. (Specialized Reefer Fleet, 80 Trucks)
Simple 3-Step Process
Workflow Audit and Custom Design
We map your current scheduling pains— from load board syncs to driver rotations—and blueprint a tailored AI engine. No templates. Just your ops, optimized.
Seamless Integration and Testing
Our engineers wire it into your TMS and apps, running simulations on real routes to catch edge cases like peak-hour traffic. Deploy with zero disruption.
Launch, Train, and Scale
Go live with team training included. Monitor performance, then iterate—adding features like predictive ETAs as your fleet grows.
Why We're Different
What's Included
Common Questions
How does this automation handle unexpected delays like traffic or breakdowns?
Our AI incorporates real-time data from ELD devices, GPS, and weather services to dynamically reschedule. For instance, if a truck hits congestion on I-95, the system flags it instantly and proposes alternatives—shifting appointments without manual intervention. We've seen this reduce cascade delays by 35% in client fleets. It's built tough for trucking realities, ensuring your schedule stays fluid yet reliable. Integration with your existing telematics means no extra hardware; we just make it smarter.
Can it integrate with our current TMS software?
Absolutely. We specialize in deep, bidirectional integrations with popular TMS like TMW or Oracle Transportation Management. The process starts with an API audit to map data flows—think syncing load details, driver logs, and appointment statuses seamlessly. No more copy-pasting between systems. In one recent project for a Midwest carrier, we cut integration time from weeks to days, resulting in a single pane for all scheduling. It's custom-coded for reliability, avoiding the brittle connections of off-the-shelf tools.
What kind of ROI can a trucking company expect?
Based on our deployments, expect 3-6 month payback through time savings and reduced costs. A 50-truck operation typically saves 15-25 dispatcher hours weekly—valued at $30K+ yearly at average wages—plus lower fuel waste from optimized routes. We benchmark against industry standards: 20-30% drop in detention fees and 15% capacity increase without new hires. Full ROI analysis is part of our consultation, tailored to your metrics like miles per gallon or load revenue. It's not hype; it's quantifiable efficiency for results-driven fleets.
Is the system secure for sensitive load data?
Security is non-negotiable in logistics. We use enterprise-grade encryption (AES-256) for data in transit and at rest, with SOC 2 compliance baked in. Access controls limit views to roles—dispatchers see schedules, not financials. For trucking specifics, we adhere to FMCSA data handling rules and integrate secure APIs only. In a recent build for a hazmat hauler, we added audit logs for every booking change, passing their compliance review effortlessly. Your data stays yours, protected like cargo in a locked trailer.
How long does implementation take for our size fleet?
For SMB trucking companies (10-200 trucks), we deliver a MVP in 4-6 weeks, full rollout in 8-12. It starts with a one-week audit of your workflows, followed by phased builds: core scheduling first, then integrations. Testing mimics real scenarios, like peak-season rushes. A 75-truck client went live in 10 weeks, with minimal downtime. We handle it all—no need for your IT team to divert. Post-launch, we provide 30 days of support to fine-tune, ensuring it fits your ops like a custom fifth wheel.
What if we need custom rules for specialized hauls like refrigerated loads?
We thrive on customization. For reefer or flatbed specifics, the AI incorporates rules like temperature windows or tie-down requirements during booking. Say you haul perishables: the system auto-checks slot availability against cooling needs and shipper specs. We coded this for a produce carrier, preventing 90% of temp-related disputes. It's all configurable via an admin panel—no coding required from you. This level of tailoring sets us apart, turning generic automation into a logistics powerhouse.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.