Stop Juggling Fragmented Tools That Slow Student Success Build a Unified AI Operating System
We understand the chaos of managing multiple platforms while focusing on student outcomes. Our custom solutions replace subscription overload with a single, scalable system that grows with your enrollment—helping you deliver better prep results without the bottlenecks.
Join 150+ education businesses with scalable student-focused operations
The "Scaling Student Success" Problem
Overwhelmed by manual enrollment tracking for SAT and ACT prep across disconnected tools like Google Forms, Zoom, and disparate LMS platforms
Struggling to personalize adaptive learning paths for standardized test prep amid rapidly expanding cohort sizes in programs like GRE or LSAT courses
Losing instructional hours to inconsistent progress reporting on student mastery in core competencies across blended learning environments
Hitting scalability limits on virtual one-on-one tutoring sessions during peak enrollment periods for certification exam prep
Dealing with siloed data from multiple edtech platforms that obscures early indicators of at-risk learners in cohort-based programs
Wasting budget on non-integrating tools like separate SIS, LMS, and analytics software that fail to track long-term learner outcomes
Scale Your Test Prep Operations with Custom AI
With over 10 years building AI for education, we've helped test prep firms turn chaos into streamlined success
Why Choose Us
You're not alone in feeling the strain of expanding your test prep services while keeping student outcomes front and center. We've seen this before—coordinators buried in spreadsheets, tutors switching apps mid-session, and growth stalling due to tech silos. At AIQ Labs, we build a custom Business Operating System from the ground up. This unified platform integrates your enrollment, progress tracking, and content delivery into one enterprise-ready hub. It scales effortlessly as your student base grows, eliminating bottlenecks so you can focus on what matters: boosting pass rates and satisfaction. No more rented tools dictating your limits—we hand you ownership of a powerful, AI-driven asset tailored to test prep realities.
What Makes Us Different:
Unlock Unlimited Growth for Your Test Prep Business
Personalized Student Journeys
Personalized Student Journeys: Imagine AI crafting adaptive study plans for exams like the MCAT or bar prep, based on individual performance data from spaced repetition quizzes and diagnostic assessments. Our system analyzes results to recommend targeted resources such as video modules or peer study groups, leading to 25% higher retention and pass rates within a single semester. No more one-size-fits-all approaches—scale personalized prep for hundreds of students without adding staff.
Effortless Enrollment Scaling
Effortless Enrollment Scaling: As applications surge for high-demand programs like TEAS nursing prep or CPA review courses, our platform handles it all with automated workflows. Integrate seamlessly with your SIS and CRM for lead nurturing, waitlist management, and seamless onboarding. We've helped mid-sized training firms double enrollments in under a year— from 150 to 300 students—without server overloads, freeing you to grow revenue while upholding academic integrity.
Real-Time Outcome Tracking
Real-Time Outcome Tracking: Monitor student progress across diverse modalities—self-paced online modules, live virtual classrooms, or in-person workshops—with a unified dashboard tailored for educational KPIs like completion rates and skill acquisition. AI flags at-risk learners based on engagement metrics and predictive analytics, enabling proactive interventions like remedial sessions. This approach has reduced dropout rates by 40% for our partners over two quarters, transforming raw data into targeted strategies for improved certification pass rates.
What Clients Say
"Before AIQ, we were buried in Google Sheets and Canvas LMS for tracking ACT prep milestones—our tutors wasted entire afternoons manually reconciling attendance and quiz data. Now, the custom dashboard aggregates everything in real-time, including Zoom session notes. In just three months, we scaled from 150 to 350 students for our summer bootcamp without any disruptions, and average composite score gains rose from 12% to 18%. It's like having a dedicated data analyst embedded in our workflow."
Sarah Nguyen
Director of Student Services, Elite Test Prep Academy (Chicago-based SAT/ACT provider)
"Expanding our LSAT program involved wrestling with disjointed Zoom APIs and endless email follow-ups for logic games practice. AIQ engineered a unified platform that automates personalized email sequences and syncs calendars across our hybrid model. In the last admissions cycle, we increased enrollment conversions by 35% from inquiry to paid spots and slashed admin time by 50%—now we handle 250+ applicants effortlessly. It's the scalable backbone our growing firm needed."
Michael Reyes
Founder & CEO, Apex Law Prep (Nationwide LSAT coaching network)
"Our GRE program was plagued by fragmented analytics across Moodle and separate survey tools—tracking cohort vocabulary retention was a nightmare. AIQ's AI operating system integrates it all, using predictive modeling on weekly practice essay scores to forecast needs. Over six months, we lifted program completion rates by 28% and launched satellite centers in Boston and Seattle without integration woes. This has truly empowered our expansion."
Emily Carter
Senior Program Manager, GradReady Tutoring (GRE and GMAT specialist with 10+ years in grad school prep)
Simple 3-Step Process
Discovery Session
We dive deep into your test prep workflows, identifying pain points like enrollment bottlenecks or progress silos. This 60-minute call uncovers how to align AI with your student outcome goals.
Custom Blueprint Design
Our engineers craft a tailored architecture, integrating your existing tools into a scalable system. We map out automations for personalization and reporting, ensuring it handles your projected growth.
Build and Deploy
We develop and launch your owned AI platform with rigorous testing. From day one, it streamlines operations, providing immediate wins like automated study recommendations while scaling for future enrollments.
Why We're Different
What's Included
Common Questions
How does this system handle peak enrollment periods for tests like the SAT?
We design the Business Operating System with enterprise scalability in mind, using robust cloud architecture that auto-scales resources based on demand. For test prep companies, this means handling surges—like 500 new enrollments in a month—without downtime or performance lags. We've integrated load balancing and AI optimizations that predict busy seasons from historical data, ensuring smooth personalization and scheduling. Unlike rigid subscription tools, our custom build grows linearly with your student numbers, preventing the bottlenecks that frustrate growing firms. Clients report seamless operations even during back-to-school rushes, maintaining focus on outcomes.
Will this replace our current tools like Google Classroom or Zoom?
Not replace, but unify. We build deep, two-way integrations that pull data from tools like Google Classroom for attendance and Zoom for session logs into your central AI hub. This creates a single view of student progress without manual exports. For test prep specifics, it automates syncing practice scores from external platforms into personalized dashboards. You're not locked into our system; we enhance what you have, reducing subscription chaos while adding AI layers for smarter insights. Many of our education partners cut their tool count by 50%, saving thousands annually without losing functionality.
How does the AI ensure personalized prep without compromising privacy?
Our AI models are trained on anonymized, aggregated data specific to test prep scenarios, like SAT verbal patterns, to generate tailored study plans. Personalization happens via secure, on-premise or compliant cloud processing that adheres to FERPA and GDPR standards—no sensitive student info leaves your controlled environment. We use techniques like federated learning to improve models without centralizing data. For instance, it can flag a student's weak areas in math from practice tests and suggest targeted modules, all while encrypting interactions. This balance has helped our clients boost engagement by 30% while passing audits effortlessly, building trust with parents and regulators.
What if our test prep curriculum changes frequently?
Flexibility is core to our approach. The system is modular, so updating curricula—for new GRE formats or added AP subjects—involves simple config changes via our admin interface, not full rebuilds. AI components auto-adapt by ingesting your updated materials, like new practice questions, to retrain personalization engines overnight. We've supported firms through shifts like the digital SAT rollout, where we integrated new scoring metrics in under a week. This ownership model means you're not waiting on vendor updates; our engineers collaborate with your team for seamless evolution, keeping your operations agile as standards change.
How long does it take to see results from implementation?
Most test prep clients notice quick wins within 4-6 weeks of deployment, like automated enrollment reducing intake time by 40%. Full scalability benefits, such as handling doubled class sizes with AI personalization, roll out in 2-3 months as we fine-tune integrations. We prioritize phased launches: start with core workflows like progress tracking, then layer on advanced features. One partner saw a 20% uptick in student satisfaction scores right after dashboard go-live. Ongoing support ensures continuous optimization, aligning with your growth trajectory without long waits.
Is this suitable for smaller test prep operations with limited budget?
Absolutely— we tailor for SMBs, starting with essential modules like enrollment automation to fit budgets around $10K-$50K initial investment. For a small firm with 50 students, we focus on high-impact areas like progress tracking to yield quick ROI, often paying for itself in 6 months through time savings and higher retention. Scalability means you add features as revenue grows, avoiding overkill. Unlike big-agency lock-ins, our model emphasizes owned assets, so smaller ops get enterprise power without the enterprise price tag. We've onboarded boutique SAT tutors who scaled to 200+ students affordably.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.