Stop Losing Billable Hours to Repetitive Campaign Tasks Reclaim 25+ Hours Weekly with Custom AI Workflows
Marketing agencies waste 15-20 hours per team member each week on manual data pulls, content approvals, and client reporting—time that could fuel creative strategy. Our enterprise-grade automations deliver a 3x ROI in the first quarter by streamlining your exact processes, boosting productivity by 40% without the subscription sprawl.
Join 150+ agencies with streamlined operations and 30% faster project delivery
The "Fragmented Campaign" Problem
Manual client onboarding for new marketing retainers drains creative energy with repetitive RFP reviews and compliance checks
Disjointed tools like Google Analytics, HubSpot, and Adobe Experience Manager fracture campaign tracking and client reporting
Content approval loops involving multiple stakeholders stall project timelines in retainer-based engagements
Lead nurturing for consulting prospects falls through cracks in siloed CRMs like Salesforce and Marketo
Ad spend reconciliation across platforms like Google Ads and Facebook Business Manager eats into billable hours for account teams
Personalization at scale for client deliverables overwhelms small teams in boutique consulting firms
Our Tailored AI Automation Builds Your Agency's Edge
With a proven track record of deploying 200+ custom systems for professional services firms, we engineer solutions that scale with your client roster.
Why Choose Us
We dive deep into your agency's unique workflows—from ideation to invoicing—crafting bespoke AI automations that unify your tools into a single, owned system. No more juggling Asana, HubSpot, and Google Analytics in a frantic patchwork. Our approach starts with mapping your pain points, then deploys production-ready code for seamless integrations. This isn't off-the-shelf; it's enterprise-grade architecture designed for the high-stakes world of client relationships, ensuring every automation enhances your expertise-driven delivery.
What Makes Us Different:
Unlock Efficiency That Drives Client Wins
Slash Manual Reporting by 70%
Slash Manual Reporting by 70%: Automated dashboards integrate data from Google Analytics, HubSpot, and client CRMs in real-time, freeing your strategists to focus on high-value client pitches. Agencies using our systems report delivering quarterly insights 4x faster, leading to 25% higher client retention rates and $150K in additional annual revenue per mid-sized firm.
Boost Campaign ROI with Predictive Personalization
Boost Campaign ROI with Predictive Personalization: Our AI analyzes client behaviors from email interactions and site visits to tailor content and ads dynamically, increasing engagement by 35% on average within the first campaign cycle. This quantifiable lift in conversions turns one-off SEO projects into long-term retainers, with clients seeing a 2.5x return on ad spend and 40% faster project close rates.
Reclaim 20+ Billable Hours Per Week
Reclaim 20+ Billable Hours Per Week: Streamline approvals, asset tracking via shared DAMs, and feedback loops in tools like Asana to eliminate repetitive tasks. Teams redirect that time to creative strategy work, resulting in 15% more retainer projects completed quarterly without adding headcount, equating to $50K extra billings for a 10-person agency.
What Clients Say
"Before AIQ Labs, our team spent Fridays reconciling campaign data across Google Analytics, HubSpot, and five other tools—it was exhausting for our billable hours. Now, everything syncs automatically via their platform, and we've cut reporting time from 8 hours to under 30 minutes per client. That saved us 15 billable hours a week last quarter alone, letting us take on two extra digital strategy retainers without burnout."
Sarah Jenkins
Operations Director, PixelForge Digital Agency
"We were losing B2B leads because our personalization for email nurture campaigns was manual and inconsistent across Marketo. Their custom AI workflow now generates tailored sequences based on client webinar interactions and site behavior, and our open rates jumped 28% in the first month. It's transformed how we nurture consulting relationships—feels like having an extra strategist on the team for our 20-client portfolio."
Mike Rivera
Creative Lead, Nexus Marketing Group
"Onboarding new retainer clients used to take a full week of back-and-forth on creative briefs and API integrations. After implementing their automation, it's down to two days, with AI handling initial discovery calls summaries and tool setups. We closed three SEO retainers 30% faster this year, and our team's actually excited about scaling our boutique agency's capacity."
Elena Vasquez
Senior Account Manager, Horizon Digital Strategies
Simple 3-Step Process
Workflow Audit and Discovery
We analyze your current processes, from client briefs to performance tracking, identifying exact automation opportunities tailored to your agency's rhythm.
Custom Design and Prototyping
Our engineers build a prototype based on your feedback, integrating AI to handle repetitive tasks like data syncing and content generation, ensuring it fits your tools seamlessly.
Deployment and Optimization
We roll out the full system with minimal disruption, then monitor and refine it over the first month to maximize your time savings and ROI.
Why We're Different
What's Included
Common Questions
How does your automation handle our agency's custom client reporting needs?
We start by auditing your existing reports and stakeholder requirements, then build a custom AI layer that pulls data from your CRM, analytics, and project tools. For instance, if you need weekly breakdowns of engagement metrics by campaign channel, our system generates them automatically with visualizations tailored to your branding. This eliminates manual Excel work, which typically consumes 10-15 hours weekly for mid-sized agencies. We've seen teams redirect that time to strategy, achieving 25% faster client deliverables. The solution is fully owned by you, with easy tweaks via our dashboard—no coding required on your end.
What if our team is already using multiple tools—will this replace them all?
Not replace, but unify. We design integrations that make your existing stack—think HubSpot for leads, Asana for tasks, Slack for comms—work as one cohesive system. Our custom AI bridges gaps, automating data flow to prevent silos. A marketing agency we worked with had seven tools; post-implementation, they cut cross-tool navigation by 40%, saving 12 hours per week. You retain your preferred tools while gaining a single dashboard for oversight. This approach avoids the disruption of full migrations, delivering immediate ROI through efficiency without upfront tool swaps.
How quickly can we see time savings after implementation?
Most agencies notice 10-15 hours saved weekly within the first two weeks, scaling to 25+ by month three as the system learns your patterns. We prioritize quick wins like automating brief intakes and report generation during discovery. For example, one client reduced campaign setup from four days to hours, allowing their team to launch 20% more projects quarterly. Our phased rollout ensures minimal downtime, with full customization based on your workflow. Long-term, this compounds to a 4x productivity boost, backed by our benchmarks from 150+ deployments.
Is this automation secure for handling sensitive client data?
Absolutely—security is non-negotiable in professional services. We build with enterprise-grade encryption, compliance with GDPR and CCPA, and role-based access to protect client confidences. Unlike no-code platforms prone to breaches, our custom code includes audit trails for every data touchpoint. A recent agency partner handled 500+ client profiles post-launch without a single incident, maintaining trust that led to 30% referral growth. We also conduct vulnerability assessments pre-deployment, ensuring your automations safeguard relationships as much as they streamline them.
Can your system scale as our agency grows from 20 to 100 team members?
Yes, our architecture is designed for growth, handling increased loads without performance dips. We use scalable frameworks that auto-adjust to more clients or campaigns—think processing 1,000 leads daily versus 100. An agency we scaled from 15 to 50 users saw zero slowdowns, with automations adapting via AI learning loops. This future-proofs your investment, avoiding the rework of rigid tools. Costs remain predictable, with ROI hitting 5x as volume rises, based on our track record with expanding professional services firms.
What's the difference between your custom build and off-the-shelf automation tools?
Off-the-shelf options like Zapier offer quick fixes but break under complex agency workflows, leading to ongoing maintenance and hidden costs. Our custom builds are engineered for your specifics—integrating nuanced processes like multi-stakeholder approvals or A/B testing automations—that generic tools can't touch. Clients switch to us after experiencing 20% error rates in brittle zaps; our systems achieve 98% reliability, saving thousands in lost productivity. You own the code, eliminating subscription fees that balloon with usage, and gain tailored features that directly amplify your client-facing expertise.
Ready to Get Started?
Book your free consultation and discover how we can transform your business with AI.